Town Council Meeting

Town of Vienna Charles A. Robinson Jr. Town Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, February 7, 2022 8:00 PM Charles A. Robinson, Jr. Town Hall, 127 Center Street, South Invocation: Councilmember Ray Brill Mayor Colbert called on Council Member Ray Brill to provide the evening’s invocation. Pledge of Allegiance to the Flag of the United States of America 1. Roll Call Council Member Chuck Anderson; Council Member Ray Brill Jr; Council Member Nisha Patel (via ZOOM); Council Member Steve Potter; Council Member Ed Somers; Council Member Howard Springsteen and Mayor Linda Colbert. Mayor Colbert stated for the record that Council Members Patel joined the meeting via ZOOM due to health reasons. Present: 7- Council Member Chuck Anderson, Council Member Ray Brill Jr., Council Member Nisha Patel, Council Member Steve Potter, Council Member Ed Somers, Council Member Howard J. Springsteen and Mayor Linda Colbert 2. Acceptance of the Minutes: None None 3. Receipt of petitions and communications from the Public that are not on the Agenda. (Limited to 3 minutes per issue and no formal action can be taken this evening) None 4. Reports/Presentations A. Report and Inquiries of Council Members B. Report of the Town Manager C. Report of the Mayor Mayor Colbert reported that she, several council members, Melanie Clark, Town Clerk, Mercury Payton, Town Manager, and Steve Briglia, Town Attorney attended a session of the General Assembly and met with various elected officials. D. Proposals for Additional Items to the Agenda None Town of Vienna Page 1 Printed on 3/1/2022 Town Council Meeting Meeting Minutes February 7, 2022 E. Closed Session Report Mayor Colbert called on Council Member Somers for his report. It was moved that the members of the Vienna Town Council be polled to affirm that a Closed Session was held on February 7, 2022 in accordance with Virginia Code, Section 2.2-3711.A.(1) for discussion or consideration of personnel matters, specifically the interviewing of individuals for consideration of appointment and/or reappointment to Town Boards and Commissions. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. And it was further moved that the Closed Session be continued at the conclusion of this meeting in accordance with Virginia Code, Section 2.2-3711.A.(1), for discussion of performance of specific members of the public body. Motion, Council Member Somers; second, Council Member Springsteen. Motion carried unanimously. It was moved that Tom Hanton be appointed to the Fairfax Athletic Council. Said term to commence 2/8/2022. It was moved that Mathew Glassman be appointed to the Bicycle Advisory Committee for a two-year term. Said term to commence 2/8/2022 and terminate 2/8/2024. It was moved that Mike Rettinger be appointed to the Pedestrian Advisory Committee for a two-year term. Said term to commence 2/8/2022 and terminate 2/8/2024. Motion, Council Member Somers; second Council Member Patel. Motion carried unanimously. E. Closed Session Report 5. Public Hearings Mayor Linda Colbert called the Public Hearing to order at 8:07 PM. Town Clerk Melanie Clark called the roll; all members of Council were present. A. 22-2845 Public hearing for Potential Name Change for Wade Hampton Drive Mayor Colbert recognized Leslie Hermann, Director, Parks and Recreation to present the Item for consideration. Upon receiving a request from Ms. Dee Dee Carter to the Vienna Town Council in June 2020 to rename the street named Wade Hampton Drive, the president of Historic Vienna provided Mayor Colbert in August 2020, background on the street, and recommended community input in an open and transparent process. Wade Hampton Drive, a short street in Vienna off Maple Avenue West, was formerly the southwest quadrant's portion of Lewis Street, NW. It was renamed in the early 1960’s in recognition of the 100th anniversary of the American Civil War. Wade Hampton III was a lieutenant general in the Confederate States of America. The street is roughly the location of where he and his cavalry unit of about 600 men and horses came into Vienna at the end of December 1862. This unit, as well as two other 600-men cavalry units under Generals Rooney Lee and Fitzhugh Lee, were all under General J.E.B. Stuart within the Army of Northern Virginia, CSA. In late December 1862, General Stuart and 1,800 cavalry men, including Hampton's unit, left Fredericksburg, Virginia, rode north to raid Dumfries, Occoquan, Burke's Station, Town of Vienna Page 2 Printed on 3/1/2022 Town Council Meeting Meeting Minutes February 7, 2022 Fairfax Station, and Fairfax Courthouse, and finished the ride through