Board of Trustees

. Village of Walden Board of Trustees Regular Meeting February 4, 2020 Mayor Rumbold called the regular meeting of the Village of Walden Board of Trustees to order at 6:30pm. On roll call the following were: Present: Mayor Sue Rumbold Trustees Faith Moore John Ramos Brian Sebring Larry Kraus Dan Svarczkopf Lynn E. Thompson Absent: Also Present: John Revella, Village Manager Marisa Kraus, Village Clerk Kelly A. Kelly, Village Treasurer Dave Donovan, Village Attorney Village Manager’s Report  Had a couple discussions with the DPW Superintendent regarding our water codes. Went over some of those with the Attorney. We may have some updates on codes that we're requesting the board to review as well.  Met with the Building Inspector and went over some permits and correspondence. You should have the report regarding Bank St.  Went over Capital Projects with the Rec Department, including grant projects. Senator Skoufis has been assisting us with the same grants to make sure we're lined up with those.  Couple discussions with the Treasurer regarding audits.  Good meeting with Trustee Thompson and Trustee Svarczkopf. We went to the 911 center to see what their operations looked like.  Meeting with our Labor Council and DPW Superintendent, going over CSEA matters. Grievance and a disciplinary matter, as well as an update on the negotiations.  We had a couple officers graduate from D.A.R.E. School. Officer Conklin and Officer Rios. Chief Holmes attended as well and received an award for all his years of service to the program.  Had good PBA negotiations with Chief Holmes, Trustee Ramos and Deputy Mayor Moore, went through all of the items that the PBA wants and needs as well as the Village's requests.  Couple meetings with the office staff regarding the Deputy Treasurer being out on maternity leave.  Had a meeting with Walden Elementary PTO regarding Field Day in June and they want to do a Color Run in the Village.  I attended the Shared Services meeting last week. They put it in for our reimbursement for the radio program. We talked about what we could submit for this year for reimbursements. 1  . Approval of January 21, 2020 Minutes Deputy Mayor Moore made a motion to approve January 21, 2020 Minutes. Seconded by Trustee Ramos. 6 ayes. 1 abstention (Trustee Sebring). Motion carried. Trustee’s Committee Reports Village Offices Liaison – Trustee Svarczkopf Trustee Svarczkopf: AUD was filed on January 25. W2's went out. Gina had a baby girl. Getting near the end of the audit. The Clerk has been working on the calendar. Got a new postage machine. Submitted the Tree City application. Vetted the Village Election Inspectors. Town of Montgomery & Library Board Liaison – Trustee Kraus Trustee Kraus: Readers will be here on April 14th at 6pm. Sign Language class every Saturday. February 14th, they're doing something for the kiddies in the library for Valentine's Day. Planning and Zoning Boards as well as the Building Department Liaison – Trustee Thompson Trustee Thompson: Didn't meet with Dean or Darlene directly, but I did attend the Planning Board meeting. They're still going back and forth on Falcon Rest. Baptist Church was there looking for lot line changes. People there for architectural review for signs. Discussion with the Planning Board was perhaps changing codes for signage. It was a productive Planning Board Meeting. Town of Montgomery, some of the highlights of the meeting. There's been an extension for the Medline Public Hearing for water and sewer until February 20th. Supervisor is working on a task force. They want to do camera imaging of some of their lines. Take a close look at the waste water treatment plant update. They're going to move forward with a new town highway garage. Changes to the draft law for solar with appropriate language by the second meeting in February. They're also going to look at updating the junkyard law. They're entertaining a number of RFP for the Comp Plan. They have been weeding through the applications for the Comp Plan Committees and are down to interviews now. Brian is hoping that they have representation from all 3 of the Villages and the Towns to make it a very diverse panel. They approved funding to work on the Rail Trail when the weather breaks. I believe $22k are going to resurface The Town of Montgomery piece and they're putting in the new bathrooms in at Benedict Park. Mayor Rumbold: Did they mention which funds the expenses for the garage were going to come out of? Trustee Thompson: They do not. It was a work session, so I was not able to ask the question. But I can bring that up this week, if you'd like. Mayor Rumbold: Would be interesting to know where they plan, if they're planning to bond or if they're planning to use an increase in taxes, where they going to get the funding to do it? Trustee Thompson: I wrote a note here about the bonding for the projects, because there's no discussion about bonds for projects. Mayor Rumbold: So, there was discussion about projects, but no inclination as to where the money would come from? Trustee Thompson: No. 2  . Police Department and Justice Department Liaison – Deputy Mayor Moore Deputy Mayor Moore: I reviewed mileage, gas usage and vehicle rotation for the Police Department. Most Precious Blood had their D.A.R.E. Graduation on the 29th, which went very well. Thank you, Trustee Ramos for attending on behalf of the board. We did receive a couple of reimbursements, OC Stop DWI and 2019 OC Youth D.A.R.E. Recreation & Parks Department and Valley Central School Board Liaison – Trustee Ramos Trustee Ramos: Spoke to Mr. Bliss on a number of occasions since our last meeting. Parks getting budgetary ideas for 2020. Basketball program is over 100 kids. The Walden Elementary School is allowing us to use their gym so we could hold practices and games between there and Wooster. Thank you to the school for allowing us to do that. School District, Mr. Xanthis is in Arizona and will be back the next week or so. I'll be touching bases with him. DPW Liaison– Trustee Sebring Trustee Sebring: Talked to Fred on Monday. The Water Department replaced 7 meters. They marked out a house on Orange Avenue. They shut off water 19 Orchard Street. The water was running out of the front door. The Highway Department, cold patched some holes. Cleaned basins for the MS4. Picking up Christmas trees. Cold patched the water digs that they've had. Then they salted and plowed. They removed the snow on Main Street. The mechanic was working on one of the sanders and on one of the hydraulic fittings on truck 2 for the plow. Then Fred been working on the budget for this year. Mayor Rumbold read the community events into the minutes. Public Comment on Business of the Board Becky Pearson: 167 Walnut. I hope I hear a lot of discussion on the annexation tonight. I read what is in the packet for the annexation and it really doesn't give you much information. You have other properties that may want to come into the Village, not just this one property. You have property just outside 208 north, which is by Northgate, which wanted to annex before and you did not approve that. There's more around 208 south. River Road possibilities. There's a lot of possibilities that could happen. Your job as legislators is to see what you want your Village borders to look like. It's not always about the initial revenue you're getting either. It's about your services that may outweigh what revenue you get. Initially, you may get a lot of revenue out of that