Town Council Meeting

Town of Vienna Charles A. Robinson Jr. Town Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, February 25, 2019 8:00 PM Charles A. Robinson, Jr. Town Hall, 127 Center Street, South Regular Meeting Invocation: The Reverand Dr. Anthony Prinsen, Emanuel Lutheran Church Pledge of Allegiance to the Flag of the United States of America 1. Roll Call Present: 6- Council Member Tara Bloch, Council Member Pasha Majdi, Council Member Douglas Noble, Council Member Carey J. Sienicki, Council Member Howard J. Springsteen and Mayor Laurie DiRocco Absent: 1- Council Member Linda Colbert 2. Approval of the Minutes: A. 19-1177 Approval of the Regular Council Meeting Minutes of January 28, 2019. Attachments: Draft Meeting Minutes - 1-28-19 It was moved to approve the regular Council Meeting Minutes of January 28, 2019 as submitted. A motion was made by Council Member Majdi, seconded by Council Member Sienicki, that the Minutes be approved. The motion carried by the following vote: Aye: 6- Council Member Bloch, Council Member Majdi, Council Member Noble, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Colbert 3. Receipt of petitions and communications from the Public that is not on the Agenda. (Limited to 5 minutes per issue and no formal action can be taken this evening) Local Boy Scouts from Troop 1539 introduced themselves to Council. Two were working on their Scout Rank and two were working on their Communications Merit Badge. 4. Reports/Presentations A. 19-1161 Proclamation for Black History Month Attachments: Proclamation - Black History Month 2019 Mayor DiRocco presented a Proclamation designating the month of February as Black History Month in the Town of Vienna. Town of Vienna Page 1 Printed on 4/9/2019 Town Council Meeting Meeting Minutes February 25, 2019 B. 19-1164 2018 Investment Report Attachments: FINAL 2018 Inv Report Ms. Marion Serfass, Director of Finance presented the 2018 Investment Report to Council. C. 19-1176 Presentation on Visual Preference Survey Results for Mac Design Guidelines Attachments: MAC VPS - Survey Results Data Ms. Kelly O'Brien, Principal Planner, presented the Visual Preference survey results for the MAC Design Guidelines. A. Report and Inquiries of Council Members Councilmember Springsteen reported that there is black bunting on the Fire Department due to the passing of a member, Bill Ellis, who was part of the department for 50-55 years. He was Chief from 1980-2000, the longest service Chief in the County. He started with Vienna when he was 16 years old in 1955. Councilmember Springsteen thanked the Town Manager for putting parking meters on a work session in September to discuss parking options. Councilmember Springsteen mentioned that Wiley Wilson did an illustration of Maple Avenue with buildings on about 8 or 9 years ago and was wondering as they go forward with the MAC, to have a rendition of what Maple Avenue would look like built out. Mayor DiRocco stated it was based on a snapshot, not built out. It was just showing a block. Councilmember Springsteen stated he thought it was built out. This is one of his recomendations that he will make next month is that they look at some renditions of when Maple Avenue is built out at 30%, 50% or 75%. Councilmember Noble reported that they may have another Madison sports teams come in next fall with the Women's Swim and Dive winning the State Championship again. Councilmember Noble thanked the Public Works Department staff for getting the snow cleaned up even thought it all melted away in about a day. Councilmember Noble asked the Town Manager and the Public Information to look at is the public communication that goes out through social media with Vienna Alerts and Facebook page and he would like to know what additional level of effort it would be to also post information to Vienna Patch on a recurring basis and the Nextdoor Community App. Councilmember Noble brought up the two current developments that are in stream right now on Maple Avenue, 380 Maple and the Sunsrise Assistant Living project. He asked Ms. Petkac a number of questions on the mezzanie definition and number of floors applied to the proposals. He requested that the issues are sorted out to discuss at the work session. Councilmember Majdi thought it was a good suggestion from Councilmember Springsteen on having some sort of picture of what Maple Avenue would look like 30, 50, or 75 and asked what the status of the request was, who would do that and Town of Vienna Page 2 Printed on 4/9/2019 Town Council Meeting Meeting Minutes February 25, 2019 what is the timeline. Councilmember Springsteen stated he was going to mention that his suggestion when they had the work session and thinks that people want to see what it will look like and what they are buying into if they build out Maple Avenue. There was some further discussion on items to discuss at the work session. B. Report of the Town Manager Mr. Payton