Vienna, Frying Pan, and Culpeper. Prior to the Civil War, General Hampton, one of the wealthiest men in South Carolina, owned one of the largest plantations in the state. His grandfather served in the American Revolution, his father in the War of 1812. After the Civil War, Wade Hampton III served as Governor of South Carolina as well as two terms as a United States Senator. His post-Civil War record is controversial, involving violence and voter suppression. (Information provided by Historic Vienna Inc.) Mayor Colbert formed an Ad Hoc Committee to consider the matter of a name change, make a recommendation to Council and propose a new street name if a name change was recommended. The Committee consisted of two Wade Hampton Drive property owners and two Historic Vienna Inc. (HVI) members: DeArmond Carter aka Dee Dee (Historic Vienna Inc. and descendent of the Carter family), William Ling (resides at 131 Wade Hampton Drive), John Pott (resides at 134 Wade Hampton Drive), and Gloria Runyon (Historic Vienna Inc. and descendent of the Carter family). The Committee met numerous times in the spring of 2021 and provided a document dated September 25, 2021 to the Mayor and Town Council disclosing all information acquired by the Committee in exercising its mandate, so that Council may be as well-informed as possible when making its final decision on this matter. The Ad Hoc Committee provided a unanimous recommendation to Council that the name of the street called Wade Hampton Drive between the years of 1962 through 2021 should now be renamed. Unfortunately, the Committee was unable to reach a single recommendation to Council members for a new street name. The Committee is offering five names as recommendations: 1) Roland Street 2) Carter Lane (Drive) 3) Mildred Lane (with variants of Mildred Drive or Loving Drive) 4) Liberty Lane 5) Minor Drive The Wade Hampton Ad Hoc Committee does not recommend Lewis Street as a name change. While it would return the street name to its original name, Lewis Street., SW, this would create significant confusion as there is a Lewis Street, NW continuing north of Maple Avenue, with identical house numbers (131 & 134). The Committee did request a recommendation of reimbursement; all four property owners requested Town Council authorization for the Town to reimburse any fees obliged to pay. They further requested that Town Legal Staff provide notarization services free of charge and that they not be required to bear the cost of street signing (required by Fairfax County). Once a decision is made the property owners kindly ask that the Town provide, as soon and as easy as possible, that name, giving them ample opportunity to make the changes they need to make. There are a significant number of things to be done in terms of the process for changing a street name. The Town will need to complete a variety of steps with Fairfax County and the County will alert FedEx and UPS. Residents in the Town can submit requests for Google map changes and together residents and Town Staff can work with utility companies. While Fairfax County will make mapping changes, it is advised that residents request both online and post office changes for real estate and tax administration departments, utilities, voter registration, DMV, schools, Virginia taxation, IRS, Town of Vienna Page 3 Printed on 3/1/2022 Town Council Meeting Meeting Minutes February 7, 2022 stores, newspapers, etc. At its January 24, 2022 meeting, the Vienna Town Council set a public hearing for February 7, 2022 to discuss the potential name change and allow for public comment. The Committee asked that Council consider the following three questions during their discussion: • Does Council agree to change the name of Wade Hampton Drive? • If Council agrees to change the name, what will be the new street name? • Will the Town reimburse the Wade Hampton Drive residents for any fees they may be obliged to pay for changing the street name? Mayor Colbert called for questions or comments from Council. Council Member Somers inquired whether administrative changes can be completed prior to an official name change. Director Hermann indicated that the name must be approved and a certified copy submitted and approved through the Fairfax County Clerk of the Circuit Court. The post office will retain the old name while the new name is introduced and recognized. It is her recommendation that the old name be retained for a time while the new name is recognized, then follow with signage. Council Member Springsteen questioned how much time residents would need in order to make all the necessary changes. Director Hermann indicated that many