Town Council Meeting

Town of Vienna Charles A. Robinson Jr. Town Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, March 18, 2024 7:30 PM Charles Robinson Jr. Town Hall, 127 Center St. S Invocation: Councilmember Ray Brill Mayor Colbert called on Council Member Ray Brill to provide the evening’s invocation. Pledge of Allegiance to the Flag of the United States of America 1. Roll Call Present: 6- Sandra Allen, Roy Baldwin, Ray Brill Jr., Jessica Ramakis, Howard J. Springsteen and Linda Colbert Absent: 1- Chuck Anderson 2. Acceptance of the Minutes: A. 24-4345 Acceptance of the Regular Council Meeting Minutes of February 26, 2024 And March 4, 2024. The Regular Council Meeting minutes of February 26, 2024 and March 4, 2024 were accepted with corrections. 3. Receipt of petitions and communications from the Public that are not on the Agenda. (Limited to 3 minutes per issue and no formal action can be taken this evening) Mayor Colbert opened the floor for comments from the public. Alain Chaboud, 105 Kingsley Rd., SE Thank you for allowing me to speak this evening. My topic is the sidewalk planned for the south side of the 100 block of Kingsley Rd., SE. Two weeks ago some of my neighbors spoke after several of us had attended the sidewalk meeting. The block from Desale to Park has eleven homes and a daycare center next to Park St with a new home on the Desale side. The other nine residents unanimously submitted a petition asking that the sidewalk on our side of the block be constructed in a manner similar to what is planned for the next block (Desale to Cottage). On that block the plan is to construct the sidewalk on the street rather than the town easement. We think doing the same thing on our block makes sense. It has several advantages: 1) Uniformity of the streets; 2) Help to slow traffic. It’s a long block with a wide street. People drive quickly, particularly going West; 3) It would help to avoid the need for retaining walls on two or three properties; 4) Avoid tree removal and moving of sprinkler systems. Generally, we think it would make the street look a lot nicer than adding six feet of concrete to a street that’s really pretty already. We understand that there will be no parking on that side of the street. So please make your constituents happy, which I’m sure is your goal. Thank you. Town of Vienna Page 1 Printed on 4/16/2024 Town Council Meeting Meeting Minutes March 18, 2024 Sam Adcock, 113 Kingsley Rd., SE I’m here to speak on the same subject. I would distinguish perhaps my position and my plea to the Council that is a little different. I don’t think that we need sidewalk as we have a perfectly functioning sidewalk on the other side of the street. We have no one with small children who don’t have the maturity to cross the street. I don’t understand why we are going to spend the money, time and effort, given the risks that it will be producing. I did attend the briefing by your staff of a hydrology study having been performed but there are a number of us that have property that falls in some significant degree down from the street level to the house level. I have spent quite abit of money in my backyard trying to manage water that just runs down my driveway. Others have an even larger problem. We did sign the petition, but we did so because it’s a better alternative than putting the sidewalk where your staff have been exploring. I am concerned that if we do have flooding, you won’t be around to help us solve that problem; it will be on us to deal with and all the costs that go along with it. Over and above landscaping, over and above irrigation systems (and some of us have nontraditional driveways with pavers), I don’t think that in the end of the day, we have a safety concern. I don’t see it. It’s a bit counterintuitive, I grant you, but at the end of the day, there is a pot of money that is chasing a problem that doesn’t exist. We have nine residents and I don’t believe any are pounding the table saying “Let’s do this”. You can walk that street; all you have to do is cross it. If you want to address any perceived safety issue, put in speed bumps, slow traffic down, if you are concerned about it. I’m not aware if any public safety hazard, or any study that would indicate this. My ask for you is to please, I know you haven’t done it yet for any proposed sidewalk projects – not once has this Council said no. This ought to be the first. Lee Giovanniello, 317 Broadleaf Dr., NE I would like to share with Council the service received from Leslie Herman, Director, Parks and Recreation and Jeremy Edwards, Parks Maintenance Supervisor. Even after receiving a yes for Northside Park [clean up], I hadn’t left the room before Director Herman came and sat beside me to begin strategizing how to proceed. Mr. Edwards, to his credit, got in touch and set aside time to meet at Northside and Beulah Rd. We started at Beulah