reported that he has been in conversation with Councilmember Noble regarding town meetings up on the website in audio form. He stated that they are planning that within 48 hours of any town meeting, the audio will be available on the website. Mr. Mull explained that all televised meetings are automatically up on the website by the next morning.The meetings that are not televised are recorded by the Clerk's and they will be downloaded, converted and uploaded within two days. Mr. Payton thanked Marion Serfass for filling in for him during the recent snow storm and thanked her for her efforts. Mr. Payton welcomed Kelly O'Brien to the town. C. Report of the Mayor Mayor DiRocco thanked the Town Business Liaison Committee for hosting a networking event for home based businesses on February 19th. It was held at the Vienna Community Center. It was a great networking event and was well attended. D. Proposals for Additional Items to the Agenda None E. Closed Session It was moved that the members of the Vienna Town Council be polled to affirm that during the first Closed Session convened this date, Monday, February 25, 2019, the Town Council met for personnel matters, specifically, the interviewing of individuals for consideration of appointments and re-appointments to Town Boards or Commissions. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. And it was further moved that the Closed Session be continued to Monday, March 11, 2019 at 7:00 p.m. in accordance with Virginia Code Section 2.2-3711.A.(1) for purposes of discussion of personnel matters, specifically, the interviewing of individuals for consideration of appointment and/or reappointment to Town Boards or Commissions. Motion: Councilmember Bloch Second: Councilmember Springsteen Carried unanimously It was moved that Kathy Georgen be appointed to the Local Administrative Retirement Committee as the Town Business Community Representative beginning February 26, 2019. Town of Vienna Page 3 Printed on 4/9/2019 Town Council Meeting Meeting Minutes February 25, 2019 It was further moved to re-appoint Roy Baldwin to the Board of Architectural Review for a two-year term. Said term shall be retroactively effective from February 5, 2019 through February 5, 2021. It was further moved to appoint Alexandra Mann as the student representative to the Vienna Public Art Commission effective Februrary 26, 2019 through February 26, 2021. Motion: Councilmember Bloch Second: Councilmember Springsteen Carried unanimously A motion was made by Council Member Tara Bloch, seconded by Council Member Howard J. Springsteen, that this was approved. The motion carried by the following vote: Aye: 6- Council Member Bloch, Council Member Majdi, Council Member Noble, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Colbert 5. Regular Business A. 19-1165 Request approval of Memorandum of Understanding between Vienna Little League and Town of Vienna for use of Yeonas Park during the Fourth of July 2019 entertainment and fireworks show. Attachments: MOU July 4 2019 Yeonas Park It was moves to approve the 2019 Memorandum of Understanding between Vienna Little League and the Town for use of Yeonas Park on July 4, 2019 with a rain date of July 5, 2019. It was further moved that the mayor or vice mayor be authorized to execute the agreement. A motion was made by Council Member Springsteen, seconded by Council Member Bloch, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Bloch, Council Member Majdi, Council Member Noble, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Colbert B. 19-1158 344 Park St NE - Parcel 60, Ayrhill Subdivision Performance Bond Reduction Request Attachments: Bond Reducation Request & LOC 344 Park St NE Memo It was moved to approve the subdivision performance bond reduction for the bonded improvements for 344 Park St NE subdivision to a two-year maintenance bond in the amount of $2,790. A motion was made by Council Member Sienicki, seconded by Council Member Bloch, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Bloch, Council Member Majdi, Council Member Noble, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Town of Vienna Page 4 Printed on 4/9/2019 Town Council Meeting Meeting Minutes February 25, 2019 Absent: 1- Council Member Colbert C. 19-1159 Andrew Minor Subdivision Performance Bond Reduction Request Attachments: Andrew Minor LOC Reduction Andrew Minor Bond Reduction Request Andrew Minor Bond Reduction Memo It was moved to approve the bond reduction for the Andrew Minor Subdivision to the two-year maintenance amount of $53,526. A motion was made by Council Member Springsteen, seconded by Council Member Bloch, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Bloch, Council Member Majdi, Council Member Noble, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco Absent: 1- Council Member Colbert 6. Meeting Adjournment THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Town of Vienna Page 5 Printed on 4/9/2019