Board of Trustees

. Village of Walden Board of Trustees Regular Meeting April 2, 2019 Mayor Rumbold called the regular meeting of the Village of Walden Board of Trustees to order at 6:30pm. On roll call the following were: Present: Mayor Sue Rumbold Deputy Mayor Faith Moore Trustees Brian Sebring Larry Kraus John Ramos Dan Svarczkopf Lynn E. Thompson Absent: Also Present: John Revella, Village Manager Marisa Kraus, Village Clerk Kelly A. Kelly, Village Treasurer Dave Donovan, Village Attorney American Legion Request Trustee Sebring made a motion to approve Memorial Day Parade on Monday, May 27 th. Seconded by Deputy Mayor Moore. 6 ayes. 1 abstention (Trustee Ramos). Motion carried. Presentation: Wallkill River Watershed Alliance; the sum and substance of the presentation/question answer is below. Trustee Svarczkopf: What can we do? Jason West: One of the most powerful things you can do is to put into your zoning code, provision for riparian buffers. You put a hundred foot of forests along a stream and it'll filter out almost all the gasoline and pesticides and road salt and everything that washes off the streets, farms in the community, prevents them from getting in the river. Mayor Rumbold: Are these things that would be discussed during that presentation when you come back? Jason West: I think it would be more about what's in the water and what the causes are and how we remediate them. Trustee Ramos: Your redundant processes when you're testing water, besides the DEC and your organization, is it simultaneous? Is it in different locations? Does the DEC allow you to test the water in the areas that they're testing? April 2, 2019 1  . Jason West: DEC and Riverkeeper use slightly different processes to sample. Those are the two major river sampling efforts. Our alliance does sampling on a case by case basis. Like if we see the river turn green, we'll sample it and bring it to a lab and get it analyzed. We're not doing this full sweep of the river. Trustee Ramos: To your best knowledge, grade our Wallkill River from A-F. Jason West: Based on phosphorus and bacteria alone, I'd have to give it a D. Trustee Sebring: I'm interested in the Tin Brook, because I grew up around it and I'm a lifelong resident here. And I'd like to see what you're going to be doing with the Tin Brook. From beginning to end and I know you'll really check into you know the Wallkill. I'd like to see that. Maybe not in my lifetime but in some time, you know clean it up for people to boat like they used to. Mayor Rumbold: We know there are issues with the Wallkill, what do you think, if everybody cooperates, what's the repair time for the river? Is there any timeframe that DEC gives you for restoration? Jason West: They haven't. We were kind of flipping in our organization, because we don't know either. I toss out this is a hundred-year project. New Paltz Supervisor and nutrient specialist says that we can do with 15-20. Mayor Rumbold: We know the number of farms that were in this area once upon a time, do you see an uptick in problems with the river? Because once you stop farming, and a lot of these have been turned into housing developments. In my mind, I'm thinking once the ground is disturbed for a foundation or something else, and you brought those pesticides and the toxins to the floor that run off, have you found that to be more toxic than what the general runoff was from farm land? Jason West: I'm not aware of studies that have looked at that as a side by side comparison. Whenever you disturb polluted soils, you're going to have a problem. Mayor Rumbold: Some people may argue and say, unless everyone in that watershed cooperates, are you putting a Band-Aid on a broken leg? So what difference are we going to make, if we do anything here? If you're not getting the cooperation of a majority of municipalities that are along the river? Jason West: There will always be people who are not interested. I think it's fine to accept that as a reality and to still work to get as many municipalities as are interested. This is a marathon. Not a sprint. So, we really do see this as a long-distance kind of project. Mayor Rumbold: One final thing, I read a lot of statements in the newspaper from our local representatives, that they're really concerned about the environment. They think groups like yours are critical to what's going to happen in our area with the Wallkill River. What I find extraordinary is so many of these statements coming out of Albany from our local representatives and yet the DEC forces municipalities to compete against each other for the funds to take care of one of the major problems that you're talking about, which are our sewer systems and consumer treatment plants that are on the Wallkill. Has your group ever advocated to the state that they need to be proactive with the communities that do have sewage treatment plants in close proximity to the Wallkill and say we're willing to help you revamp this because we really care about the environment? April 2, 2019 2  . Jason West: I completely understand where you're coming from. I