of the necessary forms for street name changes are available on-line. Council Member Potter stressed that the entity requesting the name change will impact the issue of reimbursement. If the change was requested by the residents of that street, then any expenses should be borne by those residents. Director Hermann remarked that as the residents did not initiate the name change, they request reimbursement of associated costs. Mayor Colbert opened the floor for comments from the public. Laura Bly, 226 Glen Avenue, SW. indicated that she is in favor of changing the name of the street. The name Wade Hampton is familiar because of the novel “Gone with the Wind”; Scarlett O’Hara’s oldest child was named Wade Hampton after his father’s commanding officer in the Confederate army. Ms. Hampton and her husband were possibly the first to bring this issue to the attention of the Town and therefore she feels a responsibility to speak at this hearing. There are only four families that live on the street. Under the circumstances she feels they should be allowed to make the choice of the name. In the interest of simplicity, practicality and continuity, she agrees with the neighbors that the block now known as Wade Hampton Drive be added onto Roland. While that does not allow the Town to make a gesture during Black History month, in terms of honoring someone, a road name is pretty meager; “I think we can do better”. Dee Dee Carter, 445 Courthouse Rd., SW acknowledged that she was the requester of the name change. Fairfax County directed the History Commission to prepare a list (inventory) of Confederate names; streets, monuments, recreational centers, play areas and office buildings around the County and on County property. She noted that if name changes are not made, then Fairfax County is in the process of doing so. Ms. Carter, as a member of the History Commission, is working on this. Wade Hampton Drive is on a list of four streets in the Hunter Mill District identified for a name change, along with Fort Lee, Lee Manor and Mosby Landing Complex. Town of Vienna Page 4 Printed on 3/1/2022 Town Council Meeting Meeting Minutes February 7, 2022 As a member of the ad hoc committee to rename Wade Hampton Drive in Vienna, Ms. Carter reiterated that she brought the name change recommendation to Council on June 18, 2022. The ad hoc committee final report was submitted to Mayor Colbert and Council with a recommendation for a name change but no consensus on a specific name. Ms. Carter stressed that she does not support renaming Wade Hampton Drive Roland. “Mr. Roland was a racist and Confederate soldier who supported the confederacy and hated African Americans. As a kid we would go onto his property to retrieve our pets. He was abusive, belligerent and called us the N word to get us off his property. He would return to his house, get his gun and point it at us. We ran as fast as we could to get off is property”. Continuing Roland would be an insult to Vienna’s African American community. She strongly recommends naming the street Carter Lane or Carter Drive due to her family’s significance during the Civil War. Property from the Carter farm (her great grandparents, Robert and Lucy Carter) was stolen by both the Union and Confederate soldiers; horses, livestock for slaughter, food from their home. Barns were burned and her grandfather was taken as a confederate hostage. Because Robert was needed to stay at the farm, they took his son instead. “He was molested, called names and I’m still angry about this”. Carter Farm was used as a route to Vienna, Dunn Loring, Falls Church and Fairfax by the Confederate and Union soldiers. The Carter family was the largest African land owner in Vienna. The Charles and Kerry Carter farm served as a resource for the Vienna Community. Kerry Carter was a midwife in Vienna and the surrounding communities; the stream on their farm served as a baptismal sight for First Baptist Church of Vienna; a granite marker was dedicated in 1999. Mr. and Mrs. Charles Carter served as deacon and deaconess for the First Baptist Church of Vienna where their family has been a member for 154 years. Additionally, Ms. Carter noted that her Aunt Lucy served as a Union spy during the Civil War. The Carter family has lived in Vienna for 160 years, on the same street. Mr. and Mrs. William McKinley, who are related to the Carter family, were responsible for integrating Patrick Henry Library. Their portrait continues to hang in the library meeting room. Wade Hampton Drive is surrounded by Carter property. The Carter name would promote historical interest and research. Ms. Carter also spoke in favor of changing