because of the tax revenue. But then your services take over. Do you have enough sewer capacity? Do you have enough water capacity? Is there a water protection over there where the wells are? I went to a retirement for David Church. It was awesome. Just to hear what he really did with water protection and making sure communities were really aware of water services and what you need to protect and keeping open space and where your borders want to be. There were many communities there that did speak about what he did for them to help them with that. Also think about, you have High Meadows. Which is an extension of Walden for water. They have their own septic. But you can sell them water that comes from the Town. They pay a water fee for the Village. So, you can look at that instead of annexing in. That keeps your density where you want it to be. Also on setting policy agenda. I think that the Manager and the Mayor should set the policy, not just the Manager with the approval of the Mayor. I think the Mayor still has that duty. That's what they're elected to do. The 2nd bullet down, says minimum of 3 businesses before the meeting, Manager may have the right to approve and maybe you want to put in "disapprove" for extenuating circumstances. Also, when you go to a Local Law 1 of 2020, you have about people living in the Village of Walden. At one time, before I was Mayor, there was somebody who put on a board that moved here within 2 months. They didn't live 3  . here and they didn't know the community. They were put on a board and they really didn't know what they were doing. Planning Board, Zoning Board. You didn't mention any of that, I thought maybe you should put something like that in there as well. If you sit on the Planning or Zoning Board or another board, that you have been a resident of the Village for a year or 2 years. That was a big to do at that time. They actually made him leave that board, because he didn't know what he was doing. Mary Ellen Matise: 54 Gladstone. I don't think there is anything in here about the garbage contract. There's nothing in here that I can talk about except for the past performance. If they're asking for more money under a new contract, then I think we have to get a whole lot better performance out of them. I'm tired of calling Marisa or Gina to complain that they didn't pick up stuff or they left stuff all over the place. Is there anything for the Village wide policies? Manager Revella: There is a 100-something page packet that updates the Village Policies. Mary Ellen Matise: Does Village wide policies have anything to do with residence or is it just employees and boards? Manager Revella: Just employees and boards. Action Items Discussion – Annexation Petition Mayor Rumbold: There was just no information in here, just annex the property. Do we have any other documentation? Manager Revella: The only thing I have is a map that shows the boundaries. Right now, it's just a petition to bring the property into the Village for future use and connection to water and sewer. Ed Biagini: I own the 192 acre farm. Trustee Svarczkopf: I heard 192 acres. I believe it was 36.41 acres that we were looking to annex. Ed Biagini: Yes, it's a separate tax parcel. Trustee Svarczkopf: Is the 192 acres connected to the 36? Ed Biagini: Yes. Trustee Svarczkopf: Are we looking to annex that in the future? Ed Biagini: No, it's separated by the Tin Brook. Trustee Svarczkopf: What are your intentions with the land? Ed Biagini: I've had it for 20 years and growing corn on it, which is nice, but it doesn't produce any money. My thoughts were if I came into the Village and had the use of sewer and water and whatever is needed. I don't have any ultimate plan right now. You could tell me if you need something. If it's in the Village, you'd have a little more control over what I did. The nature of our business, we're builders. And I bought it 20 years ago to develop it. I didn't do anything because I 4  . liked it as a farm. I've had offers. A Chinese farm next door is trying to buy us out, but I don't want to do that. I could develop it as is or I could mine gravel there. Right now, it's zoned B4, which is 10k square foot commercial lots, which sounds great, but without sewer and water, it's useless. If I brought it into the Village, I'd be subjected to whatever you guys want. Trustee Svarczkopf: Do you know how much of that is buildable? Ed Biagini: Probably half. Trustee Kraus: You're builders and there's vacant lot there. Makes sense to put buildings there. Ed Biagini: That was my intent, in late 2000 when I bought it. But I started going out there and it was peaceful and liked it so didn't do anything with it. I'd like to do something. Deputy Mayor Moore: If we approve this annexation, it's coming in as an R3? Attorney Donovan: I think the answer to that is we're not there yet. There is a petition to that meets the basic requirements of the general municipal law to submit a petition for annexation. The process next is to have a Joint Public Hearing with the Town of Montgomery. Then you have 90 days after the hearing to make a determination. During that period of time, you would need to decide what you want to do for the zoning. If no action is taken, in connection with zoning and you decide it's in the overall public interest, this would come in at the least dense residential. Manager Revella: For us it's R3. Attorney Donovan: But somewhere between tonight and if you ever approve the annexation, you would make a determination either by default or by having a specific land use agreement, as you did with the Amthor Annexation. Deputy Mayor Moore: Which then we would form a committee. Attorney Donovan: You're not required to, but it seemed to work last time. Trustee Ramos: In your vision, if it comes down to you developing homes, where would you deem your entrance? Ed Biagini: We actually have enough frontage there. Then we have a 50 feet between the 7 or 8 houses that line the frontage and we own 50 feet going in. The people that sold it to me, they were developers, so they had set aside roads. We have 2 entrances. Trustee Ramos: The next question is, what is your vision on the Tin Brook? How are you going to protect that? Ed Biagini: We wouldn't be near the Tin Brook. Manager Revella: I'm sorry, they had this map that's really big and I couldn't scan it in. But it has a buffer zone around the Tin Brook. If we progress, we'll look at that and work with them on how we actually want it to work out to make sure that buffer is sufficient to protect that. They did bring that to our attention. 