Rd and far exceeded the time allotted. We stayed anyway. We set another day to go to Northside. All in all, Mr. Edwards gave me at least five hours to walk through those parks and talk about the condition of those parks and to create a strategy for moving forward. So, thank you. While I was at Northside Park I noticed that one of the invasives has exploded. It is known as Lesser Celadine. This invasive is all over Fairfax County and can only be treated with an herbicide (which is already being done in many places). I was on a project in Great Falls last year where this is being done. I was told there’s no money in the budget for spraying, so I just wanted to ask you to take a second look and try to find the money. This invasive decimates all emerging plants, so basically you end up with bare land. 4. Reports/Presentations A. 24-4316 7:45 p.m. - 8:15 p.m. - Presentation on Water and Sewer Rate Study Results Town Manager Payton called on Marion Serfass, Director, Finance, to introduce the speaker, Daryl Parker, Principal Consultant, Willdan Financial Services. Given the importance of maintaining a fiscally solvent water and sewer system, the Town has been engaging an expert consultant since 2018 to review water and sewer rates and cost and revenue structure to make recommendations on future rate Town of Vienna Page 2 Printed on 4/16/2024 Town Council Meeting Meeting Minutes March 18, 2024 increases. The goal is to retain an adequate cash balance in the fund and to maintain our triple-A rated bond debt. The formal rate study was started last fiscal year and updated over the fall and winter with actual FY 2022-23 data, forecasted FY 2023-24 data and budgeted FY 2024-25 data. Results indicated the potential need for rate increases over the next five years. Comparatively, Vienna rates fall on the high side for the area, prior to any yearly rate adjustments for neighboring jurisdictions. Comments from Council included the following: • Fairfax County Water has no incentive to reduce rates to Vienna; Not likely to take action unless directed to do so by the Board of Supervisors; • Have assumed price increases across the board, to include treatment costs; • Proposed rates assures that Vienna is keeping the fund financially stable so the Town is able to replace infrastructure at the rate necessary; Will help to keep the Town system rating above “fair”; • Quality with regard to water service and delivery references safe water, absence of water main breaks, no service disruptions, and adequate service response time; • Customer data for the report was received from Staff; Historical data was included but no outside studies were incorporated into this report; A 2018 internal study addressed capital improvements to develop a replacement plan that would assure no water lines were over a designated age; • Rate increases would be subject to annual review prior to any increases taking effect; • Current economic climate necessitates that jurisdictions are reassessing projections more often that the traditional 3-5 years in order to stay on top of rapid changes in the market economy. A. Report and Inquiries of Council Members Mayor Colbert opened the floor for Council comments. Council Member Springsteen commented that the Volunteer Fire Department ceremony for introduction of the new fire engine into service is scheduled for Wednesday, March 20, 2024. He also noted that the County has proposed reducing all school crossing guards in Vienna as of September 1, 2024. No school will have crossing guards due to finances. The local police are not staffed to cover this and the schools are not responsible; it is the responsibility of the County of Fairfax to provide this service. Mayor Colbert has reached out to Supervisor Alcorn. B. Report of the Town Manager Town Manager Payton called on Brad Baer, Director, Public Works, to address questions raised by residents. Director Baer reported that regarding the Kingsley Rd. sidewalk project, Staff is investigating the proposal by residents to place the sidewalk into the street, and will have an update next week on potential costs and sources of funding. Staff will survey all residents of Kingsley Rd., NE but will need the cost information in order to provide all options. Town Manager Payton also noted corrections on the calendar. At the Saturday, March 16, 2024 budget work session at least one Council member requested a reranking of the new initiatives. In fairness to the process, all directors will be allowed to present their new initiatives a second time. Council were asked to submit their desire for a session to hear these presentations to the Town Manager Town of Vienna Page 3 Printed on 4/16/2024 Town Council Meeting Meeting Minutes March 18, 2024 by Close of Business on March 20, 2024. Additionally, he stressed that any request by a single Council Member to add to the proposed budget must