Town Council Meeting

Town of Vienna Charles A. Robinson Jr. Town Hall 127 Center Street South Vienna VA, 22180 Meeting Agenda Town Council Meeting Monday, June 3, 2019 8:00 PM Charles A. Robinson, Jr. Town Hall, 127 Center Street, South Regular Meeting Invocation: Vicar Maddie Tallman, Emmanuel Lutheran Church Pledge of Allegiance to the Flag of the United States of America 1. Roll Call 2. Approval of the Minutes: 19-1304 Approval of the Regular Council Meeting Minutes of April 29, 2019 3. Receipt of petitions and communications from the Public that is not on the Agenda. (Limited to 5 minutes per issue and no formal action can be taken this evening) 4. Reports/Presentations A. Report and Inquiries of Council Members B. Report of the Town Manager C. Report of the Mayor D. Proposals for Additional Items to the Agenda E. Closed Session 5. Public Hearings Page 1 Printed on 6/3/2019 Town Council Meeting Meeting Agenda June 3, 2019 A. 19-1295 Continuation of public hearing on rezoning of 374-380 Maple Avenue W from C-1 Local Commercial zone and RS-16 Single-Family Detached Residential zone to Maple Avenue Commercial (MAC) zone for 380 Maple, a mixed-use building with ground floor retail and multifamily residential condominium units. AND Consideration of a request for a related modification of requirement. Page 2 Printed on 6/3/2019 Town Council Meeting Meeting Agenda June 3, 2019 Attachments: 380 Maple Ave West - Town Council Staff Report - 6-3-2019 380 Maple Ave West - Existing Conditions and Concept Plan - Final - 6-3-19 380 Maple Ave West - Architectural Drawings - Final - 6-3-19 380 Maple Ave West - Signed Proffer Statement - 6-3-19 380 Maple Ave West - Reference - Wade Hampton ROW Option 1 (2019-05-21) 380 Maple Ave West - Reference - Wade Hampton ROW Option 2 (2019-05-21) 380 Maple Avenue West MAC Rezoning April 29, 2019 Public Hearing Follow Up 380 Maple Ave West - Town Council Staff Report - 4-29-19 380 Maple Ave West - Architectural Drawings - Revised 5-13-19 380 Maple Ave West - Existing Conditions and Concept Plan - Revised 5-13-19 380 Maple West Revisions from 4-29-19 TC Public Hearing to 5-13-19 Submission Old Version of Drawings Showing Glen & Wade Hampton without wall (for reference only) 380 Maple Ave West - Existing Conditions and Concept Plan - 4-29-19 Version 380 Maple Ave West - Architectural Drawings - 4-29-19 Version 380 Maple Ave West - Pedestrian View Renderings 380 Maple Ave West - Street Parking Exhibit 380 Maple Ave West - Traffic Impact Study - Final 380 Maple Ave West - Traffic Impact Study Appendix - Final 380 Maple Ave West - WRA Traffic Impact Study Review Comments - 4-10-19 380 Maple Ave West - MAC Incentives Checklist - 3-27-19 380 Maple Ave West - Statement of Purpose and Intent Narrative - 3-27-19 380 Maple Ave West - Rezoning Affidavit - 3-27-19 380 Maple Ave West - Modification Request - Awning - 3-27-19 380 Maple Ave West - Neighbor Contact Map - 3-27-19 380 Maple Ave West - Community Outreach Program Letter - Sep 26, 2018 - 3-27-19 380 Maple Ave West - Neighbor Outreach Address Labels - Sep 2018 - 3-27-19 380 Maple Ave West - Planning Commission Memo - 4-12-19 380 Maple Ave West - Board of Architectural Review Recommendation - 3-27-19 380 Maple Ave West - Fairfax County Public Schools Review - 3-27-19 380 Maple Ave West - Planning Commission Staff Report - 3-27-2019 380 Maple Ave West - PC Submission (for reference only) - Existing Conditions and Concept Plan - Option 1 380 Maple Ave West - PC Submission (for reference only) - Architectural Drawings - Option 1 380 Maple Ave West - PC Submission (for reference only) - Existing Conditions and Concept Plan - Option 2 380 Maple Ave West - PC Submission (for reference only) - Architectural Drawings - Option 2 380 Maple Ave West - BAR Submission (for reference only) - Architectural Drawings - Jan 2019 380 Maple Ave West - BAR Submission (for reference only) - Existing Conditions and Concept Plan - Jan 2019 Page 3 Printed on 6/3/2019 Town Council Meeting Meeting Agenda June 3, 2019 B. 19-1293 Public hearing