5  . Trustee Sebring: You must have thought about different things that you wanted to put on there. Ed Biagini: When I bought it. I wanted to go with the quarter acre, 10k square foot commercial lots. I thought not necessary that had to be a quarter acre, half acre, I was going to subdivide it for businesses, like a plumber that wants to have his house and building in the back. Then I just get busy and didn't do anything. Trustee Sebring: How many houses do you anticipate? Ed Biagini: I didn't get that far. Usually, I had my engineering draw me a sketch. I didn't even do that. Trustee Sebring: Being across from an industry, was any of your plans to put in an industrial site there or something of that nature? Ed Biagini: No. My only thought was that I have subcontractors that work for me and they were always asking if I have anything where they could live and have their trucks. I just figured that was a good idea at the time. Trustee Sebring: What was the purpose of putting the well in there? Ed Biagini: If you look at the Orange County water map. That area is it a lot of gravel there and figured I'd just see how much water we have. I think we've got about 35 gallons, but it's not a gravel well, it's a rock well. Mayor Rumbold: The big issue for you is not what the Town would allow you to do with the property, but more water and sewer to make it shovel ready for whatever you wanted to go in there. Did you ever consider just asking the Village to create a tie for water and sewer? Ed Biagini: I didn't. But if you're interested in doing that, we can do that as well. It wouldn't really affect my density, because my density is 10k square feet in the Town. Mayor Rumbold: If we were willing to talk to you about a tie in to our water and sewer, that would be amenable to you and that would be an alternative to us annexing the property? You'd still have to deal with whatever it is zoned for the Town and what their regulations are. But that would give you the ability to develop that property. Ed Biagini: I'll do whatever you want to do. Mayor Rumbold: What I'm trying to get at is if you're at the point of your life now where you have the time to think about what you want to do with the property. We certainly would like it to be something that was nice, since you're on the border of coming into the Village of Walden. But you are in the Town and if your issue is water and sewer, we wouldn't have to annex the property to you in order for you to get that. I'm suggesting it to you, not vice versa. That that's an alternative. Ed Biagini: I'd be interested in whatever you give me. 6  . Manager Revella: The only question I have is that the Town is in zone B4. Some of those uses aren't very conducive to what we're trying to do around the Tin Brook as opposed to residential use. That's the only concern about what it is now. Ed Biagini: That's why I came to you. It's going to effect the Village more than the Town. Mayor Rumbold: It was good for him to come here, so we had an idea of what he wanted to do with the property and I think in fairness to both of us, it's good to know what options are on the table. Now we know that he's amenable to water and sewer. Maybe you can prepare something for us to expand on what the B4 is. What would happen if he remained in the Town that we would have no control over what they allowed him to do with his property there. To give us a better idea of why we may want to annex his property to have control about what goes in there. Obviously, what you put there is going to impact the amount of water and sewer that you need to have. That's something that we both have to think about. Attorney Donovan: I don't know if I know exactly what direction the board wants to take. The next step procedurally would be to have a Joint Public Hearing. If the board feels they should not be in a position to do that, you want additional background, then I suppose you can do that as well. Statute says that you're supposed to have a Public Hearing within 20 days of submission of petitions. But if you're telling the applicant that you're in a position that you're not sure what you want to do, you have 90 days after the Public Hearing. But as we discussed last time, if you feel like you're in a position where you don't want to do that, and you aren't going to continue the conversation with the applicant, then you go ahead and do that. Lawyer: The applicant has no objection to deferring the joint meeting until you've had a better chance to see what could go in with no Village cooperation or Village water and sewer or ultimately what you would like to see on the property, if it's annexed. Manager Revella: The only thing is that if we do a Joint Hearing, it's a 20 day lead time. Attorney Donovan: No fewer than 20 or more than 40 days. Just push it back a little and I think you heard that that's not an issue. Trustee Svarczkopf: While you're getting information, if they build quarter acre lots on 18 acres, it's about 300k gallons a month of water for 72 homes. Can you get numbers on what we currently use? Manager Revella: We are producing anywhere between 6 and 700k gallons a day. That's what we're using. Mayor Rumbold: Don't forget other projects that are on line, we have to ensure those projects like Kidd Farm that we have that capacity. That has to be taken out of that figure. Because even though that project is not there, our plan has to be able to produce enough for that. In addition to a theoretical. Trustee Svarczkopf: Because even if we're going to provide water, can we spare that a month? Manager Revella: Water? Yes. 7  . Trustee Svarczkopf: Sewer, I know. Which makes that proposal look better on that side. Because if we're not providing the sewer, that's what we do with most outside. Manager Revella: The concern here is if they're putting in that many septic systems by the brook, that's a problem for us right now. And if we're going to do sewer and water, it may be in our best interest to have them pay taxes, too. I'll get that list for B4 Town, B4 Town with Village water and sewer and then annexed. Trustee Ramos: I'd just like to see a vision. What do you plan on doing? Give us options. Ed Biagini We're home builders and we build single family, multi-family. So whatever would fit into the Village. Mayor Rumbold: He said he's going to get us information at the next meeting. We'll be able to look at that and discuss it as a board. Resolution 15-19-20 – Designating Election Inspectors Trustee Ramos made a motion to approve Resolution 15-19-20 – Designating Election Inspectors. Seconded by Deputy Mayor Moore. All ayes. Motion carried Flag Day Ceremony Request Trustee Ramos made a motion to approve Flag Day Ceremony on June 14, 2020 at 1pm. Seconded by Trustee Sebring. All ayes. Motion carried. Discussion – Garbage Contract Manager Revella: Our garbage contract expires May 31st of this year. So, it's behoove of us to RFP now so we have it in time to see if there are some changes that would need to effect the budget. There will likely be a few bidders. We'll see what the price comes in as. It will be higher than last time because the tipping fees have gone significantly at the dumps. We've been trying to prepare for that for the last year and a half, almost two years. Just want to know if the board is amendable to the same type of RFP where we did 1 year with option for year 2 and 3 again. So we have those options to lock in pricing going forward. Mayor Rumbold: We can do that. Do you think they are amendable to do that? Manager Revella: We have to make sure we cover ourselves. I don't want to see the Village stuck in a 5 year contract, because it could go both ways. Having the 1 year with option for year 2 and 3 years seems to be working out for us. Mayor Rumbold: And you want the same thing with the pick up? Manager Revella: Yes and provide toters for all residents. Because if Interstate lost the bid, all of the toters would go because they belong to them. So, whoever comes in will need to bring toters. Attorney Donovan: Basically it will look like before, have to update whatever needs to be updated and modified. Mayor Rumbold: Is that gentleman still supposedly riding around the Village? 