be approved by the full Council. C. Report of the Mayor Mayor Colbert noted that a ribbon cutting for the new Freeman Store pedestrian bridge will be March 23, 2024 at 10:00 AM. Applications for the Mayor’s Volunteer Awards are open with a deadline of April 1, 2024. The ceremony is scheduled for April 16, 2024 at the Fire Station. The Mayor’s Fitness Challenge is underway. Mayor Colbert urges everyone to join. A meeting with Supervisor Alcorn to discuss the elimination of school crossing guards is scheduled for Wednesday, March 20, 2024 at 7:00 PM in Patrick Henry Library. D. Proposals for Additional Items to the Agenda E. Closed Session Report A. 24-4347 Closed Session Report It was moved that the members of the Vienna Town Council be polled to affirm that a Closed Session was held on March 18, 2024 at 6:30 PM in accordance with Virginia Code, Section 2.2-3711, a(1), for discussion or consideration of personnel matters, specifically the interviewing of individuals for consideration of appointment and/or reappointment to Town Boards and Commissions. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. And it was further moved that the Closed Session be continued to Monday April 8, 2024 at 6:30 PM in accordance with Virginia Code, Section 2.2-3711, a(1) for discussion or consideration of personnel matters, specifically the interviewing of individuals for consideration of appointment and/or reappointment to Town Boards and Commissions. Motion, Council Member Ramakis; second, Council Member Baldwin. Motion carried unanimously. Absent, Council Member Anderson. A. 24-4347 Closed Session Report Aye: 6- Allen, Baldwin, Brill, Ramakis, Springsteen and Colbert Absent: 1- Anderson 5. Public Hearings A. 24-4314 8:30 p.m. - 10:30 p.m. - Public Hearing on the Necessity for Public Improvements Within the Windover Heights Historic District Adjacent to and/or on the property 288 Windover Avenue NW Town of Vienna Page 4 Printed on 4/16/2024 Town Council Meeting Meeting Minutes March 18, 2024 Mayor Colbert called the public hearing to order at 8:30 PM. All Council were present. Mayor Colbert noted for the record that numerous resident emails have been received on the matter under consideration. She called on David Levy, Director, Planning and Zoning to present the Item. He summarized that the issue is essentially one of competing Town values; the preservation of the character of Windover Heights Historic District versus the Town requirements for infrastructure, flood control; and pedestrian safety. Town Attorney Briglia noted that a public hearing is required for this decision as it involves a designated historic district. A motion was made to include in the minutes all the resident emails received on this matter. Motion, Council Member Springsteen; second, Council Member Baldwin. Motion carried unanimously. Absent Council Member Anderson. Mayor Colbert opened the floor for speakers from the public. Patrick Ohlhorst, 305 Roosevelt Ct., NE Good Evening. I am the owner operator of Cloud Nine Homes located at 340 Mill St., NE. Tonight I stand in front of you as a consultant representative for Michael and Mary Parks, applicant and owners of 288 Windover Avenue NW. I’d like to thank the member of the Windover Heights Historic District Review Board, members of the Vienna Town Council and members of the Town Staff- all of whom have spent dozens of hours on this unique application. Tonight we are talking about 288 Windover Avenue. I know that a conversation has been started and issues have been identified that may take some time to work out together related to the Windover Heights Historic District and its long term preservation goals. Along those lines I would like to thank the large number of Vienna residents who have taken their time to engage in this topic and make their opinions heard. Aside from the approximate 50 emails and letters sent in from residents and their attendance at the official Town meeting, I know that the hours they have spent on this topic are probably in the hundreds. Rather than talk about what has happened in previous meetings, I thought I might jump to the summary opinion and the ask of this applicant and I. We believe that the overwhelming will of the local residents have been heard in previous meeting and it’s clear that there is no desire for tree removal and installation of curb, gutter and sidewalk or wider streets now or in the future, if it requires changing the character and feel, or the historic fabric of the streets throughout the historic district. The applicant and I support the unanimous recommendation issued by the Windover Heights Historic District Review Board on 2/12/ 2024, after three meetings of meaningful discussion on the topic (two of which included public hearings). In keeping with this topic, the applicant and I are in support of the closest option provided by the Town Staff memo for tonight’s