spent eight years as Mayor of New Paltz, so we actually had a consent order put on us within 30 days of taking office. So, it did end up being helpful, because at the up'd our ranks in those grant competitions. But you're right. There's an identified need and I don't know the figure off the top of my head, but it's tens of millions of dollars of no need for sewer infrastructure in the Wallkill Valley alone. And the state knows that's a problem. Mayor Rumbold: When Jason gets further information, is it the pleasure the board that we do entertain a presentation that would include more documentation. You could let us know when you would be prepared to give the presentation. Jason West: Of course, we're waiting now for DEC to release the results so our scientists can analyze the data and we just need a couple weeks to put something together, but we're looking at summertime we'll have something. Deputy Mayor Moore: If we wanted to join the alliance, how would we go about it? Jason West: We have a couple of ways to join, municipalities join formally by a vote of the board and we charge $1k dues for municipalities. Or you can join us individual, we're actually discussing at our next meeting discussing what we want our individual dues to be. Probably the standard 20 bucks. 10 bucks for low income students, something like that and then community groups can also join at no cost. So, if you have a local environmental group or something that wants to join our alliance, they are welcome. Public Hearing Local Law 2 of 2019 – Maple St Parking Lot Deputy Mayor Moore made a motion to open Public Hearing Local Law 2 of 2019 – Maple St Parking Lot. Seconded by Trustee Ramos. All ayes. Motion carried. Deputy Mayor Moore made a motion to close Public Hearing Local Law 2 of 2019 – Maple St Parking Lot. Seconded by Trustee Ramos. All ayes. Motion carried. Public Hearing Local Law 3 of 2019 – West Main St loading Zone Deputy Mayor Moore made a motion to open Public Hearing Local Law 3 of 2019 – West Main St Loading Zone. Seconded by Trustee Ramos. All ayes. Motion carried. Deputy Mayor Moore made a motion to close Public Hearing Local Law 3 of 2019 – West Main St Loading Zone. Seconded by Trustee Ramos. All ayes. Motion carried. Public Hearing Local Law 4 of 2019 – Main St Timed Parking Deputy Mayor Moore made a motion to open Public Hearing Local Law 4 of 2019 – Main St Timed Parking. Seconded by Trustee Ramos. All ayes. Motion carried. Deputy Mayor Moore made a motion to close Public Hearing Local Law 4 of 2019 – Main St Timed Parking. Seconded by Trustee Ramos. All ayes. Motion carried. Village Manager’s Report • There's been some movement on the Ulster Ave Project. The contractors are renting space on Main Street starting May 1st. They also moved up the timeline slightly. I do not have exact dates yet but the company representatives, the DOT April 2, 2019 3  . representatives and our engineers that overseeing the project will have space in that office on Main Street for the duration of the project. • The other couple of things that came up. I had a meeting on Monday with the Town Supervisor and some other members of the town, as well as the Rec Coordinator. We talked about a potential park shared service plan. Ironing out details. I believe they're going to present to their board on Thursday, hopefully with some feedback to present to you at our next meeting. We also talked about the Hill Street Bridge and try and get some alternate designs. Something a little less costly so we can try and do something there if we can. • We are wrapping up the CSEA agreement with the representatives. They're trying to get feedback from the CSEA rep, but it's been crickets on their side for some time. PBA as well. Same thing. Deputy Mayor Moore: I have an idea regarding transportation costs for the Hill Street Bridge, so I would like to speak to the Town Supervisor about that prior to this next week. Trustee Ramos: Is there a traffic plan for Ulster Ave? Manager Revella: They will have alternating lanes. One lane open the entire time. Trustee Ramos: Is the traffic plan going to be in the newspaper, on the Website. Manager Revella: We will send a CodeRed. It'll be on the Website, as well as detailed however we can do it. The announcement will be in the Wallkill Valley Times as well. Trustee Ramos: If we can ensure that it's detailed because it's going to be trying times especially with the school buses. Manager Revella: They're aware. We just don't have a date to give them yet. That's the only thing we're waiting on is the start date. Trustee Sebring: Do they plan on having any police presence on Valley Avenue? Manager Revella: They'll keep an eye on it. Trustee Svarczkopf: So, once again, making that road 2 way, make the crossroads, essentially, not useable except for local traffic. That way we could park going down both ways on James. Manager Revella: The only issue with that is the fire trucks wouldn't fit on the side roads if there's cars on both sides. That's why there's only parking on one side now. Approval of March 26, 2019 Minutes