Town Council Meeting
Regular MeetingVienna, VA · May 2, 2022
Minutes
Town of Vienna Charles A. Robinson Jr.
Town Hall
127 Center Street South
Vienna VA, 22180
Meeting Minutes
Town Council Meeting
Monday, May 2, 2022 8:00 PM Charles A. Robinson, Jr. Town Hall, 127
Center Street, South
Invocation:Kelly Yazdani, Baha'i Community
Mayor Colbert called on Veolette of the Baha'i Community to provide the evening’s
invocation.
Pledge of Allegiance to the Flag of the United States of America
1. Roll Call
Present: 7- Council Member Chuck Anderson, Council Member Ray Brill Jr., Council Member Nisha
Patel, Council Member Steve Potter, Council Member Ed Somers, Council Member Howard
J. Springsteen and Mayor Linda Colbert
2. Acceptance of the Minutes: None
3. Receipt of petitions and communications from the Public that are not on the Agenda.
(Limited to 3 minutes per issue and no formal action can be taken this evening)
Robert Bingham, 304 Jean Place, NE presented a challenge to Council to spruce up
Maple Avenue. It’s been 20 years since the Town installed brick sidewalks and
flower beds on Maple Avenue, and now it has begun to look a little shabby. Mr.
Bingham proposed that the Town take steps to make Maple Avenue the showplace
that it should be. Residents work hard to keep up their homes and yards, so the
main thoroughfare should reflect a similar effort. What is needed is a commitment
and a will to make this happen. Perhaps a conference session is necessary to jump
start the project with a plan. There will need to be funding allocated, but it can be
done.
Elizabeth DiFrancisco, 434 Knoll St., NW noted that she has lived in Vienna for
nearly 23 years. Their property abuts Green Hedges School on two sides. On April
19, 2022 she sent an email notification that she is filing a formal complaint against
the school. A 2007 CUP issued to Green Hedges provided for third party facility
rental. Neighbors and Planning and Zoning have requested review of the CUP but
to date, only a sample has been released. She requests that further delay should
result in revocation.
An evening fitness class meets in the school parking lot every Monday and
Wednesday evening from 8:00 PM until 9:00 PM with amplified music and instruction.
Requests to Headmistress, Jennifer Bohnen to move the group indoors were met with
reassurance that this would happen. Yet on April 18, 2022, the class met outside
once again. The Police were called but informed residents that this was a civil
matter. Neighbors sent correspondence to Mayor Colbert and all Council as well as
the Chief of Police. No response was received suggesting that Green Hedges School
is more important to the Town than tax paying citizens. Ms. DiFrancisco would like
to know what rights the neighbors have regarding this ongoing issue.
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Penny Oszak, 221 Nutley St., NW indicated that her property also abuts Green
Hedges School. She too filed a complaint against the school. The CUP allows for
infrequent activities, the hours of which may extend to 9:00 PM weekdays, 9:00 AM
until 5:00 PM Saturdays and 10:00 AM until 2:00 PM Sundays; the complaint states
that the term “infrequent” has been abused. Examples include Corn Hole
Tournaments, Derby Parties, dances and Field days. Neighbors are never informed
of these events in advance. Due to associated noises, neighbors are unable to use
their own outdoor spaces. Further problems occur due to increased traffic and
parking. Ms. Oszak respectfully requested that Green Hedges provide neighbors
adequate advance notification of events planned outside of regular school hours via
postcard. This process has been successfully employed by First Baptist Church. Such
notice would allow neighbors to plan personal events accordingly.
4. Reports/Presentations
A. 22-3101 Proclamation for National Stroke Month
Mayor Colbert read into the record a proclamation declaring May as National
Stroke Month. Present to receive the recognition was Suzanne Coil, Executive
Director, Stroke Comeback Center.
B. 22-2963 Robinson Sidewalks Update
Mayor Colbert called on Mike Gallagher, Director, Public Works to present the Item.
He introduced Robert Fro, who is currently spearheading the effort. Mr. Fro
provided a slide presentation demonstrating current status and future plans. He
clarified the notification process as follows:
• Letter sent to residents informing of potential sidewalk and soliciting general
feedback;
• Meeting with residents to review concept plan and make changes based on
feedback;
• Present information to Council for approval;
• If approved, initiate design phase;
• Prepare construction contract and present to Council for approval;
• Resident contact throughout re: restoration, parking, etc. through company
contact person;
• Two-week advance notice of actual work.
