Town Council Meeting

Charles A. Robinson Jr. Town Town of Vienna Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, October 19, 2015 8:00 PM Charles A. Robinson, Jr. Town Hall, 127 Center Street, South Regular Council Meeting Invocation: John Russo, Local Spiritual Assembly of the Bahai', Vienna Pledge of Allegiance to the Flag of the United States of America 1. Roll Call Present: 7- Council Member Linda Colbert, Council Member Edythe Frankel Kelleher, Council Member Pasha Majdi, Mayor Laurie DiRocco, Council Member Howard J. Springsteen, Council Member Carey Sienicki and Council Member Tara L. Voigt 2. Approval of the Minutes: A. Minutes of the Regular Council Meeting of September 28, 2015. It was moved to approve the minutes of the Regular Council meeting of September 28, 2015 as submitted A motion was made by Council Member Voigt, seconded by Council Member Springsteen, that the Minutes be approved. The motion carried by the following vote: Aye: 7- Council Member Colbert, Council Member Kelleher, Council Member Majdi, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt 3. Receipt of petitions and communications from the Public None 4. Reports/Presentations A. Proclamation for National American Indian Heritage Month. Mayor DiRocco presented a Proclamation designating the month of November, 2015, as National American Indian Heritage Month. A motion was made that the Proclamation be approved. The motion carried by a unanimous vote. Aye: 7- Council Member Colbert, Council Member Kelleher, Council Member Majdi, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt A. Report and Inquiries of Council Members Councilmember Springsteen asked that all of Council take a look at the shingles that Town of Vienna Page 1 Printed on 11/9/2015 Town Council Meeting Meeting Minutes October 19, 2015 the Director of Public Works has left out so they can get the roof issue taken care of. Councilmember Sienicki reported that Oktoberfest did happen. Even when so many jurisdictions and festivals were canceling their events Vienna did not cancel. She gave special thanks to the Vienna Business Association, Parks and Recreation, Brooke Rentals and all the volunteers for all the help before, during and after the event. Councilmember Sienicki also reported that it was a very good VML Conference that some of Council and staff attended, she learned a lot. Councilmember Sienicki reported that there is a gallery of maps that the Town of Vienna has that show all different features around Town and thanked Planning and Zoning for creating it, it is very interesting. B. Report of the Town Manager Mr. Payton reported that one of the Town staff, Gul Nabi, suffered a tragic accident while he was off work. He wanted to mention that he has visited him twice in the hospital and he is hoping and praying that he will recover. Over the course of time he thinks employees are going to donate some of their sick leave time to assist him during this difficult time for him and his family. C. Report of the Mayor Mayor DiRocco stated that they were down at the VML Conference and they did learn a lot about demographics and generational demographics. While they were down there the Town received the "Certified Green Government award" for successfully implementing environmental policies and taking practical actions to reduce carbon emissions. She thanked Town staff, the Community Enhancement Commission and the Parks and Recreation Department, they did a lot of work for this. This award has gotten harder to achieve as the rules were changed by increasing some of the requirements this past summer. The CEC and Parks and Recreation are looking at what things are applicable now to use, as a Town, within these requirements and what kind of changes we can make. Mayor DiRocco also stated that Oktoberfest was a wonderful success given the weather and they did a great job! D. Proposals for Additional Items to the Agenda A motion was made to add an item to the end of the agenda to endorse another round of the Solarize Program. A motion was made by Council Member Edythe Frankel Kelleher, seconded by Council Member Howard J. Springsteen, that this was approved.. The motion carried unanimously. E. Closed Session It was moved that the members of the Vienna Town Council be polled to affirm that during the Closed Session convened this date, Monday, October 19, 2015, the Town Council met for purposes of discussion of personnel matters, specifically the interviewing of an individual for consideration of appointment to a Town Board or Commission. It was further moved that the Certification Resolution be adopted in accordance with Town of Vienna Page 2 Printed on 11/9/2015 Town Council Meeting Meeting Minutes October 19, 2015 State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. And it was further moved that the Closed Session be continued to Monday, November 2, 2015 at 7:30 p.m. in accordance with Virginia Code Section 2.2-3711A(1), for purposes of discussion of personnel matters, specifically the interviewing of individuals for consideration of appointment and /or re-appointment to Town Boards or Commissions. Motion: Councilmember Kelleher Second: Councilmember Sienicki Abstain: Councilmember Majdi and Councilmember Springsteen Carried It was moved to appoint Catherine Hardman to the Pedestrian Advisory Committee to fill the unexpired term of Brian Yanni. It was further moved to appoint Jonathan Rak to the Bicycle Advisory Committee to fill the unexpired term of Vince Amodeo. Motion: Councilmember Kelleher Second: Councilmember Voigt Carried Unanimously The motions were approved as shown above. Aye: 5- Council Member Colbert, Council Member Kelleher, Mayor DiRocco, Council Member Sienicki and Council Member Voigt Abstain: 2- Council Member Majdi and Council Member Springsteen 5. Regular Business A. Approval of 2016 Town Council Meeting Schedule and Calendar It was moved to accept the 2016 Town Calendar as proposed and direct the Clerk to advertise the adoption of the Town Council's regular meeting schedule for 2016 and approval of the Town Calendar as discussed and recommended by