Town Council Meeting

Charles A. Robinson Jr. Town Town of Vienna Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, November 21, 2016 8:00 PM Charles A. Robinson, Jr. Town Hall, 127 Center Street, South Regular Council Meeting Invocation: Rev. Brenda L. Burns, Licensed Minister, Assemblies of God Pledge of Allegiance to the Flag of the United States of America 1. Roll Call 2. Approval of the Minutes: A. Approval of the Minutes of the Regular Council Meeting of October 24, 2016 and November 7, 2016. It was moved to approve the minutes of the Regular Council Meeting of October 21,2016 as submitted. Motion: Councilmember Sienicki Second: Councilmember Voigt Carried Unanimously It was further moved to approve the minutes of the Regular Council Meeting of November 7, 2016 as submitted. Motion: Councilmember Sienicki Second: Councilmember Colbert Abstained: Councilmember Voigt Motion carried A motion was made that the minutes be approved as shown above. 3. Receipt of petitions and communications from the Public 4. Reports/Presentations A. Bicycle Friendly Community Designation Award Mayor DiRocco along with Beth Eachus and Charlie Strunk of the Bicycle Advisory Commission reported that the Town of Vienna has been recognized by the League of American Cyclists and awarded the Town the bronze level as a Bicycle Friendly Community. A. Report and Inquiries of Council Members Councilmember Majdi asked the Director of Planning & Zoning to provide an update Town of Vienna Page 1 Printed on 1/23/2017 Town Council Meeting Meeting Minutes November 21, 2016 on the Conditional Use Permit for the Bey Lounge. Mr. Mulhern stated that the Board of Zoning Appeals approved the Conditional Use permit for 1 year for Bey Lounge to continue operation with live entertainment. They are allowed to stay open until 12:00 a.m. Sunday thru Thursday and 2:00 a.m. on Friday and Saturday. They also agreed to continue working with the sound engineer to address mitigation of ongoing sound leaks from the site, they have hired a consultant to look into that. Councilmember Sienicki wished everyone a Happy Thanksgiving and reminded everyone to shop local on Saturday. Councilmember Springsteen thanked the Director of Public Works for showing him and Councilmember Sienicki the new snow blowers and he was very impressed. Councilmember Springsteen reported that he shares Councilmember Majdi's concerns about Bey Lounge. Councilmember Springsteen also mentioned that Mr. John Moore had a question about grading and would like the staff person to report directly to Mr. Moore on how the grading issues will be addressed. B. Report of the Town Manager Mr. Payton communicated to all of the Town Staff that he really appreciates all the hard work that they have done throughout the year and they are appreciated. He hopes everyone has a wonderful week with their families. C. Report of the Mayor Mayor DiRocco reported that she was invited to Vienna Elementary School to see projects of 1st grader's regarding elections. They did a wonderful job and they had asked her to come in to see their projects and answer questions. She was really impressed with the questions they had as 1st grader's, they were really great. She thanked Vienna Elementary for inviting her. Mayor DiRocco also wished everyone a Happy Thanksgiving and also she is very grateful for the Town Staff, they work hard throughout the year to provide great services for the citizens. Mayor DiRocco reminded everyone that the Church Street Stroll that is coming up November 28th from 6:00 p.m - 9:00 p.m. It is a community event that is sponsored by the Town, Historic Vienna Inc. and the businesses along Church Street. There will be carolers, roasting of marshmallows and the arrival of Santa. D. Proposals for Additional Items to the Agenda None E. Closed Session It was moved that the members of the Vienna Town Council be polled to affirm that during the first Closed Session convened this date, Monday, November 21, 2016, the Town Council met for purposes of discussion of personnel matters, specifically the Town of Vienna Page 2 Printed on 1/23/2017 Town Council Meeting Meeting Minutes November 21, 2016 interviewing of individuals for consideration of appointment and /or re-appointment to Town Boards and Commissions. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. and It was further moved that the Closed Session be continued to later this date, Monday, November 21, 2016 at the conclusion of the Regular Council Meeting in accordance with Virginia Code Section 2.2-3711A(7), for purposes of consultation with legal counsel and briefings by staff members or consultants pertaining to actual or possible litigation. Motion: Councilmember Voigt Second: Councilmember Sienicki Carried Unanimously It was moved that Maureen Alonso be re-appointed to the Community Enhancement Commission for a two-year term. Said term shall be retroactively effective from October 19, 2016 through October 19, 2018. It was further moved that Desiree DiMauro be re-appointed to the Community Enhancement Commission for a two-year term. Said term shall be retroactively effective from November 20, 2016 through November 20-2018. And it was further moved that Gloria Runyon be appointed to Historic Vienna, Inc. to fill the vacancy left by Peter Tabash. Ms. Runyon’s term shall be in effect from November 22, 2016 through November 22, 2018. Motion: Councilmember Voigt Second: Councilmember Springsteen Carried Unanimously E. Closed Session 5. Regular Business A. Receipt of Public Comment and Input for the 2017 Legislative Agenda After consideration of input from the public, the Town's state elected representatives and Town staff move to approve and adopt the proposed 2017 Legislative Agenda with the two provisions included from the Towns of Northern Virginia. A motion was made by Council Member Sienicki, seconded by Council Member Voigt, that the Action Item be approved. The motion carried by the following vote: B. The Fairfax County School Board (FFCSB) seeks approval to provide an additional public-use