Deputy Mayor Moore made a motion to approve the March 26, 2019 Minutes. Seconded by Trustee Ramos. All ayes. Motion carried. Trustee’s Committee Reports Village Offices Liaison – Trustee Svarczkopf Trustee Svarczkopf: Software continuing to switchover. Obviously, the office during budget season is busy. There is a second round to the cyber grant. I guess a lot of people didn't get it. So, we're looking at. possibly putting that in again. The issue is we bought a lot of what was on the April 2, 2019 4  . cyber grant already. We can't apply for what we already own. We're thinking of the safety and security of the building, as we secure the building, we're securing our server. Part of cyber security is physical security. I was wondering if that would be acceptable under their applications. So, I think we need to look at some of the further upgrades we're looking for and maybe some things that would be nice, like public Wi-Fi in the building as opposed to just the library. Manager Revella: Consulted with the grant writer on that, as well. So, hopefully they'll give us feedback. Town of Montgomery & Library Board liaison – Trustee Kraus Trustee Kraus: Library has 2 teen authors coming in. May 4th, will be Collen Venable. She's going to do a writing workshop there. Busy with a lot of kid programs. Expects the room to be completed at the end of April. Planning and Zoning Boards as well as the Building Department Liaison – Trustee Thompson Trustee Thompson: I went to the last Town of Montgomery meeting, a work session, where the condition of the buildings was revealed. There was no public comment allowed, but there will be public comment at this Thursday's meeting. So, if anyone who would like to go to hear what's going on in the town with your tax dollars and the status of the buildings. Meeting begins at 7pm. I didn't get to meet with Dean, but I did have some conversation with him and his secretary. We talked about upgrading computer systems in a way that would really be helpful with record keeping and doing their fire and safety inspections. So that's something that they've asked that we try and focus on when we look at budget for their department. Manager Revella: The software helps do automatic follow ups as well. Trustee Thompson: They showed me a little bit about it and I can see why they're so eager to have it. He's still hoping that at some point he can get some help doing some of the code enforcement because it's getting busy now that winter's over. Trying to keep up with all the inspections. Manager Revella: He's going to talk about a couple of things during his budget session as well. One is changing the code to make sure that it has it broken down on fire and safety zone 1, 2 and 3. That zone 1 is 1 year. Zone 2 and 3 is the next year. Every 2 years instead of 3 to comply with the state code as well. Then the second part, he wanted to add single family rentals. He's going to talk about that in the budget sessions. Just keep that in mind. Trustee Thompson: He led me to believe is that he might be able to combine 2 and 3. And it would not be an overwhelming number. It would be manageable for him. Manager Revella: Same number of units as area 1, combined. Police Department and Justice Department Liaison – Deputy Mayor Moore Deputy Mayor Moore: Nothing really new to report from the police department from last week's meeting. I did speak to Chief. The only concern was just making sure that I was able to explain the chaplains. Then just to comment on your report, Lynn, I was under the impression that we were going to review a budget transfer for that money for the building department tonight, to make sure that the building department had that $700 to do that upgrade. Manager Revella: We may not have to do a budget transfer for that. April 2, 2019 5  . Deputy Mayor Moore: I felt it was important to have that conversation before so that the building department did not have to wait till June. Mayor Rumbold: When will you have that information? Manager Revella: When we can meet with him to go over his numbers for this year and see what lines he has and how much he needs for each one throughout the rest of the year. Mayor Rumbold: Our understanding was that this needed to be purchased in a timely manner, because right now, it would be much cheaper and that the training would be included in the price of that addition to the software that they already have. Manager Revella: We were confirming that it was compliant with Edmund's first and we don't have that information from Edmonds yet. They did not say that it's compliant, but that's supposed to become compliant. We're working on getting that happening now. The cash reports, Kelly's just getting to those now because we had a lot of issues with the software conversion, so we don't know the cash on each line, yet. She's just finishing it today. So, then we'll go over it with Dean tomorrow and see what he has. Deputy Mayor Moore: Lynn was on vacation last week, which is how I ended up getting involved having a conversation with the building department and I got