Town Council Meeting

Charles A. Robinson Jr. Town Town of Vienna Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, September 26, 2016 8:00 PM Charles A. Robinson, Jr. Town Hall, 127 Center Street, South Invocation: Mrs. Kelly Yazdani and her son Noah Yazdani of the Local Spiritual Assembly of the Baha'is of the Town of Vienna Pledge of Allegiance to the Flag of the United States of America 1. Roll Call Present: 7- Council Member Howard J. Springsteen, Council Member Carey Sienicki, Council Member Tara L. Voigt, Mayor Laurie DiRocco, Council Member Linda Colbert, Council Member Pasha Majdi and Council Member Douglas Noble 2. Approval of the Minutes: Approval of the Regular Meeting Minutes of September 12, 2016. It was moved to approve the regular minutes of September 12, 2016 as submitted. A motion was made by Council Member Springsteen, seconded by Council Member Voigt, that the Minutes be approved. The motion carried by the following vote: Aye: 7- Council Member Springsteen, Council Member Sienicki, Council Member Voigt, Mayor DiRocco, Council Member Colbert, Council Member Majdi and Council Member Noble 3. Receipt of petitions and communications from the Public None 4. Reports/Presentations A. Report and Inquiries of Council Members Councilmember Sienicki reminded everyone that Saturday, October 1st, is Oktoberfest. It will be held on Church Street from 11:00 a.m. - 7:00 p.m. Councilmember Springsteen asked the Town Attorney to provide an update on the Bey Lounge at the next meeting. Councilmember Voigt thanked Parks & Recreation on behalf of herself and Michael Amouri for the Concert Across America that was held on the Town Green. She got up and said a few words on behalf of the Town. It was a wonderful event. Musical acts and finalists from Vienna Idol were there and a number of ministers from local churches were there to talk about gun violence. It was a really nice afternoon. Councilmember Noble reminded everyone that Friday afternoon, September 30th is the Madison High School Homecoming Parade on Maple Avenue beginning at 2:00 Town of Vienna Page 1 Printed on 11/23/2016 Town Council Meeting Meeting Minutes September 26, 2016 p.m. Maple Avenue will be shut down from Park Street to beyond James Madison Drive westbound. B. Report of the Town Manager Mr. Payton introduced Michael Gallagher as the new Director of Public Works. Michael has been with the town since 2010. He has been the acting Director since the previous Director retired. C. Report of the Mayor Mayor DiRocco reported that she went to the Green Hedges school to celebrate the beginning of their 75th year. They have been in the town since 1955. She presented them with a Proclamation. They gave her a book called "green hedges school at 75." It has a lot of history with the town and she will leave it at Town Hall if anyone would like to read it. Mayor DiRocco reported that Council will be attending the Virginia Muncipal League conference in Virginia Beach over the Columbus Day weekend in October. D. Proposals for Additional Items to the Agenda None E. Closed Session It was moved that the members of the Vienna Town Council be polled to affirm that during the Closed Session convened this date, Monday, September 26, 2016, the Town Council met for purposes of discussion of personnel matters, specifically the interviewing of individuals for consideration of appointment to Town Boards and Commissions. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. And it was further moved that the Closed Session be continued to Monday, October 3, 2016 at 7:15 p.m. in accordance with Virginia Code Section 2.2-3711A(1), for purposes of discussion of personnel matters, specifically the interviewing of individuals for consideration of appointment and /or re-appointment to Town Boards and Commissions. A motion was made by Council Member Tara L. Voigt, seconded by Council Member Howard J. Springsteen, that this was approved.. The motion carried by the following vote: Aye: 7- Council Member Springsteen, Council Member Sienicki, Council Member Voigt, Mayor DiRocco, Council Member Colbert, Council Member Majdi and Council Member Noble 5. Regular Business Award of Concrete Curb Contract at Nelson Drive and 329 Adahi Road SE Developer Projects It was moved to award contract work and approve expenditures in an amount not to exceed $89,859.67 to Sagres Construction for above curb and gutter projects per Town of Vienna Page 2 Printed on 11/23/2016 Town Council Meeting Meeting Minutes September 26, 2016 IFB 16-10. A motion was made by Council Member Springsteen, seconded by Council Member Voigt, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Springsteen, Council Member Sienicki, Council Member Voigt, Mayor DiRocco, Council Member Colbert, Council Member Majdi and Council Member Noble Award of IFB 17-04 to National Asphalt for Cold Mix, Tack, and Reclaimed Asphalt Pavement (RAP) in the amount of $89,700. It was moved to award IFB 17-04 to National Asphalt for cold mix, tack, and reclaimed asphalt pavement in the amount of $89,700. A motion was made by Council Member Voigt, seconded by Council Member Springsteen, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Springsteen, Council Member Sienicki, Council Member Voigt, Mayor DiRocco, Council Member Colbert, Council Member Majdi and Council Member Noble Approval of Capital Improvement Plan through 2034 It was moved to approve the Capital Improvement Plan through 2034 as updated at the September 19, 2016 Council work session and including the suggested amendments as discussed this evening.. A motion was made by Council Member Noble, seconded by Council Member Sienicki, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Springsteen, Council Member Sienicki, Council Member Voigt, Mayor DiRocco, Council Member Colbert, Council Member Majdi and Council Member Noble Request approval of first amendment to the lease between GRI Cedar Park, LLC and the Town for relocation of the Parks and Recreation Department during the community center project It was moved to authorize the Mayor to execute the first amendment to lease between GRI Cedar Park, LLC and the Town for temporary administrative and programming space for the Parks and Recreation Department for eight months in the amount of $16,650 from the Parks and Recreation operating budget account 100-107-1071-17130-43308. A motion was made by Council Member Sienicki, seconded by Council Member Springsteen, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Springsteen, Council Member Sienicki, Council Member Voigt, Mayor DiRocco, Council Member Colbert, Council Member Majdi and Council Member Noble 6. Meeting Adjournment It was moved to adjourn the meeting at 8:35p.m. 6. Meeting Adjournment Aye: 7- Council Member Springsteen, Council Member Sienicki, Council Member Voigt, Mayor DiRocco, Council Member Colbert, Council Member Majdi and Council Member Noble Town of Vienna Page 3 Printed on 11/23/2016 Town Council Meeting Meeting Minutes September 26, 2016 THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Town of Vienna Page 4 Printed on 11/23/2016