on rezoning of 100-112 Maple Avenue E from C-2 General Commercial zone and C-1A Special Commercial zone to Maple Avenue Commercial (MAC) zone for Sunrise Assisted Living AND Consideration of a request for a related modification of requirement. Attachments: TC STAFF REPORT - 06-03-2019 - Sunrise Assisted Living Rezoning Sunrise - Updated Existing Conditions, Concept Plans and Renderings - 05.22.19 Sunrise - Signed Proffers 05.22.19 Sunrise - Revised Statement of Support- 05.22.19 Sunrise - Application and Rezoning Affidavit Sunrise - Statement of Purpose and Intent 09.26.18 Sunrise - MAC Incentives Checklist 09.24.18 Sunrise - Updated Parking Summary 5.16.19 Sunrise - Traffic Impact Analysis 09.21.18 Sunrise - Parking Assessment rev 03.22.19 Sunrise - Parking Assessment and TIA Reviews 12.03.18 & 04.12.19 Sunrise - Public Engagement Summary 04.16.19 Sunrise - Revised Fiscal Impact Analysis 05.29.19 Sunrise - BAR Reccommendation 02.21.19 Sunrise - Planning Commission Recommendation Memo 05.24.19 Sunrise - BZA Order _Assisted Living CUP_05.24.19 REFERENCE - Conceptual Plans_Renderings_04.08.19 REFERENCE - Conceptual Plans_Renderings_01.15.19 REFERENCE - Conceptual Plans_Renderings_09.05.18 6. Consent Agenda A. 19-1283 (CONTRACT RENEWAL) Request approval to continue to ride VITA contract VA-140331-DELL for purchase of computers, laptops, and maintenance contracts for servers for FY20 Attachments: VA-140331-DELL COMBINED C. 19-1286 (CONTRACT RENEWAL) Request approval to ride Fairfax County Public Schools contract 4400006677 for cell and mobile device services with Sprint. Attachments: FFX County Contract 4400006677 Page 4 Printed on 6/3/2019 Town Council Meeting Meeting Agenda June 3, 2019 D. 19-1288 Request appropriation for annual audit contract with Robinson Farmer Cox Associates PLLC (year 5 of 6-year contract) Attachments: RFP15-04FINAL RFC Audit Proposal 2015 7. Regular Business A. 19-1294 Intent to Adopt extension of the temporary suspension of the Maple Avenue Commercial (MAC) zone, currently set to expire June 27, 2019 to November 15, 2019. Attachments: Planning Commission Memo to Town Council on Extension of MAC Moratorium - April 29, 2019 B. 19-1194 Consideration of vacation and relocation of boundary lines of Lot 67 of Part Block 10 of Windover Heights subdivision (325 West Street NW) and Lot A of George M Pollard subdivision (315 West Street NW), located in the RS-12.5 and RS-16 zoning districts. Attachments: 315 and 325 West St NW BLA Plat 315 and 325 West St NW Deed of BLA B. 19-1284 Request approval for use of FY20 funds with Granicus, Inc., for agenda management suite, boards and commissions module, and HD video streaming services. Attachments: Granicus_Agenda_Renewal_Updated_FY20 C. 19-1287 Request to establish an agreement with Granicus, Inc. (formally Vision Technologies) for migration and redesign services for the Town’s external website. Attachments: Granicus (Vision) Website Upgrade VA-180917-TCTL D. 19-1232 Request approval of a memorandum of understanding between the Optimist Club of Greater Vienna and Town of Vienna for use of the Vienna Community Center parking lot for the 2019 Vienna Farmers Market Attachments: Optimist Storage Shed Agreement 2019 - Final Version Vienna Farmers Market MOU 2019 - Final Version Farmers Market - parking and market designation map 2018 E. 19-1269 FY 2020 funding of contracts issued by other jurisdictions Attachments: FY 19-20 Table of Rideable Contracts Rideable Contracts Page 5 Printed on 6/3/2019 Town Council Meeting Meeting Agenda June 3, 2019 F. 19-1270 FY 2020 funding and renewals of Town contracts Attachments: Town Contracts FY 19-20 Table of Town Contracts G. 19-1271 Request approval to purchase new fleet management software Attachments: QuoteCollectiveData ViennaImportNeeds Insight_Acceptance_Agreement_05.01.16 IPS_Contract_Amendments_Renewal RFP_2000001701 (1) H. 19-1282 Appointment of Town Officials for Fiscal Year 2019-20 8. Meeting Adjournment THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Page 6 Printed on 6/3/2019