Mr. Fro further noted that the process includes an engineering study which
identifies the pros and cons for both sides of the street prior to presentation to
residents.
Director Gallagher reminded Council that the very first step involves contact with
the Robinson Estate Trustee. Just because a street meets the criteria does not mean it
will be completed.
Council comments included the following:
• Residents continue to express opposition to sidewalks; request that this fact be
kept in mind as work moves forward;
• Opposed to sidewalks on Mill Street –not best use of funds; Requires further
discussion;
• Some streets on list may be slated for near term use modifications resulting in a
priority change for sidewalks;
• Identified projects clearly meet criteria for Robinson funds;
• Request rough estimate for total number of completed sidewalks (through 2023).
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A. Report and Inquiries of Council Members
Council Member Patel noted that Taste of Vienna, was excellent. She also wished to
ask Ms. DiFrancisco for further clarification regarding contact with Green Hedges
School. While the class did meet outside on the Monday following her email to the
Headmaster, they did not meet outdoors on Wednesday evening and she is unaware
of events the following week. Mayor Colbert stressed that communication from Ms.
DiFrancisco was not ignored but rather forwarded to Staff for further investigation.
Town Manager Payton reported that Planning and Zoning Staff are currently
working on this issue. Attorney Briglia indicated that he has also seen the email
traffic and has reached out to the legal representative for Green Hedges School.
They will touch base this week. He also has asked Staff to gather information on
third party users of the property further commenting that Public schools have been
instructed to curtail outdoor use by third party users.
Council Member Springsteen reminded Council that the Village Housing project was
approved several months ago with the caveat that drainage issues be addressed. He
requested a status report from Staff by Friday, May 6, 2022. Further comments
addressed the CUP held by Green Hedges School, stressing that the school must
adhere to the tenets of the permit. Regarding permit applications, he reported issues
with submissions where additional errors were found following an initial
resubmission for error correction. This creates a back and forth that draws out the
process. He urged that Staff work toward a single submission/correction process in
an effort to expedite the overall process.
Council Member Anderson revisited the purchase approval for a Bobcat (Parks and
Recreation) at the April 25, 2022 Town Council Meeting. Having reviewed the list of
concerns presented by Council Member Potter, Council Member Anderson requested
that Town Manager Payton place a hold on the order until all questions can be
addressed.
Council Member Brill reported that Taste of Vienna was a wonderful event, and well
attended. Regarding the purchase of the Bobcat mentioned previously, he
applauded Council Member Potter for his thoroughness. When the cost of the item is
less than the cost of the attachments, it would suggest a need to carefully evaluate
the necessity for these items. He further noted that Council tonight meets in an
environment of freedom and urges awareness that for many around the world this is
not so. The people of Ukraine have demonstrated the power of those who desire
freedom and he urges all to bear in mind the sacrifices they make to that end.
Council Member Somers requested clarification regarding the approved purchase of
the Bobcat. Town Attorney Briglia responded that Town Code follows closely
Roberts Rules with regard to this matter (Chapter 2, Section 2-43); After the decision
on any question, any member who voted with the majority may move for
reconsideration to prior action on the same or the very next succeeding meeting,
providing that a resolution authorizing or related to any contract may be
reconsidered before the time of the final execution of thereof. The motion to
reconsider must pass and that is followed by the new motion regarding the Item in
question. On the agenda the action would fall under “Additional Items to the
Agenda”.
Council Member Potter remarked on the Arbor Day Celebration as well as the
excellent sidewalk work at the corner of Glen and Courthouse Rd.
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B. Report of the Town Manager
Town Manager Payton reported that immediately following the April 25, 2022 Town
Council Meeting, Staff began addressing each question raised with regard to the
purchase of the Bobcat. Staff has received additional questions from Council
Member Potter as well. The goal is to provide a response by the end of this week,
May 6, 2022.
C. Report of the Mayor
Mayor Colbert reminded Council that when considering the issue related to Green
Hedges School, there has not yet been an opportunity for comment from school
representatives.