the name to Liberty Lane. On February 24, 2020 the Virginia Black Legislative Caucus signed into law recognition of the 13th, 14th, 15th and 19th amendments; the 13th amendment abolished slavery, the 14th amendment protected citizenship and equal rights, the 15th amendment gave all men the right to vote, and the 19th amendment gave all women the right to vote. Juneteenth is now recognized and celebrated as a federal holiday. Renaming Wade Hampton Drive to Liberty Lane would be a great way to celebrate Liberty Amendments month. Sharon Pott, 134 Wade Hampton Dr. SW remarked that she has lived at this address more than half her life. It has become a part of her identity; it’s on her check book, her driver’s license, her passport, and the Town is about to take that away. “What will I do without this piece of me?” She does recognize and understand, however, the reason for the name change request and supports it. It was a wrong done many years ago and the Town of Vienna must take some pain for it and it should be righted. Ms. Potts noted that despite this, she remains unhappy about the change. It will require a great deal of effort on everyone’s part. The corridor and entire SW quadrant are [disrupted] due to the construction at 444 Maple Avenue. Add a street name change and the effort required by the residents of this area is extensive. Ms. Potts pointed out that her home sits astride the junction between Roland and Wade Hampton Drive; half of the driveway and their additional lot is on Roland, while Wade Hampton Drive runs across the front of the home. She strongly recommends that the street name be changed to Roland as it is a simple solution. Town of Vienna Page 5 Printed on 3/1/2022 Town Council Meeting Meeting Minutes February 7, 2022 Pat Bechtold, 125 Wade Hampton Dr. (read into the record by Sharon Pott, 134 Wade Hampton Dr. SW). Ms. Bechtold has lived on the street for 34 years. She is in agreement with the three other families that live there who support the name change from Wade Hampton Drive to Roland. Since the name change effects these families it is her hope that Council will give this choice strong consideration. John Pott, 134 Wade Hampton Dr., SW wished to answer the question regarding the number of hours’ residents expended on this matter. Over the three-month period implementing the change, it has been between 40-60 hours out of work time for most of those involved. While he is a member of the ad hoc committee he would make his remarks tonight as a resident of Wade Hampton Dr. He noted that it has already been recognized that this is a Town initiative, not an initiative raised by the residents of the street. The residents of this street find the prospect of implementing this change daunting. For an inconsequential street like Wade Hampton Drive it appears to be an uncomfortable and disproportionate onerous on the four families to undo the serious affront that the Town caused the African American families over 60 years ago. A name change may appear to be a routine change of address but, as per discussions with Director Hermann, a name change today is a great deal more complicated. It involves notifying a plethora of entities, from online automated authorizations to certifications, services and deliveries. Moreover, getting anything done online increasingly involves identity verification. More often than not it involves the website in use to validate the address with whatever proprietary street data base the website is using and whatever the website has on file. The change is tricky. The Town has a list of 50 entities that govern our lives; think DMV, Social Security, Medicare, electrical companies, on and on… The Town of Vienna, as the owner of this street, needs first and foremost to find a way to notify all of those entities and hopefully smooth the way for the residents to be able to proceed with a normal change of address. The residents effected don’t want to be involved, spending hours on the telephone to wait to tell some entity that this is a new street name. Five weeks ago Langston Boulevard was the first local street name change implemented in the area. It is too early to know how disruptive this will be and how it will progress. Of course, the Wade Hampton name must go, but make it the least disruptive name choice which means extending the name Roland round onto what is currently Wade Hampton Dr. While Roland is not ideal but, on balance, it is the least disruptive. There is a Roland Ct. and now there will be a Roland St. with the same house numbers, but at least it’s not two Lewis Streets with the same house numbers. Finally, just as the residents are