Town Council Meeting

Town of Vienna Charles A. Robinson Jr. Town Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, January 4, 2021 8:00 PM Charles A. Robinson, Jr. Town Hall, 127 Center Street, South 1. Resolution A. 21-2013 Resolution for Continuity of Government Mayor Linda Colbert read into the record the Continuity of Government. The Resolution was approved through voice vote. 2. Invocation: Councilmember Ray Brill Mayor Colbert recognized Council Member Brill who provided the evening’s invocation. 3. Pledge of Allegiance to the Flag of the United States of America 4. Roll Call Council: Council Member Chuck Anderson (via ZOOM); Council Member Ray Brill Jr., Council Member Nisha Patel (via ZOOM); Council Member Steve Potter (via ZOOM), Council Member Ed Somers (via ZOOM); Council Member Howard J. Springsteen and Mayor Linda Colbert Staff: Mercury Peyton, Town Manager; Mike D’Orazio, Deputy Director, Planning and Zoning (via ZOOM); Steve Briglia, Town Attorney; Natalie Monkou, Manager, Economic Development. Present: 7- Council Member Chuck Anderson, Council Member Ray Brill Jr., Council Member Nisha Patel, Council Member Steve Potter, Council Member Ed Somers, Council Member Howard J. Springsteen and Mayor Linda Colbert 5. Approval of the Minutes: A. 20-2007 Acceptance of the Regular Council Meeting Minutes of December 7, 2020 and the Work Session Minutes of December 14, 2020. The Regular Council Meeting Minutes of December 7, 2020 and the Work Session Minutes of December 14, 2020 were approved with additions. A request for greater content was made by Council Members Potter, Brill and Springsteen. Mayor Colbert will lead discussion on the suggested change in format. A. 20-2007 Acceptance of the Regular Council Meeting Minutes of December 7, 2020 and the Work Session Minutes of December 14, 2020. Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert 6. Receipt of petitions and communications from the Public that are not on the Agenda. (Limited to 3 minutes per issue and no formal action can be taken this evening) Town of Vienna Page 1 Printed on 2/23/2021 Town Council Meeting Meeting Minutes January 4, 2021 Mayor Colbert recognized Boy Scout Gavin Crombie, Pack 1139. 7. Closed Session Report It was moved that the members of the Vienna Town Council be polled to affirm that a Closed Session was held on January 4, 2021 virtually, via ZOOM, and in-person, in accordance with Virginia Code, Section 2.2-3711.A.(1), and the Town of Vienna’s Continuity of Government ordinance, for discussion or consideration of personnel matters, specifically the discussion of appointments to Town Boards and Commissions. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. And it was further moved that the Closed Session be continued to Monday, January 25, 2021 at 7:15 PM in accordance with Virginia Code, Section 2.2-3711.A.(1), and the Town of Vienna’s Continuity of Government ordinance, for discussion or consideration of personnel matters; specifically the annual performance review of the Town Manager, the Town Attorney, and the Town Clerk. Motion, Council member Somers. Second, Council Member Springsteen. Motion carried unanimously. It was moved that Leonard Ignatowski be reappointed to the Transportation and Safety Commission for a two-year term; said term shall be effective from January 29, 2020 to January 29, 2023. Motion Council Member Somers; second Council Member Springsteen. Motion carried unanimously. Council Member Patel requested clarification on the protocol for appointments. Council Member Anderson requested that in the future time be allotted for discussion following an interview. Mayor Colbert noted that future agendas will reflect additional time following interviews. 7. Closed Session Report Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert 8. Regular Business A. 20-1989 Re-adoption of emergency ordinance to permit temporary waivers of zoning regulations and review for public, semi-public, and private institutions Mayor Colbert called on Mike D’Orazio, Deputy Director, Planning and Zoning, to provide an overview of the request. It was moved to re-adopt an emergency ordinance, originally adopted September 4 and re-adopted on October 5, related to expanded use of institutional outdoor operations by public, semi-public, and private institutions. This emergency ordinance will expire on July 4, 2021. Motion Council Member Springsteen; second Council Member Brill. Motion carried unanimously. A motion was made by Council Member Springsteen, seconded by Council Member Brill, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert B. 20-1990 Re-adoption of emergency ordinance to permit a temporary waiver of zoning Town of Vienna Page 2 Printed on 2/23/2021 Town Council Meeting Meeting Minutes January 4, 2021 restrictions for child