Town Council Meeting

Charles A. Robinson Jr. Town Town of Vienna Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, April 27, 2015 8:00 PM Charles A. Robinson Town Hall, 127 Center Street, South Regular Council Meeting Invocation: Reverend Dr. Beth Spitzner-Neubauer, Emmanual Lutheran Church, 2589 Chain Bridge Road Pledge of Allegiance to the Flag of the United States of America 1. Roll Call Present: 6- Council Member Emil Attanasi, Council Member Linda Colbert, Council Member Pasha Majdi, Council Member Carey J. Sienicki, Council Member Howard J. Springsteen and Mayor Laurie DiRocco Absent: 1- Council Member Edythe Frankel Kelleher 2. Approval of the Minutes: None None 3. Receipt of petitions and communications from the Public 4. Reports/Presentations A. Community Enhancement Commission Green Home Award B. Proclamation for Arbor Day. A. Report and Inquiries of Council Members B. Report of the Town Manager C. Report of the Mayor D. Proposals for Additional Items to the Agenda None E. Closed Session E. Closed Session Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Town of Vienna Page 1 Printed on 6/17/2015 Town Council Meeting Meeting Minutes April 27, 2015 Absent: 1- Council Member Kelleher 5. Public Hearings A. Public Hearing for FY 2015/16 Proposed Real Estate Tax Rate "I move to close the public hearing." "I further move for the (approval/disapproval) of the Fiscal Year 2015-2016 Proposed Real Estate Tax Rate as presented, and that the Town Clerk be directed to advertise Notice of Intent to Adopt at the Council meeting of May 11, 2015." Or Other action deemed necessary by Council. Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher B. Public Hearing for FY2015-2016 Water and Sewer Rates "I move to close the public hearing." "I further move for the (approval/disapproval) of the Fiscal Year 2015-2016 Water and Sewer Rates, and that the Town Clerk be directed to advertise Notice of Intent to Adopt at the Council meeting of May 11, 2015, following the Town Council's consideration." Or Other action deemed necessary by Council. Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher 6. Regular Business A. The Police Department requests approval to purchase in-car video for the patrol cruiser fleet. "I move for the (approval/disapproval) of the Police Department to ride NJPA contract #100614 for the purchase of an in car video system for the patrol fleet, at a total cost of $103,960." Or Other Action deemed necessary by Council. Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher B. 301 & 303 Niblick Drive SE Subdivision Partial Bond Reduction Request Town of Vienna Page 2 Printed on 6/17/2015 Town Council Meeting Meeting Minutes April 27, 2015 "I move to approve the partial bond reduction for public improvements located at the 301 & 303 Niblick Drive SE subdivision to a surety amount of $26,932.43 to be held until the remainder of the public improvements are completed." Or Other action deemed necessary by Council. Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher C. Park and Locust Street SE Mini-Roundabout Design Award. "I move to award a $50,000 design contract to Rinker Design and Associates for the Park & Locust Street mini-roundabout design, RFP 12-01, account 384808801, pending receipt of the official grant documents." And "I further move to authorize the Town Manager to execute all State or Federal documents associated with the project." Or Other action deemed necessary by Council. Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher D. John Marshall and Holmes Drive NW additional intersection design. "I move to approve the additional $5,000 design work, RFP 12-01 with RDA for the John Marshall Drive NW sidewalk project, account 388445-48801." Or Other action deemed necessary by Council. Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher E. Westbriar Drive NE Sidewalk Construction Contract Award. "I move to award a $310,000 Westbriar Drive NE sidewalk construction contract to Sagres Construction, IFB 15-09, account 200440-48803." And "I move to accept permanent easements required by the project, authorize the Mayor to execute the documents, and authorize the Town Attorney to record the documents in the Land Records." Or Other action deemed necessary by Council. Town of Vienna Page 3 Printed on 6/17/2015 Town Council Meeting Meeting Minutes April 27, 2015 Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher F. Approve MOU with Fairfax County and Award a Design Contract to Stantec for a Wolftrap Creek Stream Restoration Phase II Project. "I move to approve the Memorandum of Understanding agreement with Fairfax County for the Wolftrap Creek Stream Restoration Phase II Project and authorize the Mayor to execute the agreement pending final legal review by the Town Attorney." And "I further move to award a $228,635 engineering design contract to Stantec under RFP 15-03 from account 305512-48801." Or Other action deemed necessary by Council. Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher G. Request to approve FY15 spending with Espina Paving, Inc. "I move to increase FY15 spending with Espina Paving, Inc., IFB 14-21 by $82,000.00 to $343,565.00 from accounts 10414-47402 for $62,000.00, and 50111-47408 for $20,000.00." Or Other action deemed necessary by Council. Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher H. Request to approve additional FY15 spending with HD Supply. "I move to approve an additional emergency expenditure of $15,000.00 with HD Supply from account 50111-46106." Or Other action deemed necessary by Council. Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher I. Award of IFB 15-10 Fuel Management and Dispensing System Replacement Contract Town of Vienna Page 4 Printed on 6/17/2015 Town Council Meeting Meeting Minutes April 27, 2015 "I move to award a $38,000 fuel management and fuel dispensing equipment replacement contract IFB 15-10 to Jones and Frank, account 10413-46008." Or Other action deemed necessary by Council. Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher J. Adoption of a proposed ordinance to re-number the Code of the Town of Vienna, Chapter 18, Zoning, Article 14, CMP Industrial Park Regulations, Section 18-95.1 Applicability and Purpose. Meeting went into Recess Meeting Reconvened "I move to adopt the proposed ordinance to re-number the Code of the Town of Vienna, Chapter 18, Zoning, Article 14, CMP Industrial Park Regulations, Section 18-95.1 Applicability and purpose." "I further move to direct the Town Clerk to advertise a Notice of Adoption." Or Other action deemed necessary by Council. Aye: 6- Council Member Attanasi, Council Member Colbert, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Kelleher 7. Meeting Adjournment THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Town of Vienna Page 5 Printed on 6/17/2015