being asked to right a wrong from years ago, these same residents would ask that Council who might feel Roland is not the aspirational nor comfortable choice, be gracious enough to embrace the very practical aspects of what is being asked of the residents. Alex Gallegos, 130 Wade Hampton Dr., SW. (excerpts from email to John Pott). “We hope that Council weighs heavily toward residents’ desire to change the street name to Roland. As our street is merely an extension of Roland, this is a matter of practicality. We are only a 90 degree turn down Roland. It would make the discovery of our street for first responders easy since they know this street. I understand that some members of Council may view renaming of our street as an opportunity to promote the celebration if Liberty Amendments month and the statutes that stand for freedom, justice and humanitarian awareness. The name Liberty is better suited elsewhere, i.e. a building, a group of properties, a park or a garden. I respectfully request that the Town does not bring unwanted attention to our street. Our home was recently burglarized in the early hours of the morning. There has also been a rash of crime and vandalism in the Town near our home. It Town of Vienna Page 6 Printed on 3/1/2022 Town Council Meeting Meeting Minutes February 7, 2022 would be a travesty to draw unwanted attention to our homes as the residents of this street are vehemently opposed to doing so. I have a young child at home and many of our residents are elderly, some are single; the last thing they want is the Town to be a spectacle and draw unwanted attention to our street”. Bill Ling, 131 Wade Hampton Dr., SW spoke as a member of the ad hoc committee and a resident. He noted that he was one of four committee members to unanimously vote to change the name of the street. Consideration of a name began in the aftermath of the January 6, 2020 incident. Finding that General Wade Hampton participated in voter suppression and voter intimidation in the course of his time as governor of the state [of South Carolina] made it impossible to retain his name as an honorific. Mr. Ling wished to endorse and support the comments from the other residents about the pragmatics of this choice. He further supports Councils effort to find some way that “the burden that falls to the residents be somehow facilitated”. Cathy Hardman 524 Lewis St., NW stated her original support for Lewis St. to continue as it is and move Wade Hampton to SW; however, she was unaware there would be duplication. After hearing the comments of DeeDee Carter regarding the significance of the name Roland to her, she feels unable to support this name as an option. “If we are going to right a wrong, we have to right a wrong completely”. Stating that she has been involved in many historical lecture, meetings, etc., she believes that if the Town intends to change the street name from Wade Hampton Drive, it must be done correctly. Relative to the inconveniences created, she noted that when she married, it took several years to change her name in all the necessary places. Inconvenient, but a fact of life. After researching General Wade Hampton, she concluded that this name cannot be allowed to stand. Ms. Hardman remarked that she has come to know the Carter family over the past few years and feels they should not be subjected to a street named Roland. Liberty Lane would be the best choice; it will fold in all the work completed by Town Manager Payton and it is her opinion that it makes a strong statement. Judith Shamir, 500 Tapawingo Rd., SW spoke in support of the comments made by all previous speakers. She expressed pride of Vienna and Fairfax Co ty regarding the actions taken in recent years to recognize the great wrongs that have been done and the harm that the ongoing use of these Confederate names causes for those living in this area. She further expressed excitement that due to this effort, residents, both adult and children, are learning more about the history of the Town and the State. It is important that this name change has been undertaken; doing so will honor the comments made by DeeDee Carter regarding the pain caused by the existing name. It will undoubtedly be difficult for the residents of the street but regardless of what new name is selected the process must be borne. It is her hope that the Town can find ways to ease the process for these residents, but as long as it is agreed that the name must be changed, select a name that will make residents proud. With no further comments from the Public Mayor Colbert called for a motion to close the public hearing. Motion, Council Member Patel; second, Council