She also reminded residents that there will be no elections tomorrow, May 3, 2022,
due to the state legislative decision moving all elections to November. The next
Town election will be held in November, 2023.
The Arbor Day Celebration and Taste of Vienna were both very successful. She
thanked all those involved and those who attended.
The Farmers Market will open Saturday, May 7, 2022 with a ribbon cutting at 9:00
AM. The event is run by the Vienna Optimist Club.
Mayor Colbert closed her remarks wishing everyone a Happy Mother’s Day.
D. Proposals for Additional Items to the Agenda
E. Closed Session - No report
5. Public Hearings
A. 22-3087 Public Hearing to consider a Design Contract for Kingsley Road SW Sidewalk.
..Body
EXPLANATION AND SUMMARY:
This project will add sidewalk along Kingsley Road from 124 to 106 Kingsley Road
SW.
This project is fully funded (design and construction) by VDOT - CMAQ/Urban
Funds.
The Town’s share of the costs is minimal at 2%.
In 2012, the Vienna Town Council authorized a design contract for new sidewalk
along Kingsley Road SW. This project is an element of the “Walk to Vienna Metro
Initiative” which closes missing links in the Town’s pedestrian and bicycle network
and helps residents to walk or ride a bicycle to the Vienna Metro Station. The design
was initiated in 2012, but due to a funding shortage, the project was placed on hold.
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The Town recently acquired VDOT funds to update the design to current standards,
finalize the design plans, and construct the new sidewalk. The Town has recently
finalized a scope/fee with its on-call design consultant WRA and is seeking Council
approval for the design contract.
The new sidewalk will run from 124 to 106 Kingsley Road SW and so the sidewalk
will be constructed along the frontage of 124, 122, 120, 118, 114, 112, 110, 108,
and 106 Kingsley Road. The scope of the project has been reduced from the 2012
plans.
Award is recommended to be made in the amount of $107,421.80 to:
Whitman, Requardt, & Associates, LLP (WRA) under RFP 17-02
3701 Pender Drive, Suite 450
Fairfax, VA 22030
Staff requests approval of expenditure for the contract amount: $107,421.80 plus a
20% contingency ($21,484.36), total = $128,910. The 20% contingency will allow
additional flexibility to adjust and tailor the design along each property as needed.
Departmental Recommendation: Recommend award of the construction
contract.
Finance Recommendation: Recommend award of contract
Purchasing Recommendation: Recommend award of contract
Town Attorney Recommendation: The Town Council may conduct a public
hearing to receive public input on the proposed Kingsley Road sidewalk project in its
discretion.
Town Manager's Recommendation: I recommend the Town Council award
the contract for the design of the Kingsley Sidewalk Project to Whitman, Requardt &
Associates, LLP, as presented.
Cost and Financing: $128,910
Account Number: 422KGSW033 - S/W to Metrorail via Kingsley Rd
300-000-0000-39445-48801 - Kingsley Rd S/W A&E
SERVICES
Decision Needed by This date: May 02, 2022
PROPOSED/SUGGESTED MOTION
Mayor called the Public Meeting to order at 9:15 PM. All Council were present.
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Mike Gallagher, Director, Public Works presented the Item 22-3087 for public input.
The project will add sidewalk along Kingsley Road from 124 to 106 Kingsley Road
SW and is fully funded (design and construction) by VDOT - CMAQ/Urban Funds. The
Town's share of the costs is minimal at 2%.
In 2012, the Vienna Town Council authorized a design contract for new sidewalk
along Kingsley Road SW. This project is an element of the "Walk to Vienna Metro
Initiative" which closes missing links in the Town's pedestrian and bicycle network
and helps residents to walk or ride a bicycle to the Vienna Metro Station. The design
was initiated in 2012, but due to a funding shortage, the project was placed on hold.
The Town recently acquired VDOT funds to update the design to current standards,
finalize the design plans, and construct the new sidewalk and is seeking Council
approval for a design contract.
Mayor Colbert opened the floor for public comment.
Troy Whitfield, 122 Kingsley Rd. SW remarked that he as a longtime resident of
Vienna he has noted a significant change in the number of children walking to
Cunningham Park Elementary School. With more working parents, many of the
students are dropped off at the school, so the number of walkers has decreased.