meeting – that being Option 3. We really have no edits. We are in favor or Part “a” of Option 3, which states that the applicant must provide six feet of property for two reasons: 1) there is a little bit of road that crosses over the owner’s property. We believe that dedication is important in order to make that road a part of the Town; 2) Tree preservation to maintain the historic tree scape of Windover, not for the widening of the road in the future. I’d also add that I very much enjoy the site engineer associated with all my projects in the Town (a total of over 70 projects). His name is Davis Chau, GeoEnv Engineers & Consultants LLC. I asked him to be here this evening and he is available to answer any question you might have. Thank you. Town of Vienna Page 5 Printed on 4/16/2024 Town Council Meeting Meeting Minutes March 18, 2024 John Palmer, 303 Salsbury Ln., NW I live in the Windover Heights Historic District and I’m here to say that I am fully in support of the will of the people not to change the character of Windover Heights. It was one of the features that attracted my family to this town eighteen month ago moving from Texas. The charm and beauty of that area is overwhelming. I’d also like to add that sidewalks were put in on Salisbury Lane when my house was constructed. The unintended consequence, as a resident, is that nearby businesses decide to park on the street because it is wider and there are sidewalks. So that’s been a negative impact and I can absolutely see others. Thank you for listening and I look forward to your decision. Naomi Hutchens, 311 Windover Ave., NW I’ve actually been very fortunate to win some volunteer of the year awards for supporting a number of things in the Town of Vienna. I believe, Madam Mayor just said something unintentionally that sparked my interest. I wrote an email, but [would like to reiterate that] everybody who lives in the historic district should be winning an award for volunteer of the year. We put in countless hours and untold dollars into our homes to be beautifully manicured for a very special day that happens in April – Walk on the Hill. There’s a reason why Walk on the Hill exists and there’s a reason why thousands of people come out; we as a collective neighborhood do this, we love it. We’re not paid, we’ve not been asked. So when we ask the Council to listen to what we would like and the aesthetic that we would like, I would hope that you would listen. Not because it’s a pay to play situation but because we live in a community and we are very community minded. I’ve been here since 2011 and I’ve seen a transition. I used to be the young person in the neighborhood, now I’m not. It’s wonderful to see the young families coming in. We’re now doing Halloween – a straight party for our neighbors, and there’s a reason that exists on Windover. So I’d like to see it stay the same as it is. We don’t usually ask for things, but as a collective, we’re asking, so please heed [our voice]. Young Ho Chang, 222 Lovers Lane, NW I sent an email, but have a couple items to add. For the record, I support the Windover Heights Board of Review unanimous decision and recommendation to not include curb and gutter, sidewalk, and changing the width of the current road as related to the approval of 288 Windover Ave. My wife and I walk along Lovers Lane, Short St. and Windover frequently and we feel very safe. I also see plenty of other folks enjoying strolls along the street. One thing is that people who drive these streets know that there are pedestrians. We make eye contact and are much more attentive and drivers are more careful as they drive along the road. Our fear is that if any of the building options are realized, the speed will increase because drivers will feel the road can handle higher speeds. Traffic Engineers know that drivers will drive at the speed where they feel comfortable. Positive delineation such as curb and gutter will provide a false sense of separation from pedestrians and vehicle speed will increase. You might also see an increase in traffic volume from cut through traffic, as people try to avoid Maple Avenue. What you will then get is a need for traffic calming devices and police enforcement. It will be very difficult to undo the decision once you go down this path. Furthermore, we strongly support carving out the entire Windover District from the Town’s sidewalk requirements so we don’t have to do this over and over again. I do want to point out one area where we disagree with the Windover Heights Board of Review recommendation. There was a recommendation to consider one-way traffic under the guise of traffic calming. I believe it was added without a clear understanding of the problem it was trying to solve. As a traffic engineering professional for 37 years, I believe a one-way traffic Town of Vienna Page 6 Printed on 4/16/2024 Town Council Meeting