Member Somers. Motion carried unanimously. Mayor Colbert thanked the ad hoc committee and Director Hermann for the work completed and the research gathered and presented. She opened the floor to comments from Council. The following includes a summary of those comments. • Very enlightening and informative; • State Code states that authority to make street name changes rests with the Town of Vienna Page 7 Printed on 3/1/2022 Town Council Meeting Meeting Minutes February 7, 2022 Town; • Disruption will happen regardless of selected name; make process as painless as possible for residents; • Select name not associated with any person to avoid future issues; • Best to set resident reimbursement at specific amount; It was moved to approve to change the name of Wade Hampton Drive, and it was further moved to change the name of Wade Hampton Drive to Liberty Lane, and it was further moved that the Town reimburse each household on Wade Hampton Drive in the amount of $500 to cover out-of-pocket expenses and other costs, and it was further moved that the Town prepare a plan for implementation working with residents on Wade Hampton Drive to make the necessary changes, and finally it was moved to make the name change effective by no later than July 4, 2022. Motion, Council Member Anderson; second, Council Member Somers. Motion carried unanimously. A motion was made by Council Member Anderson, seconded by Council Member Somers, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert B. 22-2883 Public Hearing for Issuance of 2022 Bond Mayor Colbert called the second Public Hearing to order at 9:32 PM. Melanie Clark, Town Clerk, called roll; all Council Members were present. Mayor Colbert recognized Marion Serfass, Director, Finance to present the Item for discussion. In accordance with Town Council's review and approval of the 2022 Capital Improvement Plan on Jan. 24, 2022, the Town plans to issue approximately $12,000,000 in bond financing in March 2022, of that $6.7M will be repaid with meals tax, $3.9M will be repaid with water and sewer fees, 41.2M will be repaid from the General Fund. Approximately 44% of this bond is planned for construction and improvements to streets and sidewalks. Another 33% is planned for water and sewer projects and capital commitments. The remainder of the capital plan is for smaller facility improvements, public use vehicles, parks and recreation projects, and issuance costs. Mayor Colbert opened the floor to the public for comment. With no speakers present, a motion was made to close the public hearing. Motion, Council Member Anderson; second, Council Member Somers. Motion carried unanimously. With no further discussion, Mayor Colbert called for a motion on the Item. It was moved to approve the bond ordinance entitled ‘Ordinance Authorizing the Issuance of General Obligation Public Improvement Bonds, Notes or Other Forms of Indebtedness of the Town of Vienna, Virginia in a Principal Amount Not to Exceed $12,000,000; Providing for Reimbursement to the Town of Vienna, Virginia from Bond Proceeds; and Authorizing the Execution and Delivery of Certain Documents Related Thereto. And it was further moved that the Town Clerk and bond counsel be authorized to advertise notice of the adoption of such bond ordinance. Motion, Council Member Patel; second, Council Member Springsteen. Motion carried unanimously. Town of Vienna Page 8 Printed on 3/1/2022 Town Council Meeting Meeting Minutes February 7, 2022 A motion was made by Council Member Patel, seconded by Council Member Springsteen, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert 6. Regular Business A. 21-2268 Setting of Public Hearing on Leaf Collection and Mulching Program for March 21, 2022 Mayor Colbert recognized Christine Horner, Deputy Director, Public Works, to present the Item for consideration. A motion was made to set a public hearing for March 21, 2022 to discuss the Leaf Collection and Mulch Program and authorize the Town Clerk to advertise the public hearing. Motion, Council Member Patel; second, Council Member Somers. Motion carried unanimously. A motion was made by Council Member Patel, seconded by Council Member Somers, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert B. 22-2873 Award IFB 22-06 for the Provision and Installation of Water Mains - As Needed to Crown Construction Service, Inc. and approval for spending $1,000,000 for water main improvements within the Town's service area ..Body EXPLANATION AND SUMMARY: On Nov. 17, 2021, the Town's purchasing agent opened bids for IFB 22-06 Provision and Installation of Water Mains - As Needed, with six firms responding. Crown Construction