Regarding the proposed additional sidewalk on Kingsley, he noted that no design
plans have been shared and no options or alternatives have been offered. Ten years
ago at the start of the project, residents were assured that options would be made
available to them. He stressed that Council has great power and with that comes
great responsibility - to the people of Vienna and the nine families affected by this
decision.
Shaun Motlagh, 201 Berry St., SE remarked that although he is not directly affected
he would like to speak to the process. He urged Council to consider what the
residents on this block want, and clearly they do not want a sidewalk. Further, he
believes that the cost of the study should be directed to something that would have a
positive effect on the Town as a whole.
Lauren Kinard, 118 Kingsley Rd., SW indicated that she is a former Cunningham
Park PTA member as well as a member of Vienna Woods. She notes that despite
having two small children she has had no trouble getting around without a
sidewalk on her side of the street. She does not live in fear of an accident for anyone
in her family. The original purpose of the sidewalk was to support those who
walked to the Vienna Metro, yet there has never been data published to support this
need. Despite the increased building in the Town there has been no corresponding
density in this segment of the Town that would support the need for this sidewalk,
especially for the singular purpose of walking to Metro. Vienna’s metro is a
terminating station which generally creates a high demand for Park and Ride, yet
parking is always available at the Metro. Data further demonstrates that ridership
has decreased 90% suggesting less need for a walking connection. For those who
have come to meet with affected residents, she wished to express thanks suggesting
that they now must have a better understanding of the typography that makes this
project challenging. Adding a sidewalk has the potential to create greater safety
and environmental concerns than already exist. No doubt the greatest safety
concern on this street is speeding.
Shane Geib, 120 Kingsley Rd., SW indicated that as a relatively new resident on the
street, he stands in solidarity with his neighbors who have expressed reservations
about the project. He doesn’t want Council to view them as sidewalk haters and
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stressed that they all want growth and beautification of the Town and improvements
in the ability to get around. Mr. Geib encouraged all Council to walk the street and
observe the homes that will be impacted by this project. The project will no doubt
require more work than most realize due to the typography and the placement of
homes on hills. He wished to second many of his neighbors comments. He stressed
that all residents must be stewards of Town tax dollars and given the limited number
of households impacted by this project, it would appear that these dollars might be
better to spent elsewhere. He concluded “Obviously we will comply with your
decision, but we would appreciate your consideration of our objections”.
Maggie Miller, 108 Kingsley Rd. indicated that she has been a resident of Vienna for
over 30 years. Her home is her paradise and she would like to keep it that way. She
is in agreement with all comments made thus far but would like to address the
greater issue of stormwater runoff. At the time of purchase in1989, her home was not
in a flood plain. Today that has changed do to the flooding of Bear Creek which has
increased with additional development. One to two times each year water rises two
to three feet above Kingsley Rd. creating a very serious hazard. She stands in
opposition to this proposal due to concerns that adequate measures will not be
taken to contain this runoff. The flooding, which affects both automobiles and
pedestrians, also adds to the pollution of the Chesapeake Bay, as Bear Creek is a
tributary. The velocity of the water is so extreme that it could potentially sweep
away an automobile. The described disturbance meets the criteria defined in
Chapter 124 of the Stormwater Management Ordinance within the Fairfax County
Code of Ordinances for the definition of Chesapeake Bay Preservation Act land
disturbing activity. There is no requirement that the Town create a stormwater
development facility and further any such facility would likely encroach on
residential property leading to additional costs and most likely require homeowner
easement. Any purported safety benefit of a new sidewalk is more than offset by the
dangerous flooding that poses safety concerns for automobiles and pedestrians
alike.
Loginn Kapitan, 402 Tapawingo Rd., SW spoke in favor of the additional sidewalk.
As a long time walker he outlined the value to sidewalks throughout the Town
highlighting the added safety factor. He applauded Council for their efforts to
improve sidewalk network and connectivity. As the current project is part of the
broader VDOT effort that targeted Cottage and Tapawingo, he noted that residents
along these streets were initially opposed to the effort. Now these sidewalks are
considered a blessing as they have contributed to increased security and greater
neighborhood traffic. The Town worked well with residents regarding
reconstruction (tree replacement) and other concerns. On balance it was a positive
addition.