Meeting Minutes March 18, 2024 operation would actually increase speed along our neighborhood and, even more problematically, create a safety hazard from confusion of a one-way operation on a street system that is not suited for such. Thank you. Carol Layer, 317 Windover Ave., NW I’ve been a 30 year Vienna resident and homeowner. I wrote an email but have a few more thoughts I’d like to share. I wish to address four specific requests: 1) I ask that you support the Windover Height Historic District Board of Review recommendations as relates to the property at 288 Windover Ave., NW as is documented in the 2/12/2024 memo to the Vienna Town Council; 2) I ask that in an upcoming meeting Council consider the Board’s recommendation regarding establishment of a tree restoration program along Windover Ave. to preserve the historic image of the street once known as Cedar Lane; 3) I urge Council to timely consider at a future meeting a reduction in the speed limit in the Windover Heights Historic District. The residents have petitioned for this change years ago and we know that other local jurisdictions have accomplished this. If there is an interest in making Vienna a safer and more walkable community a reduced speed limit would recommend a responsible approach that would respect the integrity of the existing community; 4) Finally, I ask that in the near future Council consider amending the Town Code that addresses public improvement in the Windover Heights Historic District, so that the District is recognized as the distinct historic area that it is and so that these same issues need not be revisited every time a property is considered for redevelopment. To that end please remover the existing Code language referencing current VDOT standards around road width, curb and gutter and sidewalk as it relates to the Historic District. Michael Parks - Applicant I don’t yet live at 288 Windover Ave., NW but hope to by Memorial Day 2025. I’d like to echo some of Patrick’s thank yous to everyone, including all the neighbors who have come forth. My wife, my kids and I are excited to hopefully begin building on the property. I believe I mentioned once before that we didn’t buy the property because we are history buffs, but through the process we’ve learned a lot about government procedure and all the important steps. We’ve also caught the bug and passion for the Historic District. Just recently we’ve been talking about things that we need and suggested language that you have been considering. Mostly this has been driven by my neighbors to bring back documents that they’ve reviewed and brought forward that addresses how to preserve and protect this special little slice in the Windover Heights District. I just wanted to introduce myself to everyone and to share the excitement but also, at the same time, just to say that I don’t believe we had a true comprehension of just how special this district/neighborhood is. So we are completely bought in to help preserve this, to beautify and keep this neighborhood special. Thank you. Terry Bachmann, 325 West St., NW I know you’ve worked very hard on this so I hope I’m not too presumptuous to be thinking ahead. I would encourage and appreciate, during your discussion, to be commenting on the question about how we address this comprehensively for the District in the future. I am a strong believer that one of the places where we need to focus is how the Windover Heights area is addressed in the Comprehensive Plan. If you are willing to make a comment affirmatively that you would like to see some of the language in the Comprehensive Plan address Windover Heights specifically to clarify some of these issues, I would appreciate hearing this. I also note that the Town of Vienna Page 7 Printed on 4/16/2024 Town Council Meeting Meeting Minutes March 18, 2024 Pedestrian Master Plan from 2017 had a recommendation to be incorporated “as is” into the Comprehensive Plan, as it is redeveloped. That won’t work if it is aspirational to have sidewalks everywhere in the Town of Vienna. So that will need to be adjusted to address Windover Heights if we’re going to make that work. I’d also note that even at the lovely pizza lunch that you had with the other Chairs of the Commissions, the Chair of the Pedestrian Advisory Committee saidnto me that she can see how sidewalks don’t make sense in the Windover Heights District. I think we need to coordinate this so we can address that we have a precedent so as not to have an exhaustive process each time. Thank you. Maxim Aronin, 315 Windover Ave., NW My family and I have lived here for about three years now and we specifically moved here because of how much we loved the historic district. We have three young children and I know there is a lot of discussion about safety. That was one of the things that came to our minds when we first moved. It seemed odd – where were the kids