Town Council Meeting

Charles A. Robinson Jr. Town Town of Vienna Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, January 26, 2015 8:00 PM Charles A. Robinson, Jr. Town Hall, 127 Center Street, South Regular Council Meeting Invocation: Reverend Craig Burns, Vienna Assembly of God Pledge of Allegiance to the Flag of the United States of America 1. Roll Call Present: 6- Council Member Emil Attanasi, Council Member Linda Colbert, Council Member Edythe Frankel Kelleher, Council Member Carey J. Sienicki, Council Member Howard J. Springsteen and Mayor Laurie DiRocco Absent: 1- Council Member Pasha Majdi 2. Approval of the Minutes: A. Approval of the minutes of the Regular Council Meeting of January 5, 2015 and the Work Session Minutes of December 8, 2014. It was moved to approve the minutes of the Regular Council Meeting of January 5, 2015 and the Work Session minutes of December 8, 2014 as submitted. A motion was made by Council Member Attanasi, seconded by Council Member Sienicki, that the Minutes be approved. The motion carried by the following vote: Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Majdi 3. Receipt of petitions and communications from the Public Tyler Schoeberlein, 224 Manvell Road addressed Council regarding safety on his street. On the corner of Manvell and Park there are some bushes that are blocking the view of pedestrians and drivers. He would like the Town to remove the bushes without harming or taking away property. He furthered explained his conerns. 4. Reports/Presentations A. Report and Inquiries of Council Members Councilmember Kelleher reported that she has been to some County events on behalf of the Town and also on behalf of her day job and the first one she emailed to the Council on how to access, online, the draft product of the Economic Advisory Commission that they have been working on for about three years and are finally getting somewhere. This document will be presented to the Board of Supervisors at Town of Vienna Page 1 Printed on 3/25/2015 Town Council Meeting Meeting Minutes January 26, 2015 their next meeting but it will be a few weeks before it goes before them for approval so there will be some amendments. She stated that if Council has any other thoughts on the document to please let her know so she can add to it. The other event she went to was called the G7 which is the seven revitalization areas in Fairfax County that were designated by the Board of Supervisors back in the 80's and there are some issues there about brick and paver sidewalks because of maintenance issues. There are a lot of things under consideration to replace some of the materials and construction practices that are 25 and 30 years old. She picked up a copy of the County's research and will pass it on to the Town Manager in case the Town wants to make any changes to make their maintenance lives easier, we can take advantage of the research they have already done. Councilmember Springsteen reported that a majority of the lights on Church Street have been fixed so it does appear they are making progress in getting them repaired. Councilmember Springsteen thanked the Town Manager for providing Council with the definitive water pipe replacement list that they will be voting on in a couple of weeks. This will help with the long term. Councilmember Springsteen also reported that there were some residents upset that the Town would not be having the Fourth of July celebration at Caffi field this year. He knows they are still having the fireworks, and if it is a funding issue he would like to re-visit to see if there are some savings from vacant positions that can be used. Mr. Payton will look into it. Councilmember Sienicki reported that some of Council will be going to the Virginia Municipal League Conference in Richmond to talk with our Legislators. Councilmember Attanasi reported that it is not his intention to run for election this spring. He appreciates the opportunity to serve the Town and maybe at a future time he will run. B. Report of the Town Manager Mr. Payton stated that he really appreciates Councilmember Attanasi and working with staff and hopefully he will continue to stay in contact in the coming months and years, as well as there may be some opportunities for him to help with some tasks that the Town may have. He thanked him on behalf of the Town. C. Report of the Mayor Mayor DiRocco reported that on January 19th, Martin Luther King Day, she went to the First Baptist Church, along with the Police Chief Morris, to sit on a panel discussion to talk about social justice and it was a really uplifting and interesting discussion that they had. She was very grateful to Dr. Walton for inviting her to be a part of it and they talked about possibly doing it again in the future. Mayor DiRocco reported that some of Council will be attending the Virginia Municipal League Conference in Richmond where they will be talking to Legislators about the Town's Legislative Agenda. D. Proposals for Additional Items to the Agenda None Town of Vienna Page 2 Printed on 3/25/2015 Town Council Meeting Meeting Minutes January 26, 2015 E. Closed Session It was moved that the members of the Vienna Town Council be polled to affirm that during the first Closed Session convened this date, Monday January 26, 2015, the Town Council met for purposes of discussion of possible land acquisition. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. It was further moved that the Closed Session be continued to later this date, Monday, January 26, 2015 at the conclusion of the Regular Council Meeting, in accordance with Virginia Code Section 2.2-3711A(1), for purposes of discussion of personnel matters, specifically the annual review of the Town Manager. A motion was made by Council Member Edythe Frankel Kelleher, seconded by Council Member Emil Attanasi, that this item be approved. The motion carried by the following vote: Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Majdi 5. Public Hearings There were no Public Hearings. 6. Regular Business A. Request to set Public Hearing on a proposed Ordinance to amend the Code of the Town of Vienna, Chapter 17, Subdivisions, Article 5, Improvements, Section 17-67.1 Dedication of Sidewalks for Single-Lot Development; and Section 17-67.2 Completion of Sidewalks for Single-Lot Development. It was moved to set a public hearing on March 16, 2015 for the consideration of a proposed Ordinance to amend the Code of the Town of Vienna, Chapter 17, Subdivisions, Article 5, Improvements, Section 17-67.1 Dedication of Sidewalks for Single-Lot Development; and Section 17-67.2 Completion of Sidewalks for Single-Lot Development. It was further moved that the Town Clerk be directed to advertise Notices of Public Hearing. A motion was made by Council Member Sienicki, seconded by Council Member Colbert, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Majdi B. Request to set Public Hearing on a proposed Pedestrian Master Plan. It was moved to set a public hearing on March 16, 2015 for the consideration of a proposed Pedestrian Master Plan and it was further moved that the Town Clerk be directed to advertise Notices of Public Hearing. Town of Vienna Page 3 Printed on 3/25/2015 Town Council Meeting Meeting Minutes January 26, 2015 A motion was made by Council Member Colbert, seconded by Council Member Kelleher, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Majdi C. Award contract to Amec Foster Wheeler, Inc. for stormwater MS-4 Permit compliance activities It was moved to award a $27,800 professional services contract to Amec Foster Wheeler, Inc. for MS-4 Permit Compliance under RFP 14-04 account 55111--47404. A motion was made by Council Member Springsteen, seconded by Council Member Sienicki, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Majdi D. Request for approval of Instructor Contractors for Parks and Recreation Classes for the Winter Session in Excess of $20,000 It was moved to approve an amount not to exceed $16,500 for C3Cyber Club, Nina Crissey, and UK Elite Soccer for 2015 winter classes from account number 10712-43308. A motion was made by Council Member Sienicki, seconded by Council Member Colbert, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Majdi E. Request Waiver of Purchasing Regulations for the Installation of the Glyndon Park Baseball Field Lights and Approve Contract To RE Lee In The Amount Of $57,723. It was moved to waive purchasing regulations and approve a contract to RE Lee for the installation of the Musco ball field lights at Glyndon Park in the amount not to exceed $52,723 from account #300710-48803 and $5,000 from account #10713-47403. A motion was made by Council Member Kelleher, seconded by Council Member Attanasi, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Majdi F. Request to Increase A&E Fees for the Vienna Community Center Renovation and Expansion Project It was moved to approve the additional A&E fees of $53,710, under RFP 14-03, for Lukmire Partnership for the Vienna Community Center from account Town of Vienna Page 4 Printed on 3/25/2015 Town Council Meeting Meeting Minutes January 26, 2015 #300707-43104. A motion was made by Council Member Springsteen, seconded by Council Member Sienicki, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Majdi Second Closed Session It was moved to recess into Closed Session at 8:50 p.m. The Regular meeting was called back into order at 11:00 p.m. It was moved that the members of the Vienna Town Council be polled to affirm that during the second Closed Session convened this date, Monday January 26, 2015, the Town Council met for purposes of discussion of personnel matters, specifically the annual review of the Town Manager. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. It was further moved that the Closed Session be continued to Monday, February 2, 2015, at 7:15 p.m. in accordance with Virginia Code Section 2.2-3711A(1), for purposes of discussion of personnel matters, specifically the interviewing of individuals for consideration of appointment and/or re-appointment to Town Boards and Commissions. A motion was made by Council Member Edythe Frankel Kelleher, seconded by Council Member Carey J. Sienicki, that this motion be approved.. The motion passed by the following vote: Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Majdi 7. Meeting Adjournment THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Town of Vienna Page 5 Printed on 3/25/2015