day care in commercial zones, industrial zones, and for public, semi-public, and private institutions in other zones. Mayor Colbert called on Mike D’Orazio, Deputy Director, Planning and Zoning, to provide an overview of the request. It was moved to re-adopt an emergency ordinance related to operation of child day care centers by existing businesses in commercial and industrial zoning districts and by public, semi-public, and private institutions in other zones, subject to conditions outlined by staff. This emergency ordinance will expire on July 4, 2021. Motion Council Member Springsteen; second Council Member Patel. Motion carried unanimously. A motion was made by Council Member Springsteen, seconded by Council Member Patel, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert C. 20-2001 Set a Public Hearing to consider the alley vacation of 131 Wilmar Place NW Mayor Colbert called on Michael Gallagher, Director, Public Works, to provide back ground of the item. It was moved to postpone the public hearing to consider vacation of the public alley adjacent to 131 Wilmar Place NW until Council questions can be answered and a meeting held with the appraiser of record for the property. Motion Council Member Patel; second Council Member Somers. Motion carried unanimously. A motion was made by Council Member Patel, seconded by Council Member Somers, that the Action Item be deferred. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert D. 20-2002 Dominion Energy Strategic Underground Program - Easement request at 413 Tapawingo Road SW Mayor Colbert called on Michael Gallagher, Director, Public Works, to provide an overview of the Item. It was moved to set a public hearing for February 22, 2021 to consider granting an easement on 413 Tapawingo Road SW to Dominion Energy and instruct the Town Clerk to advertise a notice of public hearing. Motion Council Member Anderson; second Council Member Potter. Motion carried unanimously. A motion was made, seconded by Council Member Potter, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert E. 20-2004 Council Acceptance of $49,290.06 in Coronavirus Relief Funds for Utility Relief Mayor Colbert called on Marion Serfass, Director, Finance, to provide an overview Town of Vienna Page 3 Printed on 2/23/2021 Town Council Meeting Meeting Minutes January 4, 2021 of the item for discussion. A motion was made to accept $49,290.06 in CRF utility grant funds to assist Town of Vienna water and sewer customers. Motion Council Member Patel; second Council Member Anderson. Motion carried unanimously. A motion was made by Council Member Patel, seconded by Council Member Anderson, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert F. 21-2012 Award Marketing Contract to Marketing Firm to Provide Business Focused Marketing Services Mayor Colbert called on Natalie Monkou, Manager, Economic Development, to provide a summary of the request. It was moved to award a contract not to exceed $40,100.00 to execute marketing services to support the business community, to Reingold, Inc. utilizing the Fairfax County Marketing and Communications Services contract number 4400008733. Motion Council Member Springsteen; second Council Member Anderson. Motion carried in a 6-1 vote. Council Member Brill voted to abstain. Council Member Anderson moved to extend the meeting. Motion carried by voice vote. A motion was made by Council Member Springsteen, seconded by Council Member Anderson, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Anderson, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert Abstain: 1- Council Member Brill G. 20-2000 Award RFP 21-01 Market Study & Economic Development Strategy Mayor Colbert called for a 3-minute recess at 10:20 PM. Council reconvened at 10:23 PM. Mayor Colbert recognized Natalie Monkou, Manager, Economic Development to provide a summary of the request. It was moved to award a contract for $100,000 under RFP 21-01 to execute a market study and develop an economic development strategy for the Town of Vienna, to Streetsense. Motion, Council Member Springsteen; second Council Member Potter. Motion passed in a 6-1 vote. Council Member Brill abstained. A motion was made by Council Member Springsteen, seconded by Council Member Potter, that the Action Item be approved. The motion carried by the following vote: Aye: 6- Council Member Anderson, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert Abstain: 1- Council Member Brill 9. Meeting Adjournment Town of Vienna Page 4 Printed on 2/23/2021 Town Council Meeting Meeting Minutes January 4, 2021 Mayor Colbert called for a motion to adjourn. Motion, Council Member Springsteen; second Council Member Somers. Meeting adjourned at 10:54 PM. THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Town of Vienna Page 5 Printed on 2/23/2021