the mayor involved and just so that the best in the board is fully aware of what we're talking about. There is one of the programs which the building department currently operates and has been operating for the last decade, but it has not been using it to its fullest potential. Now that there is somebody new in the building department utilizing that program, they found the great and wonderful efficiencies that it can do, including checklists, tracking and putting in the zones for fire and safety inspections it will not counter act with the new software, which means you've put it both in there, but one is not going to wipe the other one out. So, there is no harmful effects for it. The only downside potentially could be is they don't talk to each other, that the person in the building department may have to enter certain things twice. However, that efficiency that the upgrade will give will give them such a huge question to the new century. The upgrade likely would cost $3500, since that portion of the program was already turned on. They're willing to give it to us for $700, including the training for it. In my opinion, is that it's a very well spent $700. Trustee Svarczkopf: Does it need a computer or is it mobile? Manager Revella: It's a BAS software. It could be used on a tablet. Deputy Mayor Moore: Edmunds sent an e-mail to the building department that they bought BAS. The thing is they may at some point be able to read each other. They may not. I mean the point is that they're not going to cancel each other out and if she has to enter something a second time into the new system for the physical piece of it, she's willing to do that to be able to have the efficiency of being able to track and do those fire and safety inspections in a trackable way. Right now, with the system, we can't look at the system and say these were done and these were not. It's all on paper. With the upgrade, they can punch in a key and it will give them a pie graph of what is done and what is not done, names, addresses. I realize that there may be some that will duplicate of the data entry. Treasurer Kelly: From the audit perspective, that's why we're trying to build 1 system. They're going to upgrade. I would prefer to they upgrade to Edmunds and look at Edmunds if we're going to April 2, 2019 6  . spend money. I believe when we did the demo with Edmunds, they had a lot of those options. Darlene hadn't started yet when we did the demo. Deputy Mayor Moore: I think if Edmunds can do the scheduling, I think that would be comparable. I just didn't want to not let them get into the efficiency. Treasurer Kelly: I completely agree 100%. Definitely. Just like everything else, it would be great, but I just want to make sure we're doing that and they're not talking. Edmunds can do a web demo. Trustee Svarczkopf: If Edmunds can do the same thing and talk to each other, that will be a better option. Trustee Thompson: I know, but I don't think it's fair to keep the building department waiting and hanging on either. The letters are getting ready to go for the next area for inspections. I understand their concern, why they want to move quickly on this. Not doing this, creates an enormous amount of additional work. Trustee Svarczkopf: If we can get a demo within the next two weeks, before the next board meeting, we can vote on either one. And I don't think 2 weeks is too long to wait for that. Deputy Mayor Moore: I am 100% fine with the 2 weeks, that we can maybe hook the person up with Darlene and do a demo and then she can report back to Lynn. Treasurer Kelly: It has to be Darlene and Dean to do the demo. Deputy Mayor Moore: I'm fine with getting the information for the next board meeting. Lynn, I'm sorry, I didn't mean to step on your liaison, it just happened while you were away. I wanted to make sure that we talked about it at this meeting so that it didn't get held over until June. Recreation & Parks Department and Valley Central School Board Liaison – Trustee Ramos Trustee Ramos: Just the same as the last meeting with the school and Parks and Rec. Mickey Millspaugh Park is looking great. Just have a couple tree stumps to knock out. That opening is a nice sunset, it's really beautiful. DPW Liaison– Trustee Sebring Trustee Sebring: I spoke to Fred today. There were only a few items that they've been doing. They've been busy doing a lot of catch basins, cleaning and a lot of repairs. They have been sweeping the streets. The DPW has been in the process of putting in a new sander rack that was torn down when they started in building. The mechanics been repairing the snowplows. He's been going over the Park and Recs ride mowers. Changing oil. Mayor Rumbold read the community events into the minutes. Public Comment on Business of the Board None Action Items Public Hearing LL 2 of 2019 – Maple St Parking Deputy Mayor Moore made a motion for Negative Declaration. Seconded by Trustee Ramos. All ayes. Motion carried. April 2, 2019 7  . Trustee Kraus: I'm just curious, how are we going to enforce these hours. Manager Revella: Same way do now. There