Town Council Meeting

Charles A. Robinson Jr. Town Town of Vienna Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, November 4, 2013 8:00 PM Charles A. Robinson, Jr. Town Hall, 127 Center Street, South Regular Meeting Invocation: Councilmember Michael J. Polychrones Pledge of Allegiance to the Flag of the United States of America 1. Roll Call Present: 7- Council Member Laurie Genevro Cole, Council Member Laurie A. DiRocco, Council Member Edythe Frankel Kelleher, Council Member Michael J. Polychrones, Vice Mayor Carey J. Sienicki, Council Member Howard J. Springsteen and Mayor M. Jane Seeman 2. Approval of the Minutes: Approval of the minutes of the regular council meeting of October 7, 2013 . A motion was made that the Minutes be approved. The motion carried by the following vote: Aye: 6- Council Member DiRocco, Council Member Kelleher, Council Member Polychrones, Vice Mayor Sienicki, Council Member Springsteen and Mayor Seeman Abstain: 1- Council Member Cole 3. Receipt of petitions and communications from the Public 4. Reports/Presentations A. 2013 Halloween Parade Awards B. Report and Inquiries of Council Members Councilmember Kelleher reported that she has heard that Wu's Garden is closing and she would like to suggest that Council prepare a Resolution in honor of Wu's nearly 40 years in business and present it to the family at the next Council meeting. They had their first certificate of occupancy in December of 1974. Councilmember Sienicki thanked Cathy Salgado and the Parks & Recreation department for a wonderful Town clean up. Councilmember Sienicki also thanked the TSC, Tamara Redmond, Mr. Zhang and Public Works for the mini roundabout presentation. Councilmember Cole reported that she attended the 2013 Fairfax Bike Summit themed Bicycle friendly Tysons at George Mason University, put on by FAB, Town of Vienna Page 1 Printed on 11/19/2013 Town Council Meeting Meeting Minutes November 4, 2013 Fairfax Area Bicycling and Washington Area Bicycle Association. She has some material from the conference that she will pass on to Public Works. One of the sessions she attended was on Bicycle Safety which she thought was very useful and informative. The Fairfax County trail map includes the Vienna bicycle routes and indicated as preferred to recommended routes that go right through town and connect to the W & OD Trail. The trail is an important feature of this areas bicycle. The trail map also has routes that are not recommended or routes that present hazards. A citizen from town spoke to her about the idea for having a business directory at the W & OD Trail in town, there has been one proposed in Herndon but has not come in to being yet. She spoke with a gentleman from Arlington who was their bicycle program coordinator and he gave her names of a couple cities that have them in place. The directory would be posted so that people arriving in Town would know where there are places to go eat, shop or get their bikes fixed. There was also a presentation by the Executive Director of the League of American Bicyclists and he pointed out that the only credentialed bicycle friendly community in Northern Virginia is Reston so she picked up some information on how to become a designated bicycle friendly community. Mayor Seeman suggested that she pass on the information to the Transportation Safety Commission as they are setting up a Bicycle Advisory Committee. C. Report of the Town Manager Mr. Payton reported that the work session scheduled after the meeting to discuss the Police Station has been rescheduled to November 18th. They want to make sure they have adequate information before they meet. D. Report of the Mayor Mayor Seeman reported that Council met in Closed Session for the express purpose of interviewing an individual for a Board/Commission appointment. E. Proposals for Additional Items to the Agenda F. Closed Session It was moved that the members of the Vienna Town Council be polled to affirm that during the Closed Session convened this date, Monday November 4, 2013, the Town Council met for purposes of discussion of personnel matters, specifically the interviewing of individuals for consideration of appointment and/or reappointment to Town Boards and Commissions.” It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. It was further moved that the Closed Session be continued to Monday, November 18, 2013, at 7:30 p.m. in accordance with Virginia Code Section 2.2-3711A(1), for purposes of discussion of personnel matters, specifically the interviewing of individuals for consideration of appointment and/or reappointment to Town Boards and Commissions. then It was moved that Jessica Hurst be appointed to the Community Enhancement Commission to complete the unexpired term of Corinne Abbot. Said term is to begin November 4, 2013 and to expire November 20, 2014. Town of Vienna Page 2 Printed on 11/19/2013 Town Council Meeting Meeting Minutes November 4, 2013 It was further moved that Philip Grant be appointed to the Community Enhancement Commission as a student member. Said term to begin on November 5, 2013 and expire July 31, 2015. It was further moved that Mary McCullough be appointed to the Windover Heights Board of Review as the Transportation Safety Commission representative. Her term shall begin November 5, 2013 and expire at the end of her TSC term. Aye: 7- Council Member Cole, Council Member DiRocco, Council Member Kelleher, Council Member Polychrones, Vice Mayor Sienicki, Council Member Springsteen and Mayor Seeman 5. Regular Business Request for approval of bank placement and/or bond issuance. Karen Spence, Finance Director was called to speak Joe Mason, Financial Advisor was called to speak It was moved for the adoption of the attached Resolution authorizing bank financing of 2014 capital improvement projects (CIP) as evidenced of the Town's official intent. Aye: 7- Council Member Cole, Council Member DiRocco, Council Member Kelleher, Council Member Polychrones, Vice Mayor Sienicki, Council Member Springsteen and Mayor Seeman Request to award bank contract. It was moved to award the financing to TD Bank taking advantage of their option 2. Aye: 7- Council Member Cole, Council Member DiRocco, Council Member Kelleher, Council Member Polychrones, Vice Mayor Sienicki, Council Member Springsteen and Mayor Seeman 6. Meeting Adjournment 6. Meeting Adjournment THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Town of Vienna Page 3 Printed on 11/19/2013