Ann Brown, 124 Kingsley Rd., SW noted having been a resident since 1996. While not
totally opposed to sidewalks she does have a concern regarding the issue of
stormwater runoff. Further, she expressed a concern with the inclusion of a
retaining wall. In addition to the negative aesthetics, her greater concern is with
site line. Adding this wall will significantly affect her ability to see pedestrians as
she backs out of her driveway. With the constant concern over speeding and the
failure of traffic calming devices (speedhumps) to positively affect this problem, she
fails to see how a sidewalk will have any positive impact on the neighborhood.
Steve Brown, 124 Kingsley Rd., SW noted that he runs throughout the entire Town
and that sidewalks often have obstacles of their own, i.e. Over grown bushes,
flooding, etc. He stressed that if something is not worth doing, then it is not worth
doing even if it is fully funded. There is currently a very adequate sidewalk on one
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side of the street and an additional sidewalk does not appear to be cost effective.
Veushesb Geib, 120 Kingsley Rd., SW noted that adding a retaining wall will create a
tunnel effect on their driveway exacerbating the problems of backing out. This
creates a serious safety concern for pedestrians on the sidewalk.
Susan Byrd Lubert, 125 Kingsley Rd., SW indicated that she is a 65-year resident of
Vienna and currently lives across the street from the proposed sidewalk project. She
stressed that no notification was sent regarding the proposed project. Addressing
the Walk to Metro Initiative, she noted that the walk is approximately 1.2-1.5 miles
and adds approximately 25 minutes to one’s commute. Currently none of the nine
affected households impacted commute using Metro, nor do they have any intent to
do so. Consequently, the Walk to Metro initiative falls short for those living on the
street. Considering the issue of public funds use, she expressed concern that the
overall expense of the project will exceed the available VDOT funds. This money
would be better spent building a crosswalk which would address the real issue –
safety.
Ed Lubert, 125 Kingsley Rd., SW remarked that the addition of a sidewalk on both
sides of the street will create the illusion of a wider street encouraging even greater
speeding. Further, hundreds of dollars in landscaping will be destroyed, including
many beautiful old trees and the birds who live in them. It is the role of government
to protect and enhance the lives of its citizens and this project does neither of these
things.
Johnathan Kinard, 118 Kinsley Rd., SW noted that he has lived in Vienna for over ten
years. He and his wife chose Vienna because of the uniqueness and small Town feel.
It stands in contrast to the concrete jungle of Loudon County where homes all
appear identical. This project has raised great discussion among the impacted
residents. In the end there is no homeowner from 106 – 114 who wants this project to
move forward. That statement stands on its own. If there was a need, the residents
would support it. Allocation of funds from VDOT is for the Walk to the Metro
Initiative, yet there is adequate sidewalk already in existence. Other streets, such as
Glendon, only one block from Maple Avenue which has no curb and gutter or
sidewalk, would appear to be more appropriate. Metro has suffered a severe
decrease in ridership as a result of COVID. Working from home has allowed for
personal observation of walkers using the existing sidewalk. There is no
overcrowding and the sidewalk is adequate for those who walk to school and the
pool. The real issue facing residents of Kinsley Rd. is the excessive speeding and
storm water runoff. The sidewalk project does not address either of these issues and
may well exacerbate them.
Cathleen Whitfield, 122 Kinsley Rd., SW. wished to speak on behalf of Marge Latimar,
110 Kinsley Rd., and express opposition to the proposed project noting that there
would be better uses for these funds. Regarding the retaining wall, she noted that
the trees behind the wall will likely die because water will be trapped behind the
wall.
Beth Eachus, 702 Marshall Rd., SW serves as the Chairman of the Transportation
Safety Commission and wished to convey the following points from the Commission:
• The project would not qualify for Robinson Sidewalk Funds because it is
already funded;
• The design will be reassessed and redesigned accordingly;
• Stormwater management is a primary component of the project;
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• Project impact will be reevaluated because much has changed in the past ten
years;
• Funds cannot be reallocated.
She stressed that receipt of these funds is an overall benefit to the Town.
Finally, she indicated that the TSC has been unaware of the speeding issue on
Kingsley Rd. and urged that it would be beneficial to bring this to the TSC for
assistance.
The goal of both the TSC and the Pedestrian Advisory Committee is to achieve a
complete sidewalk network throughout Vienna.
