Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, June 2, 2025 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Mayfield. Pledge of Allegiance was led by Alderman Monsour, Jr. 2. Roll Call Also present: Lee Davis Thames, City Attorney Deborah A. Kaiser-Nickson, City Clerk Jasmine Dillon, Deputy Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-25-0565 Presentation of 90 Years Recognition - Vicksburg Theatre Guild B. ID-25-0612 Recognition of the following for St. Al High School: 1. Baseball Team District 4 Champs 2. Jay Harper Coach of the Year C. ID-25-0584 Proclamation - Recognizing June as U.S. Army Corps of Engineers Month Attachments: Proclamation USACE D. ID-25-0600 Employee Anniversaries: 1. Three (3) years of service: a. Carolyn Harrison - Inspection 2. Four (4) years of service: a. LaTridia Nicholson - Police 3. Eight (8) years of service: a. Kenneth Gilliland - Fire 4. Fifteen (15) years of service: a. Marlin Nickson - Ambulance b. Shondaric Judge- Fire Mayor Flaggs, Jr. recognized Carolyn Harrison – Inspection Department for three (3) years of service; LaTridia Nicholson – Police Department for four (4) years of service; Kenneth Gilliland – Fire Department for eight (8) years of service; and Marlin Nickson – Ambulance Department and Shondaric Judge – Fire Department for fifteen (15) years of service. The Mayor and Board of Aldermen congratulated City of Vicksburg Page 1 Printed on 6/16/2025 Board of Mayor and Aldermen Minutes - Final June 2, 2025 all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-25-0587 Adopt Board Meeting Minutes for: 1. May 9, 2025 2. May 12, 2025 (Special Called) B. ID-25-0601 Approve the following Personnel Action Forms: 1. Rescind New Hire: a. Administration (1) 2. Resignation: a. Police (1) 3. New Hire: a. Administration (Summer) (2) C. ID-25-0585 Approve Additions to Employee Driving List: 1. Herman Smith - Landscaping 2. Daniel Smothers - Animal Control 3. Johnita Smith - Gas D. ID-25-0590 Approve In-Kind Sponsorship request from United Way of West Central Mississippi on behalf of Vicksburg Warren Youth Development Center for assistance from the Vicksburg Police Department and Vicksburg Fire Department for City Wide Pep Rally on July 18, 2025 Attachments: Sponsorship City Pep Rally Mayor Flaggs, Jr. stated that the in-kind sponsorship request submitted by United Way of West Central Mississippi on behalf of the Vicksburg Warren Youth Development Center for assistance from the Vicksburg Police Department and Vicksburg Fire Department for the City Wide Pep Rally on July 18, 2025, will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the community and youth interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the in-kind sponsorship request for assistance from the Vicksburg Police Department and Vicksburg Fire Department for the event. E. ID-25-0595 Approve Sponsorship Application in the amount of $600.00 from Jillian Norris on behalf of The Vicksburg Post for Top 20 Under 40 honorees publication pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship 20 Under 40 Mayor Flaggs, Jr. stated that the sponsorship application submitted by Jillian Norris on behalf of The Vicksburg Post for the Top 20 Under 40 honorees publication in the amount of $600.00 will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the community and professional interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the sponsorship application in the amount of $600.00. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. City of Vicksburg Page 2 Printed on 6/16/2025 Board of Mayor and Aldermen Minutes - Final June 2, 2025 F. ID-25-0586 Approve request from Southern Cultural Heritage Foundation to close Crawford Street between Adams and Cherry Streets, and barricades from 5:00 p.m. until midnight on Saturday, June 21, 2025 for the 8th Annual Star Spangled Night Run in Vicksburg Attachments: Star Spangled Night Run G. ID-25-0596 Approve the following request from Donna Gray (Vicksburg Convention Center) to reserve the Motor Coach: 1. June 8, 2025 2. June 9, 2025 3. June 12-13, 2025 4. June 14, 2025 Attachments: Motor Coach H. ID-25-0599 Approve request from Mayor George Flaggs, Jr. to reserve the motor coach on June 18, 2025 Attachments: Motor Coach (VWSD) I. ID-25-0592 Authorize City Clerk to open Petty Cash Fund Checking Account in the name of City of Vicksburg Police Department Streetball at Trustmark National Bank to deposit all funds and donations and authorize issuance of payment via check upon letter J. ID-25-0609 Approve the following with Cadence Insurance: 1. Bind and Renew the General Liability (TULIP) from June 1, 2025 to June 1, 2026 2. Extend the Cyber Policy to December 31, 2025 Attachments: TULIP Renewal K. ID-25-0607 Approve the following with Ramsay Construction Company, Inc. for Constitution Firehouse Rehabilitation: 1. Approve 5th and Final Application for payment in the amount of $48,476.50 2. Accept Close Out Documents (Consent of Surety to Final Payment, Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, ) Attachments: Final Pay App #5 Constitution Firehouse Rehab L. ID-25-0594 Approve the following for payment: 1. PPM for professional services: a. Invoice #104865 in the amount of $1,085.00 for Vicksburg Brownfield Assessment Grant (2020) - Non Trust - April 2025 b. Invoice #104866 in the amount of $1,769.25 for US Rubber Brownfield Cleanup Grant - April 2025 2. Belinda Stewart Architects for architectural services: a. Invoice # 2211-004 in the amount of $3,920.76 for Constitution Firehouse Rehabilitation November 16, 2024 - March 15, 2025 b. Invoice # 2211-005 in the amount of $978.85 for Constitution Firehouse Rehabilitation March 16, 2025 - April 15, 2025 Attachments: Invoices PPM Invoices BSA Constitution Firehouse City of Vicksburg Page 3 Printed on 6/16/2025 Board of Mayor and Aldermen Minutes - Final June 2, 2025 Routine Agenda: A. ID-25-0588 Discuss Vicksburg Convention Center Updates Ms. Donna Cook, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of May 2025 and invited the public to attend. The Mayor and Aldermen thanked Ms. Cook for attending the meeting. B. ID-25-0598 Authorize Mayor to execute the FDP Subaward from Jackson State University funded by the Department of Agriculture (USDA) Forestry Service in the amount of $275,000.00 for JSU Gateways to a Greater Jackson Urban and Community Forestry Inflation Project Attachments: FDP Subaward On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute the FDP Subaward from Jackson State University funded by the Department of Agriculture (USDA) Forestry Service in the amount of $275,000.00 for the JSU Gateways to a Greater Jackson Urban and Community Forestry Inflation Project FDP Subaward. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-25-0591 Authorize Mayor to Execute Task Order #6 to General Services Agreement (GSA), dated November 7, 2023 with Neel-Schaffer to provide professional design engineering services, bidding/award services, and construction engineering/inspection (CEI) services not to exceed fixed fee of $32,300.00 for lighting improvements to Field #3 at the Sports Complex located off Fisher Ferry Road Attachments: NS_Task Order 06 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Task Order #6 to the General Services Agreement (GSA), dated November 7, 2023, with Neel-Schaffer to provide professional design engineering services, bidding/award services, and construction engineering/inspection (CEI) services not to exceed a fixed fee of $32,300.00 for lighting improvements to Field #3 at the Sports Complex located off Fisher Ferry Road. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-25-0608 Adopt Resolution Authorizing Preparation and Submittal of an Application to the U.S. Department of Defense, Office of Local Defense Community Cooperation - Defense Community Infrastructure Program Attachments: Resolution Defense Community Infrastructure Program On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution authorizing the preparation and submittal of an application to the U.S. Department of Defense, Office of Local Defense Community Cooperation - Defense Community Infrastructure Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-25-0611 Adopt Resolution to Authorize the Mayor on behalf of the Mayor and Aldermen of the City of Vicksburg to execute all documents necessary to purchase one temporary construction easement for the Fisher Ferry Project and authorize funding to purchase said easement Attachments: Proposed RESOLUTION Temporary Construction Easement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to authorize the Mayor, on behalf of the Mayor and Aldermen of the City of Vicksburg, to execute all documents necessary to purchase one temporary construction easement for the Fisher Ferry City of Vicksburg Page 4 Printed on 6/16/2025 Board of Mayor and Aldermen Minutes - Final June 2, 2025 Project and to authorize funding to purchase said easement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-25-0610 Approve Invoice #2812 in the amount of $25,000.00 for 2025 Mega Bucs Mississippi River Monsters Tournament Attachments: Invoice Mississippi River Monsters On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Invoice #2812 in the amount of $25,000.00 for the 2025 Mega Bucs Mississippi River Monsters Tournament. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-25-0593 Approve the following for TRC Engineers: a. Invoice #8-141987 in the amount of $4,323.00 for Iowa Avenue Emergency Stabilization Project Attachments: Invoice TRC On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following for TRC Engineers: a. Invoice #8-141987 in the amount of $4,323.00 for the Iowa Avenue Emergency Stabilization Project. The motion was adopted unanimously by the following vote:. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Recused: 1- Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay - Inspection (1); Longevity Pay - Ambulance (1); Longevity Pay - Fire (2); Pay Adjustment - Police (1); Termination - Water (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay - Inspection (1); Longevity Pay - Ambulance (1); Longevity Pay - Fire (2); Pay Adjustment - Police (1); Termination - Water (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr., Kristen Harris - Chief of Staff, Lee Davis Thames - City Attorney, Deborah A. Kaiser-Nickson - City Clerk, Jasmine Dillon - Deputy Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-25-0602 Longevity Pay - Inspection (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of the Housing Director in the Inspection Department by changing the hourly rate from $19.6308 to $19.8308 (19.2308+.20+.20+.20). The employee is entitled to an additional $.20 per hour increase for three (3) years of service. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 6/16/2025 Board of Mayor and Aldermen Minutes - Final June 2, 2025 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-25-0603 Longevity Pay - Ambulance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of an Emergency Medical Services Paramedic in the Ambulance Department by changing the hourly rate from $16.17 to $16.67(16.05+.12+.50). The employee is entitled to an additional $.50 per hour increase for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-25-0604 Longevity Pay - Fire (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of a Firefighter by changing the hourly rate from $14.68 to $15.18 (14.56+.12+.50). The employee is entitled to an additional $.50 per hour increase for fifteen (15) years of service; Longevity Pay of a Firefighter by changing the hourly rate from $14.82 to $14.92(14.56+.06+.20+.10). The employee is entitled to an additional $.10 per hour increase for eight (8) years of service . Both employee's are in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-25-0605 Pay Adjustment - Police (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Pay Adjustment for a Sergeant-Patrolman in the Police Department by changing the hourly rate from $26.24 to $26.44 ($26.24 + $0.20), effective June 2, 2025. This adjustment reflects the officer's eligibility for a salary increase due to four years of service. The annual salary will be $58,961.20. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-25-0606 Termination - Water (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve the Termination of a Laborer in the Water Department, effective June 2, 2025. The employee was arrested on May 25, 2025, and was also a no call/no show for the following dates: May 19, 2025, May 21, 2025, May 27, 2025, and May 28, 2025. The employee is currently on 45-day's of probation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-25-0649 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m.,Tuesday, June 10, 2025, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 6 Printed on 6/16/2025