the Town Manager. A motion was made by Council Member Springsteen, seconded by Council Member Sienicki, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Colbert, Council Member Kelleher, Council Member Majdi, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt B. Memorandum of Understanding between the Town of Vienna and Faith Baptist Church. It was moved to defer the approval of the memorandum of understanding between the Town of Vienna and Faith Baptist Church to the Regular Council meeting of November 2, 2015. "I move to defer the approval of the memorandum of understanding between the Town of Vienna and Faith Baptist Church to the Regular Council meeting of November 2, 2015." Town of Vienna Page 3 Printed on 11/9/2015 Town Council Meeting Meeting Minutes October 19, 2015 Or Other action deemed necessary by Council. Aye: 7- Council Member Colbert, Council Member Kelleher, Council Member Majdi, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt C. Consideration of a Melody Lane Safe Routes to School Sidewalk Grant Application It was moved to endorse a VDOT Safe Routes to School sidewalk grant application for a sidewalk project on the south side of Melody Lane SW from Lullaby Lane to DeSale Street. It was further moved to authorize the Mayor to execute the support Resolution and the Town Manager to sign other documents required for the grant. A motion was made by Council Member Sienicki, seconded by Council Member Springsteen, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Colbert, Council Member Kelleher, Council Member Majdi, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt D. Consideration of a Marshall Road SW Revenue Sharing Grant Application. It was moved to endorse a VDOT Revenue Sharing grant application. It was further moved to authorize the Mayor to execute the support Resolution and the Town Manager to sign other documents required for the grant. A motion was made by Council Member Sienicki, seconded by Council Member Kelleher, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Colbert, Council Member Kelleher, Council Member Majdi, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt E. Request to award Nutley & West Street NW sidewalk design contract. It was moved to award a $99,696 Nutley & West Street NW design contract to Rinker Design Associates through RFP 12-01 On-Call Engineering Services, account listed above. A motion was made by Council Member Voigt, seconded by Council Member Springsteen, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Colbert, Council Member Kelleher, Council Member Majdi, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt F. Request approval for FY16 road salt purchases from Cargill, Inc. It was moved to approve FY16 spending with Cargill, Inc., riding Montgomery County Contract #1041647 in an amount NTE $116,900.00 from account 14133-46015. A motion was made by Council Member Kelleher, seconded by Council Member Majdi, that the Action Item be approved. The motion carried by the following vote: Town of Vienna Page 4 Printed on 11/9/2015 Town Council Meeting Meeting Minutes October 19, 2015 Aye: 7- Council Member Colbert, Council Member Kelleher, Council Member Majdi, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt G. Purchase of replacement Town Manager’s vehicle within the Vehicle Replacement Program. It was moved to replace vehicle #87 by purchasing a Ford Fusion for $18,040 through Bluefield Virginia contract, #C091412 from the account list above. A motion was made by Council Member Springsteen, seconded by Council Member Kelleher, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Colbert, Council Member Kelleher, Council Member Majdi, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt H. Request to Set a Public Hearing for Issuance of Bonds & Notice of Intent to Adopt an Ordinance Resolution It was moved that a Public Hearing on a Proposed Bond Ordinance authorizing issuance of general obligation bonds by the Town of Vienna in an amount up to $6,750,000 for the purpose of financing, among other things, improvements to the Vienna Community Center, stormwater drainage improvements, water and sewer system improvements and street improvements be scheduled at the regular Council Meeting of November 16, 2015. It was further moved that the Town Clerk be authorized to advertise Notice of the Public Hearing and Notice of the Council's Intention to Adopt such Ordinance at such Meeting. A motion was made by Council Member Kelleher, seconded by Council Member Springsteen, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Colbert, Council Member Kelleher, Council Member Majdi, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt I. Consideration of adoption of a Proposed Ordinance to amend Chapter 2, Administration, of the Code of the Town of Vienna, Adding a New Article 7 and New Sections 2-69 to 2-71 to Establish Procedures for the Disposition and Disposal of Property Seized by the Police in Accordance with Virginia Code Section 15.2-1719 (1950 as amended). It was moved to approve the proposed ordinance.and it was further moved to direct the Town Clerk to advertise a Notice of adoption of the proposed ordinance. A motion was made by Council Member Springsteen, seconded by Council Member Voigt, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Colbert, Council Member Kelleher, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt Nay: 1- Council Member Majdi Request to endorse Solarize 2016 through NVRC. Town of Vienna Page 5 Printed on 11/9/2015 Town Council Meeting Meeting Minutes October 19, 2015 It was moved to endorse Solarize 2016, a repeat of the Solarize program with the Community Enhancement Commission. A motion was made by Council Member Kelleher, seconded by Council Member Voigt, that the item be approved. The motion carried by the following vote: Aye: 7- Council Member Colbert, Council Member Kelleher, Council Member Majdi, Mayor DiRocco, Council Member Springsteen, Council Member Sienicki and Council Member Voigt 6. Meeting Adjournment THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Town of Vienna Page 6 Printed on 11/9/2015