With no further comments, a motion was made to close the Public Hearing.
Motion, Council Member Patel; second, Council Member Springsteen.
Motion passed unanimously.
Mayor Colbert called for additional discussion from Council. Comments are
summarized as follows:
• Runoff issues must be addressed; Project scope includes stormwater assessment
but full funding for remediation cannot be assured; Town funds to complete project
could potentially be drawn from 2022/2023 stormwater fund;
• Flooding issue identified by former Director of Public Works over a decade ago;
no action was taken;
• Speed hump deterioration must be addressed; identified as one of the five Town
streets most used and most sped on;
• Vienna is unique in not having sidewalks on both sides of the street; Sidewalks
are recognized as a community good – must address needs of the broad spectrum of
residents; must look to future growth and change in Town;
• Comprehensive Plan, TSC and PAC, along with Federal Highway Administration
Guidelines all recommend sidewalks on both sides of a street;
• Sidewalks serve as a lifeline; Town has a moral obligation to build as many
sidewalks as possible for the good of the community;
• Recognize the voices of the residents on the effected street, but must be
motivated by what is good for the whole;
• Project would complete sidewalk connection to Park Street (crossing guard);
• Concerned that addressing the unique typography of the street will overrun the
grant; if Town unable to fund overrun the grant will either need to be paid back or
put on hold until VDOT has additional dollars;
• VDOT funds cannot be redirected to other needs;
• Current inflation trend could potentially overrun project, but past experience
suggests this will not happen.
With no further comments or questions Mayor Colbert called for a motion.
It was moved to award the design contract under RFP 17-02 for the design of the
Kingsley Sidewalk Project to Whitman, Requardt, & Associates, LLP, in an amount
not to exceed $128,910 (contract + 20% contingency).
Motion, Council Member Somers; second, Council Member Potter.
Motion carried in a 5-2 vote.
A motion was made by Council Member Somers, seconded by Council Member Potter, that
the Action Item be approved. The motion carried by the following vote:
Aye: 5- Council Member Anderson, Council Member Brill, Council Member Potter, Council
Member Somers and Mayor Colbert
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Nay: 2- Council Member Patel and Council Member Springsteen
6. Regular Business
B. 22-3091 Approve Spending Increase to Hoar Construction for Police Station Construction
Mayor Colbert called on Marion Serfass, Director, Finance, to present the Item for
consideration.
It was moved to approve an increase in appropriation to Hoar construction of
$249,310.
Motion, Council Member Patel; second, Council Member Springsteen.
Motion passed unanimously.
Council noted for the record that the Item was discussed previously in Closed
Session.
A motion was made by Council Member Patel, seconded by Council Member Springsteen,
that the Action Item be approved. The motion carried by the following vote:
Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member
Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert
C. 22-3092 Increase Spending for Downey and Scott, Project Management For The Police
Station
Mayor Colbert recognized Marion Serfass, Director, Finance to present the Item for
consideration.
It was moved to approve the appropriation to Downey and Scott for $48,817
Motion, Council Member Patel; second, Council Member Springsteen.
Motion passed unanimously.
Council noted for the record that the Item was discussed previously in Closed
Session.
A motion was made by Council Member Patel, seconded by Council Member Springsteen,
that the Action Item be approved. The motion carried by the following vote:
Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member
Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert
7. Meeting Adjournment
Mayor Colbert called for a motion to adjourn.
Motion, Council Member Springsteen; second, Council Member Patel.
Meeting adjourned at 10:45 PM.
7. Meeting Adjournment
Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member
Potter, Council Member Somers, Council Member Springsteen and Mayor Colbert
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THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT
STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES
ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304,
OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED.