8  . Manager Revella: Yes. He stops in every once in a while. Mayor Rumbold: How come we still have cans left out in the middle of the street? I sit and watch the pickup behind the building. Stuff falls out of the dumpster it lands on the ground or on the driveway in the parking lot and it stays there. The driver doesn't clean it up. There's been pickup issues on the same streets, the same people, because I read about it on Facebook. Manager Revella: Sometimes there are some personal issues that they handle internally that cause some of those issues. Sometimes he's just not on the spot every moment. He has over 2000 thousand accounts to handle. He's responsive to the office every time we reach out to him, immediately. But we'd love to prevent those calls to begin with. Discussion – Walden Board Policies Mayor Rumbold: The first one, it's always been drafted with the Mayor. Deputy Mayor Moore: That's what it says, but it's just the wording. It says it's drafted by the Manager with the approval from the Mayor. Mayor Rumbold: I think it was just someone may take the wording wrong. So, if that's not what it means, then that's not what it should say. Should it say it's drafted by the Manager and the Mayor? Manager Revella: That's an easy fix. Mayor Rumbold: Second, anything requested to be on the agenda not approved by the Manager and Mayor would need to be brought by a minimum of 2 Trustees to Manager and Mayor a minimum 3 business days before the meeting. Trustee Svarczkopf: It doesn't say if 2 Trustees bring it up 3 days before it's guaranteed to get on. It just says it can be requested. I would like it to be the 2 Trustees requested 3 days before it is on the agenda. Deputy Mayor Moore: I think that was just wording. I think that was the conversation that was had that night. Anything that is requested to be on the agenda, can be brought forward by 2 Trustees to be put on the agenda 3 days before. If it is less than 3 days, for extenuating circumstances, the Mayor and the Manager have the right to approve that. Manager Revella: At the end of the first sentence you can add "to be placed on the agenda". Deputy Mayor Moore: This is why I don't like drafting lawyerly kind of stuff. Trustee Svarczkopf: You did a great job. I just want to make sure at the end of the day that it's clear. Attorney Donovan: I think you're doing great, Faith. Mayor Rumbold: The only thing I would ask, if it's not an agenda item approved by the Manager and Mayor, that if it is placed on the agenda at the request of 2 Trustees, that that be noted on the agenda so that everyone knows who requested for it to be on the agenda. I think it's being transparent so that the public knows who placed it an agenda. 9  . Trustee Svarczkopf: For me, I don't think that it matters. Mayor Rumbold: Generally, if you request something to be put on the agenda, then you would have to lead. I think it doesn't matter that your name is on it. Take ownership. Trustee Svarczkopf: I agree. Anyone bringing something up like that, I don't have an issue taking lead on an agenda item. Just noting it on the meeting, it's different than everything else to me. Mayor Rumbold: Because it very different. It didn't come from the Mayor or the Manager. You felt it was important enough to want to put it on the agenda. Trustee Ramos: What is the verbiage going to be? Manager Revella: If this is what the board wants, I can say that anything requested 3 days before the meeting will need to say what said request is for, will be placed on the agenda. I don't know if the board wants it noted who placed the item on the agenda. Mayor Rumbold: Anyone other than Dan have issues with that? All: No. Mayor Rumbold: Any Village Employees including but not limited to the Mayor and Board of Trustees, utilized Village funds for events. That person who requested that must attend and if not, must find an alternate to attend. If no alternate can be found, that person must reimburse the Village for any cost paid on their behalf. The Village Mayor can wave in the event of an extenuating circumstance brought to his or her attention. Correct? Manager Revella: Yes. Mayor Rumbold: 5 minute time restriction for public comment. No time restriction for public hearings. I think five minutes is way too much. You don't get many people now to the meetings, but when there's a controversial thing, I've sat here and 20-30 people in the audience. I think 3 minutes is plenty. I didn't understand why there's no time restriction for public hearings. Attorney Donovan: You can set a time limit. Manager Revella: Just not on this policy. Do we set a time limit for each public hearing? Attorney Donovan: I would suggest the opposite. Have a blanket policy. Mayor Rumbold: So, then 3 minutes for board meetings and public hearings. Next, all fees due from an applicant must be paid in full before an item may be placed on the agenda. Either by request of the applicant or by request of board members or under any circumstance? Manager Revella: Any circumstance. Trustee Svarczkopf: What if they have different projects going on? Is it all dues owed for any project or for the project that we're talking about? 10  . Attorney Donovan: My suggestion is that it would be for the project you're talking about, not some other unrelated application. Typically, you don't get a lot of this in front of board. But to be clear, if someone had more than one thing, if they're paid in full for the one that's being discussed, then I think they would be entitled to be heard. Manager Revella: To be clear, all fees owed by the applicant for the project to be discussed, must be paid in full before being placed on the agenda. Mayor Rumbold: In certain cases you're being asked to discuss a document that was generated from a broad at a cost to that board. Deputy Mayor Moore: Just so we're clear that the Village Manager is rewriting this. Manager Revella: Yes. Discussion – Village Wide Policies Attorney Donovan: I think the board has copies of the policies, which were extraordinarily well written. If the board is in the position, can adopt those policies. If you don't feel that you're in the position, you can defer action. Trustee Thompson: I don't think the social media policy is adequate. Most everything else in that packet I thought was fine and very clear directions, rules, and guidelines. But with all the issues that go on with social media, I really thought that that policy said nothing. Mayor Rumbold: Do you have any suggestions for that? Trustee Thompson: I don't. I would have to look and see what other people write for social media policies. Mayor Rumbold: I guess I'm looking for guidance as to what you found. Where would you want it? Manager Revella: Do you want bigger penalties? Trustee Thompson: I think it should be more of an explanation about what is allowed and what is not allowed. What kind of posts are inappropriate for Village Employees, Elected Officials, and Appointed Officials. I just I just found it very, very generic. Deputy Mayor Moore: Is it what they post on their personal pages? Trustee Thompson: Yes, you shouldn't be able to just post crazy things. I just know from other places where I've been employed, you could be terminated for things you put on your private social media page. I don't know about the legalities of that, but I just felt like ours pretty much says you can do whatever you want. There's no penalty for what you put on social media. Manager Revella: I understand. The problem is trying to balance that with the free speech issue. Trustee Thompson: I'm asking, is there anything we can do better? 