are signs. Attorney Donovan: For clarification, many more designations in the streets and in code, these are just replacing specific ones. The other ones still remain. Deputy Mayor Moore made a motion to pass Local Law 2 of 2019 – Maple Street Parking. Seconded by Trustee Ramos. All ayes. Motion carried. Public Hearing LL 3 of 2019 – West Main St Loading Zone Trustee Sebring made a motion for Negative Declaration. Seconded by Trustee Svarczkopf. All ayes. Motion carried. Trustee Ramos made a motion pass Local Law 3 of 2019 – West Main Street Loading Zone. Seconded by Trustee Ramos. All ayes. Motion carried. Public Hearing LL 4 of 2019 – Main St Timed Parking Deputy Mayor Moore made a motion for Negative Declaration. Seconded by Trustee Ramos. All ayes. Motion carried. Trustee Ramos made a motion to pass Local Law 4 of 2019 – Main Street Timed Parking. Seconded by Deputy Mayor Moore. All ayes. Motion carried. Intro to LL 5 of 2019 – Section 256-24/25 Manager Revella: We discussed last week where there were specific positions in the code where we should prefer to have say Village of Walden, so whichever person we designate to take care in that matter. Particularly right now with the Building Inspector's office has been citing and the Parks Dept has been cleaning. Would rather have it a little more open in case those changed in the future as it has changed since the code was originally made. Attorney Donovan: So, if you're satisfied with the local law as it was written now, motion to schedule public hearing. Trustee Sebring made a motion to schedule a Public Hearing for Local Law 5 of 2019 – Section 256 24/25 for April 16, 2019 at 6:30pm or shortly thereafter. Seconded by Trustee Svarczkopf. All ayes. Motion carried. Garbage Contract Manager Revella: We have the end of this contract year is coming up on May 31st. We have the option to renew for a 3rd and final year, that starts June 1, 2019 until May 31, 2020. I would ask the board to confirm that we'd like to exercise our right for that 3rd year. Trustee Svarczkopf: We talked about the tipping fees and they're trying to raise them while we were under contract. Manager Revella: There are some concerns that we would discuss in attorney client regarding that. Otherwise we believe that we're acting in accordance with our current contract. April 2, 2019 8  . Trustee Ramos made a motion to renew the Garbage Contract. Seconded by Trustee Sebring. All ayes. Motion carried. Budget Transfers Manager Revella: We're getting down to the end of the year, but we're starting to catch up with these transfers. We've been doing them every so often. We had a little lull, because we were doing the software and the budgets and a lot of things were going on. So, we are getting caught up on these now. We also had the transfers that we were doing for the bucket truck and things like that's where it all goes into this resolution. We tried to keep fund to fund and department to department as much as possible. There were a couple crossovers because of the large DPW vehicle for the chassis, that services all three departments, water, sewer and highway. And also, the bucket truck which also services all departments. Deputy Mayor Moore: The other crossover was from the clerk to the building department. Manager Revella: To cover the overlap of the position. Deputy Mayor Moore made a motion to accept Budget Transfers. Seconded by Trustee Sebring. All ayes. Motion carried. Liaisonships Manager Revella: The board had discussed this several months ago and asked to table it until the last week. Brought it up at the last meeting and tabled it til today about what you wanted to do with the liaisonship. Trustee Thompson: I wasn't here for the last meeting. My thought process on liaisonships was that they do serve a purpose, but I really like to see us redefine the rules. I don't think we need to be liaisons to specific department heads. My opinion, those people should be answering to the Village Manager, not a Village Trustee. Maybe change the role and be involved with some different things in the community. I think the library could stay. The Town of Montgomery should stay. I think going to the Planning Board and Zoning Board meetings is very beneficial to bring that information back to the Village Board and keep everybody current. Each department head prepares their report and they give it to John. You don't necessarily need to be interfering with the operations of any given department on any given day. That's just my feelings on it and I feel there's definitely a purpose and think we should just tweak how we're doing it. Deputy Mayor Moore: I have the same feelings as Trustee Thomson. I think that they serve a purpose. I think that they should still continue, but I would like to really hone in on what we would like them to be and what area we would the liaisons to cover. When we had this conversation the first time, we tabled the last time because you weren't here, Lynn, but the time before that when we're talking about it, Judge Mishk had a very good point and I think that that's something