supposed to walk? But what we saw overtime was how respectful the drivers are. I think of how much charm there is without sidewalks and the history; disturbing that would do a disservice to our Town because of how special the District is. We absolutely support the recommendation of the Windover Heights Review Board and we hope that this body adopts the recommendation from the Board that is supposed to look out for the beauty of the District. Thank you. With no further comments from the public Mayor Colbert called for a motion to close the Public Hearing. Motion, Council Member Springsteen; second, Council Member Baldwin. Motion passed unanimously. Absent: Council Member Anderson. Mayor Colbert opened the floor for Council discussion. Comments are summarized as follows: • Should follow recommendation of Windover Heights Board of Review; • Applicant committed to establish fund for future stormwater management or improvements at the discretion of the Town; • Recognize that original historic part of Town will be preserved and not subdivided by the new owner; • Recognize contribution of resident support for this area, the owners and the developer; • Support Option 3 because Windover Heights District is officially designated historic district and can’t have added curb, gutter and sidewalk; • Recommend developers offer five feet for planting of cedar trees; • Recommend consideration of Paul Layer professional opinion regarding “swale”; Mr. Layer respected member of Board of Architectural Review; Advise following Layer opinion regarding stormwater runoff on Lovers Lane through additional grading of the ditch; • Support escrow of $30,000 for planting of cedar trees and stormwater management; • Of the 83 trees on property, 7.2% are classified as good, 20% are classified as poor; remainder are classified as fair; Challenge new homeowner to change these numbers; • Existing road is not centered in right of way – portion of road lies on owners’ property; dedicated six feet of land is to move all finished roadway into right-of-way so it can be maintained properly by the Town; No remaining right of way for planting trees; • Owners’ committed to construction of “swale”. Town of Vienna Page 8 Printed on 4/16/2024 Town Council Meeting Meeting Minutes March 18, 2024 Director Levy offered a correction to the motion to add the language “and improve” water quality. A corrected motion was made that public improvements are not needed at 288 Windover Ave., NW, as part of redevelopment, as long as the applicant meets the following conditions as part of the redevelopment project: a. The applicant will dedicate six feet [or other width of Town Council’s choice] on Windover Avenue, NW. b. The applicant must provide and plant, in consultation with the Town’s arborist, a species of cedar tree along Windover Avenue, NW, and additional street frontages where appropriate, to provide infill plantings of the historic cedar trees lining the corridors. c. The applicant will, in collaboration with Department of Public Works, construct a swale/ditch along Lovers Lane, NW, and Pleasant, NW, to ensure site water along the south of the property does not cross Lovers Lane, NW, toward other private properties. d. The applicant will reduce stormwater runoff quantity and improve water quality by 20% onsite, which is twice the reduction required by the Town of Vienna for single-lot development and Virginia Department of Environmental Quality (DEQ) standards, with a design approved by the Department of Public Works. Motion, Council Member Springsteen; second, Council Member Baldwin. Applicant Parks sought clarification on the dedication of property. John Jay Sergent, Town Civil Engineer, indicated that this property will be used to correct the road right of way issue discovered by the Town during the process. It does not involve any additional public improvement. Council also recommended that the Town assess the District for potential safety issues and that the Historic District be incorporated into the Comprehensive Plan. Mayor Colbert called for a vote on the Item. Motion carried unanimously. Absent, Council Member Anderson. Mayor Colbert called for a recess at 9:15 PM. Meeting reconvened at 9:20 PM. Attachment 1 provides a series of options for the Town Council to consider. Depending on the desired direction of the Town Council, the following are potential motions that could be made: Option 1: "I move those standard public improvements as applied town wide are needed at 288 Windover Ave., NW, as part of redevelopment" Or Option 2: "I move those public improvements are needed at 288 Windover Ave., NW, as part of redevelopment but are not able to be implemented until a holistic infrastructure plan for Windover Heights is developed. Therefore, the Town requires dedication of right-of-way for future implementation." Or Town of Vienna Page 9 Printed on 4/16/2024 Town