11  . Manager Revella: I can check on that. Mayor Rumbold: I think we had a discussion like that when we were talking about coming out of the dark ages with cell phones and Facebook and all this stuff. I want to say that the discussion went there that you're talking about somebody whose rights, I think if they did it on Village time, there was a difference there. What could happen to them if they did it on Village time while they're supposed to be working? I want to say we had that discussion and there really wasn't much the Attorney of record at that time said we could do about somebody's off time social media activities. Trustee Thompson: When you are representing an establishment, there are just certain lines, whether you're working or not working, that you are expected not to cross. Manager Revella: There were some issues. Part of it was talking derogatorily about your employers. There was a certain level you can get to before you’re beyond free speech. And that's what we were debating last time we talked about it. Trustee Thompson: And it really doesn't address that in the policy that's been presented. Trustee Svarczkopf: Then even if there were consequences, they wouldn't apply to Elected Officials, correct? Manager Revella: Everyone. Trustee Svarczkopf: I was under the impression nobody could remove an Elected Official unless it went to the Supreme Court. Manager Revella: Attorney General's office can, too. Any citizen, resident of the Village can petition to remove someone from office. Trustee Svarczkopf: I don't mean petition, but the social media policy wouldn't be considered an egregious act. Manager Revella: When it comes to the Court, any of the policies can. Trustee Thompson: I just bring it up because it's a hot topic these days. Manager Revella: I'll have them check it one more time. We can defer to check that. Any other section to look at? Trustee Thompson: No. Trustee Ramos: I haven't finished reviewing all of it. Manager Revella: I'll have it for the next meeting. Trustee Svarczkopf: When we make changes next time, is there a way to get a red lined version of that? 12  . Manager Revella: We did it the first time. Some of these policies we didn't have them before. Trustee Svarczkopf: I know I was giving them when I started, but I don't recall ever seeing that red lined. If we're going to make changes in the future I would love to see be able to cut to that because I know I read the rest of it. Discussion – Residency Requirement Attorney Donovan: Last time we talked about this issue and the way the law is presently written is that in order to hold office, specifically appointed office in the Village of Walden, you need to be a Village Resident. There is a carve out that's allowed in State Law for appointing office holders and they could be residing just in the Village, in the Town that the Village is located or a specific geographic area, where you can go County wide. I just put together a draft of a Local Law for consideration. If the board is interested in doing a carve out, which essentially we're talking about, I believe the Treasurer and Clerk, that's what this is about, you're authorized to do that. Mayor Rumbold: It's always been that it was the Clerk, the Manager and the Chief of Police that had to reside in the Village. I don't ever remember it being the Treasurer, but someone told me it was the Treasurer and years ago they gave an exemption for the Treasurer in 2000. Attorney Donovan: It looks like my reading of section 63-1 of Village Code, attempted to provide a carve out, but it didn't effectuate that. All it did was repeat the State Law which authorized the carve out. Then you have to adopt a Local Law to implement the carve out. And that appears to be that it was never done. I guess by practice, the board in the past has granted a "waiver", which I don't know where that comes from. Mayor Rumbold: I have to say that if you look at our emergency response team, the Manager, the Chief of Police are listed. The Manager is number 1, that if he or she became incapacitated, the Chief of Police would then take that position. The Clerk is in possession of all Village documents, records. I think that's why that position was required to be a Village Resident. I know the Treasurer had a dispensation or caveat. But it was never the Superintendent of DPW. I don't think the Treasurer should have to be a Resident of the Village. But I think it should be the Clerk, the Chief and the Manager. Attorney Donovan: Just interestingly enough, on the Chief, there is a provision in the Public Officers Law, State law, which says that the requirement doesn't apply to the Chief. We got that confirmed by NYCOM. But that's a board decision. Mayor Rumbold: It was pounded into my head when we did that emergency response that the Chief should be a Resident of the Village. Manager Revella: State Law doesn't say he has to be. It's up to the Village Board whether they want it to be. Trustee Thompson: How many times has the Chief actually been called in and had to be here in the last 5 years? Manager Revella: Maybe 6 or 7 times in the last 5 years. 13  . Trustee Thompson: I guess I'm having a problem, because I truly feel that we are narrowing our pool of eligible candidates for these positions by making it that they absolutely all have to live in the Village. I really don't think if someone lives 50 feet over the Village line, their response time is a big deal. I think if you're that close to the Village, you probably, not everyone, but there's a very good possibility your children go to school here. You shop here. You do your banking here. You go to the post office here. You come into Village Hall. I just think we are really, really taking away the potential for some good candidates. Does it also not say in the State Law the Clerk does not have to live in the Village? Manager Revella: That carve out is for any position in the law? It depends on the local municipality to pass it. Trustee Sebring: My take is that there may be times that John could be at a conference, but he coordinates with the Chief that he's going to be out of town and the Chief is going to be around. He doesn't have to sit by his phone waiting, but he is ready and able to take care of situations that would come under your jurisdiction when you're away. Manager Revella: Fred and I do the same thing with public issues, water and sewer breaks. Trustee Sebring: They don't always stay at home, but they know when they have to respond for the situations. That theory to me is irrelevant. But for them to live 20 miles from here when you want somebody that lives close to the Village, that's a different story. They should live close to the Village. I asked before to have a map with 1, 2, 3, 4, 5 miles radius of the Village. Manager Revella: When we were in the room and I tried to do it, I couldn't do it and then I was told not to spend money to do it. So, I didn't. Mayor Rumbold: I think if you want a job badly enough, we happen to be able to find a Manager that happened to live within in the Village. Everybody has lives that are established elsewhere, but we felt the job was important enough that they had to live here. But I would think that if you wanted a job badly enough, you move. That's what Chief Holmes did. Trustee Thompson: That sounds very simple, but I don't think that's reality for a lot of families. Trustee Svarczkopf: Or this generation of people coming up. When the older generation of people stay in 1 or 2 jobs for most of their career. We don't. This generation is going to have to 7-10 jobs and to move to a place