we should also take into consideration that yes, we do review the department head reports, but some of that information, the only time that information gets to the public is when we give it. So, that should be a function of one of the pieces of the liaison as we redefine it. I agree Sunshine Committee, Walden Community Council. There should still be a finance liaison, as far as budgeting goes, economic development, some road conditions. Parks, education, community that can still be going to the Town of Montgomery meetings, Town Planning Boards, Town Zoning Boards, a county level. I think that there's a lot of other areas that we could still be providing wonderful functions just not siloed into a small piece. April 2, 2019 9  . Trustee Ramos: Read letter into the minutes. Trustee Sebring: I was listening to Lynn, I have a lot of things that I believe we should do that she mentioned. There are a lot of other community activities that we could be involved in as well as being part of the village government with the different departments that we have. I think we could move out and move into different areas and give more reports on different committees and different aspects in the county and in the town. So. I'm in favor of that. Mayor Rumbold: At a later date, do you want to bring ideas to the board about the liaisons? Deputy Mayor Moore: I think maybe 2 or 3 of us can get together to form a better plan. I think there's a way to put together some of these pieces. Looking at the number of us that there are, put it into 7 sections to cover things in a cohesive manner. Mayor Rumbold: That will work if the seven sections decide to work. So, it has to be a board decision that this is what we're going to do. And each piece has to do their part or it's not going to work at all. I can see that there may be problems with that. And we have to remember why the trustees and the mayor decided to form the liaisonships anyway. A lot of the department heads felt at a disadvantage. They didn't have a voice. They didn't have what they thought was a manager who was receptive to their issues and what was needed. We did become advocates for those departments to help them argue for budgetary items. To help them get to where they are now versus where they were when this program started. But frankly, you know each board member has to decide how much effort they're going to put into this position. And some of us do more than others whether it's time, family, whatever the case may be. That was quite a laundry list that we just mentioned of organizations that we want to cover. Organizations that we want to be involved in. We started out with 7 areas. What is there now 10,12. In addition to those 7 areas. I think we need to make a decision about what we're going to do, what direction we're going to go. I know we brainstormed. Brainstorming is one way of getting a conversation started. So, I think if we all think about what it is, we want the liaisonships to be we can have another discussion. We can leave them as they are now. But I think discussion is one thing. And then you have to have action. I think everybody needs to examine just how much time and effort they want to put into these positions, not just make it sound like a nice sound bite. Because there's no sense in wasting time on the discussion if we're not going to follow through and do exactly what we say we want to accomplish with this change in the liaisonships. Deputy Mayor Moore: Exactly why we should form a group or a committee to further this conversation or it's going to get left exactly that we say okay we're going to put it back on the agenda next month, continue discussion is going to be the same discussion. So, either we take action to formulate a clear plan to present to the board to vote on or we just continue discussing it. That's the difference between taking action or not taking action. Mayor Rumbold: Then if you want to make a committee, then make your committee and then ask every board member to submit to that committee, their ideas. You can then collate them and come up with a plan. Manager Revella: So, do you want to meet on next Tuesday, whoever wants to volunteer on that committee in my office and go through the options and what they need and what we can try and put together. April 2, 2019 10  . Mayor Rumbold: So, then anyone that's interesting can contact the manager. I would just like to know how you believe that this is going to work and how we're going to get people to actually go to these events. Deputy Mayor Moore: I don't think that's going to change regardless of whether we restructure. They're either putting in now or they're not putting in now, and they're either going to put in if we restructure or they're not going to put in if we restructure. That's not going to change if we redefine the role. Mayor Rumbold: We can barely get coverage for a lot of things that happened in this village now. And I know I try to get to most of them. I see the same faces time and time again that go to these events. So frankly I've got a lot on my plate and I