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Agenda
Town of Vienna Charles A. Robinson Jr. Town
Hall
127 Center Street South
Vienna VA, 22180
Meeting Agenda
Town Council Meeting
Monday, May 2, 2022 8:00 PM Charles A. Robinson, Jr. Town Hall, 127 Center
Street, South
Invocation:Kelly Yazdani, Baha'i Community
Pledge of Allegiance to the Flag of the United States of America
1. Roll Call
2. Acceptance of the Minutes: None
3. Receipt of petitions and communications from the Public that are not on the Agenda.
(Limited to 3 minutes per issue and no formal action can be taken this evening)
4. Reports/Presentations
A. 22-3101 Proclamation for National Stroke Month
B. 22-2963 Robinson Sidewalks Update
Attachments: ROBINSON TRUST SIDEWALK PROGRAM-May 2,2022 Update
A. Report and Inquiries of Council Members
B. Report of the Town Manager
C. Report of the Mayor
D. Proposals for Additional Items to the Agenda
E. Closed Session - No report
5. Public Hearings
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Town Council Meeting Meeting Agenda May 2, 2022
A. 22-3087 Public hearing to consider Design Contract for Kingsley Road SW Sidewalk
..Body
EXPLANATION AND SUMMARY:
This project will add sidewalk along Kingsley Road from 124 to 106 Kingsley Road
SW.
This project is fully funded (design and construction) by VDOT - CMAQ/Urban
Funds.
The Town’s share of the costs is minimal at 2%.
In 2012, the Vienna Town Council authorized a design contract for new sidewalk
along Kingsley Road SW. This project is an element of the “Walk to Vienna Metro
Initiative” which closes missing links in the Town’s pedestrian and bicycle network
and helps residents to walk or ride a bicycle to the Vienna Metro Station. The design
was initiated in 2012, but due to a funding shortage, the project was placed on hold.
The Town recently acquired VDOT funds to update the design to current standards,
finalize the design plans, and construct the new sidewalk. The Town has recently
finalized a scope/fee with its on-call design consultant WRA and is seeking Council
approval for the design contract.
The new sidewalk will run from 124 to 106 Kingsley Road SW and so the sidewalk
will be constructed along the frontage of 124, 122, 120, 118, 114, 112, 110, 108,
and 106 Kingsley Road. The scope of the project has been reduced from the 2012
plans.
Award is recommended to be made in the amount of $107,421.80 to:
Whitman, Requardt, & Associates, LLP (WRA) under RFP 17-02
3701 Pender Drive, Suite 450
Fairfax, VA 22030
Staff requests approval of expenditure for the contract amount: $107,421.80 plus a
20% contingency ($21,484.36), total = $128,910. The 20% contingency will allow
additional flexibility to adjust and tailor the design along each property as needed.
Departmental Recommendation: Recommend award of the construction
contract.
Finance Recommendation: Recommend award of contract
Purchasing Recommendation: Recommend award of contract
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Town Council Meeting Meeting Agenda May 2, 2022
Town Attorney Recommendation: The Town Council may conduct a public
hearing to receive public input on the proposed Kingsley Road sidewalk project in its
discretion.
Town Manager's Recommendation: I recommend the Town Council award
the contract for the design of the Kingsley Sidewalk Project to Whitman, Requardt &
Associates, LLP, as presented.
Cost and Financing: $128,910
Account Number: 422KGSW033 - S/W to Metrorail via Kingsley Rd
300-000-0000-39445-48801 - Kingsley Rd S/W A&E
SERVICES
Decision Needed by This date: May 02, 2022
PROPOSED/SUGGESTED MOTION
Attachments: 1. 22-3087 - Regulatory Requirements for Agenda Items Rev 032322
2. Final Excuted PAroject Agreement for ViennaTown-UPC106963
3. WRA Kingsley Sidewalk Design Services Scope and Fee 03-17-2022
4. Notice of Public Hearing - Kingsley Road SW Sidewalk
Comprehensive Plan Sidewalks and Proposed Transportation Improvements
Kingsley Road SW sidewalk mailing labels
6. Regular Business
B. 22-3091 Approve Spending Increase to Hoar Construction for Police Station Construction
Attachments: 1. Police Station Reconstruction Expenditures - 07-01-2018 to 04-08-2022
2.Downey Estimate 4-8-22
3. Regulatory Requirements for Agenda Items- Regular procurement over $30,000
C. 22-3092 Increase Spending for Downey and Scott, Project Management For The Police
Station
Attachments: 1. DS Memo - Potential Change Order - Construction Services Extension 040822
2. Regulatory Requirements for Agenda Items- Regular procurement over $30,000
7. Meeting Adjournment
Page 3 Printed on 5/2/2022
Town Council Meeting Meeting Agenda May 2, 2022
THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT
STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH
DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT.
PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED.
Page 4 Printed on 5/2/2022
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