trailer as a temporary classroom at Cedar Lane School. The school is located at 101 Cedar Lane SW and is further identified as Fairfax County Tax Map Parcel 49-1-(2)-3. It was moved to defer this agenda item. A motion was made by Council Member Sienicki, seconded by Council Member Springsteen, that the Action Item be deferred. The motion carried by the following Town of Vienna Page 3 Printed on 1/23/2017 Town Council Meeting Meeting Minutes November 21, 2016 vote: C. Re-set a public hearing for Zoning Ordinance amendments to the MAC It was moved to re-set the public hearing for December 5, 2016 to consider Planning Commission recommended amendments to the Maple Avenue Corridor (MAC) portion of the Town's Zoning Ordinance. and It was further moved that the Town Clerk be directed to advertise notices of this public hearing. A motion was made by Council Member Colbert, seconded by Council Member Voigt, that the Action Item be approved. The motion carried by the following vote: D. Request to set a Public Hearing for Zoning Ordinance amendments to RM-2 Zone Definitions and Parking Requirements for January 9, 2017 It was moved to schedule a public hearing on January 9, 2017 to consider amendments to the RM-2 Zone, Definitions, and Parking Requirement sections of the Zoning Ordinance as recommended by the Planning Commission. It was further moved that Council first hold a work session on December 12 to further review Planning Commission changes. A motion was made by Council Member Voigt, seconded by Council Member Colbert, that the Action Item be approved. The motion carried by the following vote: E. Request approval of a vehicle addition and purchase within the Vehicle Replacement Program It was moved to approve the proposed amendment to the Vehicle Replacement Program and the proposed expenditure of funds in the amount of $24,328.80 under the state contract for a new VRP vehicle to be used by the streets maintenance supervisor. A motion was made by Council Member Springsteen, seconded by Council Member Voigt, that the Action Item be approved. The motion carried by the following vote: F. Purchase McCain Traffic Controllers and GPS modules for traffic signals It was moved to approve spending with J.O. Herbert Co., Inc. in the amount of $25,365 for controllers and GPS modules. A motion was made by Council Member Voigt, seconded by Council Member Noble, that the Action Item be approved. The motion carried by the following vote: G. Request to increase funds for Glyndon Street NE Drainage Study It was moved to award increased funds to Urban, LTD for the engineering services contract for Glyndon Street NE in the amount of $2,500 from account number listed above. A motion was made by Council Member Sienicki, seconded by Council Member Colbert, that the Action Item be approved. The motion carried by the following vote: H. Request approval of vehicle purchases within the Vehicle Replacement Program It was moved to approve the proposed expenditure of funds for replacing the three above mentioned vehicles within the VRP in the amount of $369,166. Town of Vienna Page 4 Printed on 1/23/2017 Town Council Meeting Meeting Minutes November 21, 2016 A motion was made by Council Member Springsteen, seconded by Council Member Voigt, that the Action Item be approved. The motion carried by the following vote: I. Request to increase funds for Nutley Street and Courthouse Road Signal and Sidewalk It was moved to award an increase in the amount of $37,576.54 for the Nutley Street and Courthouse Road Signal and Sidewalk project, payable to A&M Concrete. A motion was made by Council Member Colbert, seconded by Council Member Springsteen, that the Action Item be approved. The motion carried by the following vote: J. Request Additional Funds for Tyler Munis Utility Billing Conversion It was moved to appropriate $13,500 for utility billing conversion costs, to be paid to Norman Alan from the account number and project number listed above. A motion was made by Council Member Springsteen, seconded by Council Member Voigt, that the Action Item be approved. The motion carried by the following vote: K. Request for additional experienced accounting staff from Robert Half/Accountemps Company It was moved to approve additional expenditures in an amount not to exceed $15,808 for experienced temporary accounting staff with Robert Half/Accountemps Company from the account listed above and the balance to come from100-102-1024-11241-41001. A motion was made by Council Member Sienicki, seconded by Council Member Springsteen, that the Action Item be approved. The motion carried by the following vote: Second Closed Session A motion was made to recess into Closed Session at 9:09 p.m. Motion: Councilmember Springsteen Second: Councilmember Sienicki Mayor DiRocco called the regular meeting back to order at 10:51 p.m. The Clerk called the role and all members of Council were present. It was moved that the members of the Vienna Town Council be polled to affirm that during the second Closed Session convened this date, Monday, November 21, 2016, the Town Council met for purposes of consultation with legal counsel and briefings by staff members or consultants pertaining to actual or possible litigation. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. And it was further moved that the Closed Session be continued to Monday, December 5, 2016 at 7:00 p.m. in accordance with Virginia Code Section 2.2-3711A(1), for purposes of discussion of personnel matters, specifically the interviewing of individuals for consideration of appointment and/or re-appointment to Town Town of Vienna Page 5 Printed on 1/23/2017 Town Council Meeting Meeting Minutes November 21, 2016 Boardsand Commissions. A motion was made by Council Member Tara L. Voigt, seconded by Council Member Howard J. Springsteen, that this was approved.. The motion carried by the following vote: 6. Meeting Adjournment A motion was made to adjourn the meeting at 10:52 p.m. THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Town of Vienna Page 6 Printed on 1/23/2017