Service, Inc. submitted the low bid of $2,271,937 and has been deemed the lowest responsive and responsible bidder. This is an on-call unit price contract and therefore can award an amount less than the total bid. At this time, in conjunction with the contract approval, the Department of Public Works requests approval for spending $1,000,000 to utilize IFB 22-06 Provision and Installation of Water Mains - As Needed for improvements throughout the Town's service area. Improvements will consist of new water meter installation, repairs to aging infrastructure, and provisions to increase the Town's water system functionality. Improvements will be prioritized based on water main break data and in coordination with concurrent Town projects. Specific project locations, selected from those on the attached list, will be posted to the Town website, and all impacted customers will Town of Vienna Page 9 Printed on 3/1/2022 Town Council Meeting Meeting Minutes February 7, 2022 receive notification with additional information and points of contact prior to the start of construction. Funds will come from the 2020 CIP Bond. Previous projects completed using 2020 CIP Bond funding are also included in the attached list. Strategic Plan Initiative: Vienna is an environmentally sustainable community. Departmental Recommendation: Award IFB 22-06 for the Provision and Installation of Water Mains - As Needed to Crown Construction Service, Inc. and approve spending in the amount of $1,000,000 for water main improvements within the Town's service area. Finance Recommendation: Purchasing Recommendation: Recommend approval Town Attorney Recommendation: The Town may award the proposed water main contract to the lowest responsive and responsible bidder in the discretion of the Town Council. Town Manager's Recommendation: I recommend the Town Council make a motion to award IFB 22-06 Provision and Installation of Water Mains, as presented. Cost and Financing: $1,000,000 Account Number: 300-000-0000-39450-48803 / 518WATR023-CONSTRUCT WATER MAIN Decision Needed by This date: Feb. 7, 2022 PROPOSED/SUGGESTED MOTION Mayor Colbert again called on Christine Horner, Deputy Director, Public Works, to present the Item for consideration. It was moved to award IFB 22-06 Provision and Installation of Water Mains - As Needed to Crown Construction Service, Inc. It was further moved to approve water main improvements at a cost not to exceed $1,000,000 with Crown Construction Service, Inc. Motion, Council Member Springsteen; second, Council Member Patel. Motion carried unanimously. A motion was made by Council Member Springsteen, seconded by Council Member Patel, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert C. 22-2874 Update of Electronic Participation Resolution for Town Council Mayor Colbert recognized Steve Briglia, Town Attorney, to present the Item for discussion. It was moved to defer this item to March 21, 2022 to await further action by the General Assembly. Motion, Council Member Patel; second Council Member Springsteen. Motion carried unanimously. Town of Vienna Page 10 Printed on 3/1/2022 Town Council Meeting Meeting Minutes February 7, 2022 The meeting recessed into closed session at 10:00 PM. A motion was made by Council Member Patel, seconded by Council Member Springsteen, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert 22-2911 second closed session Mayor Colbert called the meeting back into order at 11:34 PM. Melanie Clark, Town Clerk called roll. All Council Members were present. It was moved that members of the Vienna Town Council be polled to affirm that a second Closed Session was held on 2/7/2022 in accordance with Virginia Code, Section 2.2-3711.A.(1) for discussion of performance of specific members of the public body. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. And it was further moved that the Closed Session be continued to Monday February 28, 2022 at 7:00 PM in accordance with Virginia Code, Section 2.2-3711.A.(1), for discussion or consideration of personnel matters, specifically the interviewing of individuals for consideration of appointment and/or reappointment to Town Boards and Commissions. Motion, Council Member Somers; second, Council Member Springsteen. Motion carried unanimously. A motion was made by Council Member Somers, seconded by Council Member Springsteen, that the motion be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert 7. Meeting Adjournment Mayor Colbert called for a motion to adjourn. Motion, Council Member Anderson. Meeting adjourned at 11:36 PM. THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Town of Vienna Page 11 Printed on 3/1/2022