Town Council Meeting

Town of Vienna Charles A. Robinson Jr. Town Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, January 9, 2023 8:00 PM Vienna Police Station Community Room, 215 Center Street, South Invocation: Reverend Johnny Kurcina, Christ Church Vienna Mayor Colbert called on Reverend Johnny Kurcina, Christ Church Vienna to provide the evening’s invocation. Pledge of Allegiance to the Flag of the United States of America Present: 7- Council Member Chuck Anderson, Council Member Ray Brill Jr., Council Member Nisha Patel, Council Member Steve Potter, Council Member Ed Somers, Council Member Howard J. Springsteen and Council Member Linda Colbert 1. Roll Call 2. Acceptance of the Minutes: A. 23-3560 Acceptance of the Joint Conference Session Minutes of November 29, 2022, the Regular Council Meeting of December 5, 2022 and the Conference Session Minutes of December 12, 2022 The Joint Conference Session Minutes of November 29, 2022, the Regular Council Meeting of December 5, 2022 and the Conference Session Minutes of December 12, 2022 were approved with revisions. A motion was made that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Council Member Colbert 3. Receipt of petitions and communications from the Public that are not on the Agenda. (Limited to 3 minutes per issue and no formal action can be taken this evening) Mayor Colbert called for comments from the public, of which there were none. 4. Reports/Presentations A. Report and Inquiries of Council Members Mayor Colbert called for comments from Council. Council Member Potter noted that an ordinance was passed at the August 31, 2020 Town Council meeting limiting Town Council meetings to two hours. He requested that going forward Council consistently implement this motion. Council Member Brill indicated that today is National Police Appreciation Day. He extended his appreciation to Chief Jim Morris and all members of the Vienna Police Town of Vienna Page 1 Printed on 1/31/2023 Town Council Meeting Meeting Minutes January 9, 2023 Force. Council Member Patel stated that she sent an email to the Board of Supervisors regarding the need for additional street lights in the Town, with a copy to Acting Director Christine Horner, Department of Public Works. Follow up is requested. She also noted National Police Appreciation Day. Council Member Anderson pointed out that a number of the decorative street light holiday snowflakes were not lit. As this décor is removed for storage, it would be advised to check each for defect while they are still under warranty. He also commented on the improvements to the W&OD Trail through the City of Falls Church. Although Vienna is on the list for these same improvements, he urged the Department of Public Works to push for expediting this project. Finally, he requested that, as Council undertakes a review of Article 2 of the Town Code, a Council field trip to Maple Avenue would be useful for decision making purposes. B. Report of the Town Manager Mayor Colbert recognized Town Manager Payton who in turn introduced Christine Horner, Acting Director, Public Works to report on the elevator work at Town Hall. Work is on schedule, however, it is requested that the February 6, 2023 Town Council meeting be held in the Community Room of the Police Station to allow for final inspection of the elevator and all attendant work. Town Manager Payton also reminded Council that the Virginia Municipal League Local Government Day will be held January 19, 2023 in Richmond, VA. C. Report of the Mayor Mayor Colbert wished everyone a Happy New Year. D. Proposals for Additional Items to the Agenda There were no proposals for additional items to the agenda E. Closed Session Report It was moved that the members of the Vienna Town Council be polled to affirm that a Closed Session was held on January 9, 2023 in accordance with Virginia Code, for discussion or consideration of personnel matters, specifically the interviewing of individuals for consideration of appointment and/or reappointment to Town Boards and Commissions. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. And it was further moved that the Closed Session be continued to Monday January 30, 2023 at 7:00 PM in accordance with Virginia Code, Section 2.2-3711.A.(1), for discussion or consideration of personnel matters, specifically the interviewing of individuals for consideration of appointment and/or reappointment to Town Boards and Commissions. Motion, Council Member Somers; second, Council Member Patel. Motion carried unanimously. It was moved that J. Leonard Ignatowski be reappointed to the Transportation and Town of Vienna Page 2 Printed on 1/31/2023 Town Council Meeting Meeting Minutes January 9, 2023 Safety Commission for a two-year term. Said term shall be effective January 31, 2023 and expire January 31, 2025. Motion, Council Member Somers; second, Council Member Patel. Motion carried unanimously. A motion was made by Council Member Ed Somers, seconded by Council Member Nisha Patel, that this was approve. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Council Member Colbert 5. Regular Business Mayor Colbert recognized Town Attorney, Steve Briglia who noted that the Legislative Agenda Items ranking document will be resubmitted to Council. The original ranking document design appeared to leave off the 16th item for consideration. D. 22-3555 Request approval to award IFB 23-11 construction contract to Stonebridge Civil LLC for the Park Street NE sidewalk construction Mayor Colbert recognized Christine Horner, Acting Director, Public Works, to present the Item for consideration. In response to Council, Acting Director Horner agreed to provide a count of trees removed to accommodate the project. A motion was made to award IFB 23-11 construction contract to Stonebridge Civil LLC for the Park Street NE sidewalk construction. Motion, Council Member Springsteen; second, Council Member, Patel. Motion carried unanimously. A motion was made by Council Member Springsteen, seconded by Council Member Patel, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Council Member Colbert A. 22-3551 Award Town Hall Space Study to PMA Architecture Mayor Colbert called on Marion Serfass, Director, Finance to present the Item for consideration. Katie Stodghill and Cara Adams of PMA Architecture presented a brief overview of the project concept. Comments by Council included the following: • Requested assurance that there were no expectations by PMA Architecture of consideration to build additional space; • Appreciate consideration of personnel safety. A motion was made to award the Town Hall space study to PMA Architects in the amount of $84,900. Motion, Council Member Springsteen; second, Council Member Potter. Motion carried unanimously. Town of Vienna Page 3 Printed on 1/31/2023 Town Council Meeting Meeting Minutes January 9, 2023 A motion was made by Council Member Springsteen, seconded by Council Member Potter, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Council Member Colbert B. Proposal to Increase Mayor and Council Salaries Effective Jan. 1, 2024 Mayor Colbert again called on Marion Serfass, Director, Finance to present the Item for discussion. A motion was made to increase the Mayor’s and Councils’ annual salaries by 50%; $11,250 for the Mayor and $7,500 for Council, to be effective January 1, 2024. Motion, Council Member Somers; second, Mayor Colbert. Motion passed in a 4 - 3 vote. Town Council Briglia recommended signing of a prepared resolution to be included in the Town records. A motion was made by Council Member Somers, seconded by Council Member Colbert, that the Action Item be approved. The motion carried by the following vote: Aye: 4- Council Member Anderson, Council Member Potter, Council Member Somers and Council Member Colbert Nay: 3- Council Member Brill, Council Member Patel and Council Member Springsteen C. 23-3565 Motion to Adopt Top Four Council Priorities Mayor Colbert called on Council Member Brill to present the Item. It was moved that the Vienna Town Council adopt its four top priorities for 2023. The purpose of this measure is to provide Council and staff with guidance on what is of greatest importance for the upcoming year. It does not mean that other initiatives suggested by individual council members or staff are unimportant, or will not be addressed in 2023. In particular, the Council affirms its commitment to continued timely and efficient performance of ongoing town government operations, completion of the annual budgeting process, and dealing with time-sensitive critical issues as they arise. The town manager and staff shall propose and set agendas consistent with these priorities. Moreover, as priorities are addressed, the Council intends to replace them with other priorities. It was further moved that the council adopt the following items as its top four priorities for 2023: • Complete Code Create (redrafting and enactment of new ordinances covering current Chapters 17 and 18 of the Town Code); • Complete the Parks Master Plan including options/uses for the former Baptist Church property; • Ways to protect and increase the Town's tree canopy; and • Review and revise our current noise ordinance. Motion, Council Member Brill; second, Council Member Anderson. Discussion comments included the following: Town of Vienna Page 4 Printed on 1/31/2023 Town Council Meeting Meeting Minutes January 9, 2023 • Concern that public was not asked for comment; • Suggest adopting the one priority that received consensus from Council; • Priorities provide direction for all concerned; • Must have more than one priority in order to effectively create alignment. Council Member Patel offered the following amendment: It was moved to postpone a vote on adoption of priorities until after a Public Hearing is held. Following a brief discussion, the amendment was changed to a motion. Second, Council Member Somers. Motion failed in a 2-5 vote. An amendment to the original motion was offered by Council Member Somers as follows: It was moved to adopt completion of Code Create as the top priority for the 2023 Calendar. Second, Council Member Patel. Amendment failed in a 3-4 vote. Original motion passed in a 4-3 vote. A motion was made by Council Member Brill, seconded by Council Member Anderson, that the Action Item be approved. The motion carried by the following vote: Aye: 4- Council Member Anderson, Council Member Brill, Council Member Potter and Council Member Springsteen Nay: 3- Council Member Patel, Council Member Somers and Council Member Colbert 6. Meeting Adjournment Mayor Colbert called for a motion to adjourn the Town Council meeting at 9:30 PM. Motion, Council Member Patel; second, Council Member Colbert. 6. Meeting Adjournment Aye: 7- Council Member Anderson, Council Member Brill, Council Member Patel, Council Member Potter, Council Member Somers, Council Member Springsteen and Council Member Colbert THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Town of Vienna Page 5 Printed on 1/31/2023