don't know that I can take on any more responsibility for the village and I'm going to be honest about it. I'm not going to sit here and say yeah and then not show up and do it. So, if you've got the cooperation and got the people that are willing to go to Community Council meetings, Historical Society meetings, Planning Board, Zoning Board, Town of Montgomery, County Planning Board, Zoning Board, Town of Montgomery general meetings. If we've got all this coverage then I'm all for it. Request for Jim Van Houten Deputy Mayor Moore made a motion to approve Rev Jim Van Houten’s Request for Easter Service on 7-7:30am. Seconded by Trustee Ramos. All ayes. Motion carried. Public Comment Becky Pearson: 167 Walnut St. Reading the minutes and about Edmund's Lane, can I just ask the couple questions that I'm just reading. I know you referred him to the Planning Board and the Planning Board had the applicant there last night, so they went through that process with him. In the minutes, it states that Attorney Donovan said the code doesn't have a specific time within which to do that. I don't know whether it means to get it to the Planning Board or to get it back from the Planning Board. Attorney Donovan: All the code says is that it has to be referred before the public hearing. I believe it gives the applicant 30 days. Becky Pearson: That was my question, because they have 30 days to get it back and they are meeting after the 30-day period. So, I don't know what that does from this board. Just so you're aware of that. He did state last night that he would be okay with getting the information after the 30 days. Mayor Rumbold: What happens if they don't meet? Manager Revella: I couldn't see your board acting on anything without having a referral first. Becky Pearson: But they have to get it back within 30 days. Trustee Thompson: He graciously extended. He was giving the Planning Board the approval to extend. Becky Pearson: The attorney did ask about the lead agency, there was a concern about that as well. Just so you're aware of that. April 2, 2019 11  . Manager Revella: We got the information from them, what happened at that board. There are some concerns with how the process occurred last night. Becky Pearson: I'm confused anyway about the way the law is written, because it's your procedure to change that law. I understand that the Planning Board, but it sounded like it was putting a lot of pressure and a lot of detail to the board members which that is your responsibility. Manager Revella: Things were presented to the Planning Board that were not presented to the Village Board. Trustee Svarczkopf: It says that after 30 days we can act but it doesn't say we must act. Attorney Donovan: Especially if you don't feel like you have sufficient information and we touched briefly on the SEQRA process last week before the referral. And to my understanding there was a plan that was not presented was brought to the meeting. To my knowledge, there has been no application fee for a plan. And this is certainly a very significant distinction. If there's going to be a site-specific plan associated with a zone change for SEQRA review. There is another project that's going on now with Planning Board and similar situations is the lead agency for SEQRA review. We touched on that only very briefly before we made a referral. This is ultimately as with most zone changes, it's a discretionary approval. Need to treat similarly situated people equally. But it is discretionary. The board is not ever going to be in a position where they feel like they don't have any information but are compelled to act. The system doesn't work that way. And I know each of you are not going to do that in any event. So, this is the beginning of a process, that a lot of holes need to be filled in before this moves forward, if it moves forward. Mary Ellen Matise: In regards to the liaisonships, the information that you get in the packets from the department heads isn't shared except for when you give your reports. However, if you decide to not do it the way to done now that could become part of the manager's report, because those people report to the manager and that will free you up for other liaisonships. Payment of the Audited Bills Deputy Mayor Moore made a motion to pay the Audited Bills. Seconded by Trustee Sebring. All ayes. Motion carried. Correspondence Trustee Svarczkopf: Read letter into minutes. Trustee Thompson: I received an email from a resident who was concerned about a neighbor demolishing their backyard and putting in a parking lot. So, I advised him to please contact Mr. Revella and Mr. Stickles. I believe Dean did go and look at the property and is making a return visit. I understand his concerns and I encouraged him again to please talk to John or Dean about it. Mayor Rumbold: Is there a building permit for what this person is doing? Manager Revella: It's not required. There's an issue with the site. It's being handled. Trustee Thompson: I believe the right people are aware of the problem and the gentleman seems ok with that. And then I found