Council Meeting Meeting Minutes March 18, 2024 Option 3: "I move that public Improvements are not needed at 288 Windover Ave., NW, as part of redevelopment, as long as the applicant meets the following conditions as part of the redevelopment project: a. The applicant will dedicate six feet [or other width of Town Council's choice] on Windover Avenue, NW. b. The applicant must provide and plant, in consultation with the Town's arborist, a species of cedar tree along Windover Avenue, NW, and additional street frontages where appropriate, to provide infill plantings of the historic cedar trees lining the corridors. c. The applicant will, in collaboration with Department of Public Works, construct a swale/ditch along Lovers Lane, NW, and Pleasant, NW, to ensure site water along the south of the property does not cross Lovers Lane, NW, toward other private properties. d. The applicant will reduce stormwater runoff quantity and improve water quality by 20% onsite, which is twice the reduction required by the Town of Vienna for single-lot development and Virginia Department of Environmental Quality (DEQ) standards, with a design approved by the Department of Public Works. e. {Any other condition(s) as determined by Town Council.} Or Option 4: "I move those public improvements are not needed at 288 Windover Ave., NW, as part of redevelopment." Or Any other option developed by Town Council. Aye: 6- Allen, Baldwin, Brill, Ramakis, Springsteen and Colbert Absent: 1- Anderson 6. 10:30 p.m. - 10:35 p.m. - Consent Agenda A motion was made to remove Item 6E from the Consent Agenda, the Item to be placed on the April 8, 2024 agenda. Motion, Council Member Brill; second, Council Member Springsteen. Motion carried unanimously. Absent, Council Member Anderson. A motion was made to approve the Consent Agenda, Items A-D as presented. Motion, Council Member Springsteen; second, Council Member Ramakis. Motion passed unanimously. Absent, Council Member Anderson. 6. 10:30 p.m. - 10:35 p.m. - Consent Agenda Aye: 6- Allen, Baldwin, Brill, Ramakis, Springsteen and Colbert Absent: 1- Anderson A. 24-4310 Request to Set a Public Hearing for April 8, 2024 regarding the FY2024-25 Operating Budget B. 24-4311 Request to Set a Public Hearing for April 8, 2024 regarding the FY2024-25 Water and Sewer Rates Town of Vienna Page 10 Printed on 4/16/2024 Town Council Meeting Meeting Minutes March 18, 2024 C. 24-4312 Request to Set a Public Hearing for April 29, 2024 regarding the FY2024-25 Real Estate Tax Rate D. 24-4319 Request to Set a Public Hearing for Special Events Meals Taxes Ordinance Change on May 20, 2024 E. 24-4303 Request to Direct the Town Clerk to advertise a Notice of Intent to Adopt Text Amendments Related to Preserving and Enhancing Tree Canopy in Chapters 17, 18 and 27 and creating a new Tree Advocacy Committee to replace the Tree Board. 7. Regular Business A. 24-4309 10:45 p.m. - 11:00 p.m. - Reallocate AARPA and CIP Mayor Colbert called on Marion Serfass, Director, Finance, to present the Item. Director Serfass noted that as the Town is attempting to spend in accordance with all designated deadlines. Slower moving projects slated for ARPA funding will be moved into the CIP and other projects with earlier completion dates will be moved to ARPA. Comments from Council included the following: • Meadow Lane bathrooms will require additional funding of $100,000; • Nutley yard drainage has been repaired; • Moving the projects to AARP will not necessarily free up additional general funds; One project that could have potentially been a carry forward will be removed; • Additional projects will be brought before Council in May; The Economic Development Culinary Project is a new initiative - Vienna has been asked to join the project for a cost of $59,000 (to be spent on Vienna efforts); • Halloween parade fencing for planters will be moved to ARPA; Recommend pushing information, regarding fencing, out to residents as soon as possible. A motion was made to approve the reallocation of CIP and ARPA funds as presented. Motion, Council Member Ramakis; second, Council Member Springsteen. Motion carried unanimously. Absent, Council Member Anderson. "I move to approve the reallocation of CIP and ARPA funds as presented." Or Other action deemed necessary by Council. Aye: 6- Allen, Baldwin, Brill, Ramakis, Springsteen and Colbert Absent: 1- Anderson 8. Meeting Adjournment Mayor Colbert called for a motion to adjourn at 9:50 PM. Motion, Council Member Baldwin; second, Council Member Springsteen. . Town of Vienna Page 11 Printed on 4/16/2024 Town Council Meeting Meeting Minutes March 18, 2024 THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. 6. 10:30 p.m. - 10:35 p.m. - Consent Agenda 6. 10:30 p.m. - 10:35 p.m. - Consent Agenda Aye: 6- Allen, Baldwin, Brill, Ramakis, Springsteen and Colbert Absent: 1- Anderson Town of Vienna Page 12 Printed on 4/16/2024