for a job is a scary thing. And even if you're willing to do it, it's scary. It's a big financial decisions and big decisions to move your kids into a school district, especially if you're 3 miles away. Closing costs alone in a house can cost you $15-20k. Manager Revella: The problem right now is the housing stock. That's why we're having the annexation questions and discussions. If you want someone to come right now. You'd have to give him at least a year to find a place to live here. Mayor Rumbold: We've done that with other positions. I have no problem giving someone time to reestablish themselves. I think in general, taxpayers like knowing that the person or persons that are in the main chairs for this Village pay the Village taxes. They have not only an investment in their job, but they have an investment in their home. They may handle things a little bit differently than somebody that doesn't live here. 14  . Trustee Kraus: You move. People do all the time for jobs. They move to accommodate them. Mayor Rumbold: I understand it's scary to make that move. But you make the adjustment and you do what you have to do. Trustee Svarczkopf: But how many good candidates do we lose just based on that? Deputy Mayor Moore: But where do we draw the line? Listening to what everybody is saying, so you do it 1 mile outside of the Village. Then what happens next year, you have a good candidate who's 50 feet out of the line of that? I am looking at it, all the members of the board. We all have to live in the Village. All of the members of our Zoning Board have to live in the Village. All the members of our Planning Board have to live in the Village. If those 3 positions that are justifiable, high positions, that we say they have to live in the Village. If the person 2-3 houses down from me, is in the Town of Montgomery and is a very good candidate and would be a very valued asset to the board. They can't be a part of it because they don't live in the Village. Trustee Thompson: I agree with John. Housing and renting options in the Village are not ideal. I have someone in my family that wanted to buy in the Village, they can't do it. They're going to the Hamlet of Wallkill. The choices here are not great. You guys make it sound like it’s really easy to just pick up and move and buy a house. What if there isn't a house for sale? Deputy Mayor Moore: What if there's not a house for sale a mile outside of the Village? Or if there's a house for sale in the Town of Montgomery? The housing market is the way that it is and all of New York State. All of Orange County. I'm just saying, where do you draw the line? It's important that we have safe, decent, affordable housing for people that can afford to live in. There is none. Trustee Thompson: Correct. But that's why the law says you can expand your search area. That's why we would have the opportunity to say we're choosing the people from Walden first. If there's a good candidate from the Village of Walden, that's who we're picking first. If we can't fulfill that job with someone from the Village of Walden, then legally we have the opportunity that we can broaden the search. We can go to the Town of Montgomery. I personally don't want to make it the County of Orange, but maybe we should think about that so we can broaden our pool of applicants for a job. The way I take it is that ideally we definitely would want to try to fill any of these positions with someone from our Village. But that's not always possible. How can you say the DPW Supervisor can live somewhere else? The Treasurer can live somewhere else, but the Police Chief can't and this one can't and that one can't? Fred Perna probably gets called in more than anybody and he doesn't live here, but that's okay. Response time is good. Commitment to the job is excellent. Responsibility to the Villages is never, ever an issue. So, why would it be different for someone else? Deputy Mayor Moore: Be careful when talking about positions and not people. Trustee Thompson: The DPW Supervisor doesn't live in Walden, but I don't think anyone on this board would say he is not 1000 percent committed to his duties and responsibilities to the Village of Walden and does an exemplary job and is here when we need him to be here. So, why would it be different for the Chief of Police? I do understand why you would want the Manager here. I think that's a different position than the other positions. That's why we do have chain of command. If 15  . something happens to number 1, you move to number 2. Number 2 is accountable. Number 2 is not here. You move to number 3. With the Police Department, if the Chief isn't here, he has Officers in charge who step up. Deputy Mayor Moore: I think that's the point with the Manager and the Chief, they are 1 and 2, in all emergency situations. When the tornado came, for example, it's the Chief and the Manager. The Manager is not here then it's the Chief. If the Chief was not here, it would have been the Manager. They're 1 and 2. And then with the Clerk, they're 1, 2, and 3. Trustee Svarczkopf: That would be why I've been of the mind where, Manager, Chief. Yes. Clerk, Treasurer, they're not here in emergency situations. Mayor Rumbold: The Clerk also has access to CodeRed, all of the records. Trustee Svarczkopf: CodeRed is an online system that can be done from anywhere, correct? Mayor Rumbold: Yes, it can. Deputy Mayor Moore: Could also make a case for technology being different now than it was when these laws were written. Response time can be considered calling. You can also make the case for the Village Manager who is required to reside within the Village is not always within the Village in his off time, but is always available and answer the phone call. You can't tell an employee that you have to live in the Village but you can never leave the Village. Mayor Rumbold: There's things in place in case that happens. If there was an emergency and the Manager became incapacitated. I just felt that for those 3 needed to be in the Village. Trustee Svarczkopf: With that said, what happens when we create this law, if we say we you have to live in the Village and you currently don't live in the Village, do we then just grant a time frame? Manager Revella: There's nothing in the law allowing you to grant waivers. We research that as well. Attorney Donovan: The practical response to that is you give someone a time frame, so long as it's not only 40 years, it's not the wheels of justice turn so slowly that if you give someone 6 months to a year, there's not really any type of process that's going to do anything in that time period Mayor Rumbold: We've given extensions. Trustee Ramos: Past experiences, especially with the Chief of Police, because I've been in law enforcement for 44 years. A Police Officer always envisions being a commissioned officer or Sergeant, Lieutenant and possibly Chief of Police. Now, suddenly, agencies have been pretty lax historically, but your major Police Departments all require the Chief of Police to reside in the confines of their geographical area of employment. When I left the military in '79, I got a job in the Town of Plattekill and I was living in the city of Newburgh. If I wanted the job I had to move to Ulster County. I moved to Ulster County. I got a full time job in the Town of Lloyd. You had to be a resident of the Town of Lloyd. It was more money and I moved to the Town of Lloyd. Then I moved to the Town of Marlboro. They were paying more money. The transactions