out that another neighbor on the other side also is very unhappy about this. And I encouraged him to also contact John and Dean. April 2, 2019 12  . Deputy Mayor Moore: I received an e-mail from Mickey Millspaugh regarding the Historian position in the Village of Walden. Miscellaneous Comments from the Board of Trustees Deputy Mayor Moore: I want to address the Village of Walden website. I want to let the Village Clerk know that I appreciate all of your efforts in making the updated changes. I feel like the website person who notices everything that is missing and I feel bad for that, I feel like that every time I go on it, I'm like hey you should do this or we should be able to have access to this. So, I just wanted to say thank you for making all those changes in a very timely manner and making it little more user friendly. I especially like the link that any resident at any time can go on and click on our names and click on "email me" and it comes directly to our emails. So, I just wanted to say thanks for those updates and thanks for taking care of that. Manager Revella: If anyone sees anything else, please let us know. Mayor Rumbold: It's always a work in progress. Manager Revella: Marisa and Rod have really been on top of it. Deputy Mayor Moore: She has and like I said every time I go on there and say to a resident, hey you could go on there and find out and then I'll see it's not. She has been very diligent about that. As well as our Parks and Rec Coordinator, one of the things I did notice last week was being able to access the different programs and he was able to add everything under the SI Play. So that when you go in there, under the SI Play, where you register for each area, it will actually give you a breakdown of what program and the cost for it, prior to having to click the title to register. Executive Session None April 2, 2019 13  . Village of Walden Board of Trustees Regular Meeting April 2, 2019 Motions & Resolutions Public Hearing Local Law 3 of 2019 – West Main St loading Zone Deputy Mayor Moore made a motion to open Public Hearing Local Law 3 of 2019 – West Main St Loading Zone. Seconded by Trustee Ramos. All ayes. Motion carried. Deputy Mayor Moore made a motion to close Public Hearing Local Law 3 of 2019 – West Main St Loading Zone. Seconded by Trustee Ramos. All ayes. Motion carried. Trustee Sebring made a motion for Negative Declaration. Seconded by Trustee Svarczkopf. All ayes. Motion carried. Trustee Ramos made a motion pass Local Law 3 of 2019 – West Main Street Loading Zone. Seconded by Trustee Ramos. All ayes. Motion carried. Public Hearing Local Law 4 of 2019 – Main St Timed Parking Deputy Mayor Moore made a motion to open Public Hearing Local Law 4 of 2019 – Main St Timed Parking. Seconded by Trustee Ramos. All ayes. Motion carried. Deputy Mayor Moore made a motion to close Public Hearing Local Law 4 of 2019 – Main St Timed Parking. Seconded by Trustee Ramos. All ayes. Motion carried. Deputy Mayor Moore made a motion for Negative Declaration. Seconded by Trustee Ramos. All ayes. Motion carried. Trustee Ramos made a motion to pass Local Law 4 of 2019 – Main Street Timed Parking. Seconded by Deputy Mayor Moore. All ayes. Motion carried. Approval of March 26, 2019 Minutes Deputy Mayor Moore made a motion to approve the March 26, 2019 Minutes. Seconded by Trustee Ramos. All ayes. Motion carried. Intro to LL 5 of 2019 – Section 256-24/25 Trustee Sebring made a motion to schedule a Public Hearing for Local Law 5 of 2019 – Section 256 24/25 for April 16, 2019 at 6:30pm or shortly thereafter. Seconded by Trustee Svarczkopf. All ayes. Motion carried. Garbage Contract Trustee Ramos made a motion to renew the Garbage Contract. Seconded by Trustee Sebring. All ayes. Motion carried. Budget Transfers Deputy Mayor Moore made a motion to accept Budget Transfers. Seconded by Trustee Sebring. All ayes. Motion carried. Payment of the Audited Bills Deputy Mayor Moore made a motion to pay the Audited Bills. Seconded by Trustee Sebring. All ayes. Motion carried. April 2, 2019 14

Board of Trustees of the Village of Walden Regular Meeting Tuesday, April 2, 2019, 6:30P.M. One Municipal Square The Agenda 1. Call to Order / Pledge of Allegiance 2. Roll Call 3. Presentation – Wallkill River Watershed Alliance 3. Public Hearing Local Law 2 of 2019 – Maple St Parking Lot 4. Public Hearing Local Law 3 of 2019 – West Main St Loading Zone 5. Public Hearing Local Law 4 of 2019 – Main St Timed Parking 6. Village Manager’s Report 7. Approval of Minutes – March 26, 2019 8. Trustee’s Committee Reports 9. Public Comment on Business of the Board 10. Business of the Board of Trustees A. Public Hearing LL 2 of 2019 – Maple St Parking B. Public Hearing LL 3 of 2019 – West Main St Loading Zone C. Public Hearing LL 4 of 2019 – Main St Timed Parking D. Intro to LL 5 of 2019 - Section 256-24/25 E. Garbage Contract F. Budget Transfers G. Liaisonships 11. Public Comment 10. Payment of the Audited Bills 11. Correspondence 12. Miscellaneous Comments from the Board of Trustees 13. Executive Session – None 14. Adjournment