back then were pretty easy to sell a house. Then I went to the State Police, took the Sergeant's exam. There were 16  . going to send me to Batavia. I declined that, because I do not want to go over there. It's either you go or you get scratched off the list. In the military, packed my bags more times than you can imagine. The critical part is when you look at incident command. You have to be here instantaneously. Your response time is critical to the resources that you're able to facilitate. To responding to the school with an active shooter. If the Chief of Police isn't there a matter of minutes? Everything can collapse. You have to have a hierarchy and it's going to be a Chief of Police or the Village Manager. Specifically, the Chief has to stay in the confines of the Village of Walden. I can't go any further than how useful it is to have a Chief of Police in your environment, in your community, in your schools, getting a coffee. That's pretty critical. Trustee Svarczkopf: I'm at, the Manager and Chief live in the Village. Clerk and Treasurer do not have to. Trustee Kraus: Manager and Chief, in the Village. Clerk and Treasurer doesn't have to. Trustee Thompson: I think only the Village Manager needs to live in the Village. Deputy Mayor Moore: Definitely the Manager and Chief in the Village. The Clerk and Treasurer, not. I just want to add the reason I am saying that I believe that the Clerk with technology can access things. The Clerk doesn't get called in on an emergency basis. The Clerk is not getting called to come in for this particular emergency and that's on a time constraint that technology could not assist with. Trustee Ramos: I have to go with the Chief and the Manager being the number 1 and 2 and I can live with the Treasurer and Clerk living outside, based upon the necessity of response time and everything is electronic. Trustee Sebring: I believe the Manager and the Chief should live in the Village of Walden and the Treasurer and Clerk, they could live outside the Village. I have no problem with that. Mayor Rumbold: Can the Clerk access Village records? Manager Revella: Remotely? Yes. The only records they can't access remotely are personal records which are locked here. Mayor Rumbold: Manager and Chief have to live in the Village and Clerk and Treasurer doesn't have to, but then we would have to establish parameters for those positions, correct? Manager Revella: Yes. Mayor Rumbold: Town of Montgomery? All: Yes. Attorney Donovan: I will have a revised local law for your next meeting, then you can schedule a public hearing after. Discussion – Video Recording Meetings 17  . Manager Revella: There was a request to discuss the possibility of video recording the meetings. Meetings are already recorded electronically, now digitally with audio recordings. The potential for video recordings was requested. We don't have that ability right now with any technology that we own. We would have to get that and find a place to store that. I'm not sure how much memory we would need for that. We would need to hold it for at least 4 months as required by law before it can be destroyed or expunged. Mayor Rumbold: The reasoning behind wanting to video? Trustee Svarczkopf: I know the Town of Montgomery started. I've actually enjoyed watching some of those meetings. That's why the request was made. As far as the memory goes, once it's uploaded to the website, would that be considered keeping? Manager Revella: When we load it, how much can we store there and how long? Deputy Mayor Moore: Is that what the difference is versus what the Town of Montgomery is doing? First is this conversation about videoing and uploading it, is that they're just showing it live and it stays on Facebook and somebody can go back and replay. That video is not being recorded and held somewhere. Manager Revella: They are required to hold that for 4 months. I don't know where and how they do it yet, I haven't asked them. Trustee Thompson: Is the Town doing it? Manager Revella: The Town is contracting someone to do it. Deputy Mayor Moore: Then the Town is holding onto what's being streamed? Manager Revella: Yes. Mayor Rumbold: How much does this cost? Manager Revella: I just don't know how much storage you would need. To get a video recorder is not much, but the storage and how you handle that is the question. Trustee Svarczkopf: $150 drive would cover you for years. An entire DVD is like 30 gig. Essentially you would be buying 2000 gig. Which is about 70 DVD's. Deputy Mayor Moore: At 2 meetings a month and we're required to hold them for 4 months. Manager Revella: Yes. Trustee Svarczkopf: The drive down at the DPW is 32 terabytes. Mayor Rumbold: Who does the videotaping? Manager Revella: We could set it up at a fixed location. Depends on what you want to do and how advanced you would want to make it. It doesn't take much. 18  . Mayor Rumbold: I've watched the Town of Montgomery ones and they're cheesy. You can't really hear what's going on. The camera doesn't move. If I do anything, I'll read minutes once you get them. I mean, it's hard to get them sometimes. I don't see the value. If you're gonna do it, make it look halfway decent. Have the camera move and you can see whose speaking and who's in the audience and the clarity is good. Trustee Svarczkopf: Hearing would be the most important thing. The content is important, not the cinematic. Mayor Rumbold: We have everything recorded, so if anybody ever wanted to hear, we have the tapes and they're welcome to hear them. They're welcome to read the minutes online. Trustee Svarczkopf: If the minutes are there, why do we have an audio record? Mayor Rumbold: To help the Clerk type the meeting. Trustee Svarczkopf: I'm just saying all the different medias would be appropriate. I think if we're going to do audio recording over just the written out minutes, we might as well do this. It doesn't cost that much money. Talking less than a couple hundred dollars. Trustee Thompson: I've had some residents ask why we don't video our meetings because they can't necessarily be here on our meeting nights and times. It's a little dry reading the minutes and they feel like if we had a video, it would be a little easier for them to get a feel of what's going on here, what people are saying, and see how the meeting is run. More interactive if they could watch a clip. I find the ones in Montgomery, I find it to be helpful. Residents have asked and I just tell them it's on the webpage and can access it and they just feel like it's not a very pleasurable way to see what's going on in our local government. Manager Revella: You have to make sure that you understand on a video, your mannerisms, and your expressions. It is a different game plan up here. Mayor Rumbold: Liability issues are probably much higher when you videotape than they are normally. I don't think it's worth it. Trustee Ramos: What's the FOIL implications? Manager Revella: Have to hold on to 4 months and then we're allowed to destroy. But once it's uploaded to the web, is there forever. Trustee Ramos: If we receive any type of litigation, how long do we keep that for? Manager Revella: That's under the discovery rule. You could get a ruling that says you must hold this for whatever days they say or until the action's over. Attorney Donovan: If you get a notice within the 4 month period, then you need to hold it until it's over. 19  . Trustee Ramos: Now we have to provide special cabinet or case to secure FOILable material resulting from videotape. Attorney Donovan: I don't know what the storage component is. I don't know if it's 4 months, they're going to be wherever your videos are in your computer. Trustee Svarczkopf: Where is the audio stored? Manager Revella: On the recorder until it's deleted. It gets loaded to her computer in the office. Trustee Svarczkopf: Then it would be the same spot. I don't think we're adding any liability. Manager Revella: If it's for litigation services they'll likely have you burn it to a disc, then hold onto it form for evidence. Mayor Rumbold: Why doesn't everybody think about it and we'll talk about it during budget and see if we're interested in it. Public Comment Becky Pearson: For annexation, why has it taken from September 10th for the board to review this? I don't understand it because on the paperwork since September 10th that all the agencies received that paper. If you don't want the annexation, do you have to have a meeting with the Town? I think you're putting the cart before the horse. Yes, they'll do whatever you want. Sounds too good to be true. Also, you're talking about residency. Why are you leaving out the DPW Supervisor, as opposed to the other positions when emergencies can happen? I don't know why there's only 4 positions and not 5 being looked at. That's your top positions. You didn't talk about the Village and Planning and Zoning Boards. That's where the issue took place with the residency and how long a person had to live in the Village to be on the board. I think it's really important. I think that to have a residency and have that time frame for someone who wants to be on the board. Looking at the restrictions time for public comment, 3 minutes. But you talk about the public hearing of being 5 minutes. Is that including the applicant or is it just for the public at the public hearings? I think for a public hearing, we should allow for 5 minutes and maybe the board meetings allow for 3. I think it depends on the projects. I think it depends on what the public hearing is, how you set that time. Mayor, you liked watching those videos, because you watched them. I enjoy watching the videos. You just need to know what's happening. And I can't always get over there. So, I think part of the community would actually probably like to be able to watch videos. Mayor Rumbold: Which videos do you access, because the ones I access are very cheesy. Becky Pearson: I watch the ones on RPM. That's for Residents Protecting Montgomery. It's done by a private citizen. It's not like you have to watch it that night, you can watch it tomorrow or on your free time. Mary Ellen Matise: I think it is a residency requirement for the Planning Board and the ZBA. I think we put it in. John, did you come up with somebody for the Climate Smart Task Force? I asked him and haven't heard from him and the meeting is next Tuesday night. We were asking for somebody from the Planning Board. Lynn and I went to the visioning session that Nancy Proyect facilitated last Friday. There's still this big flack about parking in the Village of Walden. But there's 20  . plenty of places to park publicly in the Village of Walden. We have 3 parking lots. They have timed parking. We don't charge for parking. We have 1 parking lot that has no time on it. Then they even talked about the fact that we have lots of commercial zones that have plenty of parking. All of these commercial zones have plenty of Wall Street parking where people can go to. I don't know why there were people who were professing to have Walden's interests at heart, but the stuff that they were saying didn't sound that way. February 24th, will have a Pot Luck Supper at the First Reformed Church. Bring your own food. It's to honor the Library and the Library Board. Just show up, but I will send you the invite. Mayor Rumbold: I'm going to tell you upfront that I won't be able to attend, because that's my 65th birthday. Cheryl Baker: 126 West Main St. With the suggestion of doing the videotape, I do have concern with that as far as there may be people in the audience who don't want to be on video. Also, I don't know what the cost is. I don't know if it's really necessary, considering you have the minutes and the audio. I don't really see how much more help it's going to be to have a video of people. I think it would actually be a deterrent for some people to not show up because they don't want to be on video camera. My other concern is residency. Maybe revisit, especially with the Clerk. I think the Clerk is the face of the Village. That's who people see every day when they go up to the window. I think it's important that that person be the resident of the Village. Would be someone that people know. They know the Village. They're invested in the Village. I think it's important that they don't live outside the Village. I feel the same way for Treasurer. I understand that it's not on top with Police Chief or the Village Manager. But they're still representative and they do have an important task that reflects heavily on the Village. Payment of the Audited Bills Trustee Ramos made a motion to pay the Audited Bills. Seconded by Deputy Mayor Moore. All ayes. Motion carried. Correspondence Trustee Thompson: I have an e-mail from a Village resident about dog waste. Which I asked him to please send photographs to the Building Department and Manager. I believe he is waiting for someone to come to this property and take a look. Then I have sent some emails with John Brown, but I believe they've also been shared with John Revella. We've been having some discussions and some meetings about the Well Head Protection. Point of source monitoring of the Tin Brook. I did go to New Paltz and meet with Emily Veil, which John was aware of, and he gave me some questions and some points to discuss with her. All for things to help with baseline monitoring and overlay of different water situations with the Brook and to start pushing the Town to get to work on this Wellhead Protection. We are trying to get a meeting going with John, with the Wallkill River Watershed Alliance, David Church would like to be part of that to see if we can’t start getting these things done with that had been ignored for far too many years. I'm working on it and that ties into the Climate Smart Community. I've had correspondence from Patricia Henagin and it's about us being more active with the CAC, so we can start checking some things off on the Climate Smart Community list. Trustee Ramos: Just the correspondence from Kissaroo, LLC regarding the issue of the non- payment. Manager Revella: Dave wanted to know if the board wanted to write a response to a letter. 21  . Mayor Rumbold: We have sent responses that this is the policy, bills. If you think that maybe you haven't been clear in the past. Attorney Donovan: I leave it up to the board. There is always the question asked and it's responded to the question is asked again and again and again, whether it merits another response. If you wish me to respond, the letter indicates that there is no legally valid reason to continue to prevent this matter from following due process and required lawful procedures. I want to point out that this is an application for a legislative act, that there is no requirement. The board can entertain if you want to put it on the agenda, you can. There's no legal requirement. If the board doesn't want to entertain it, it's a legislative act. You don't have to. If you want me to respond. I'm happy to respond. If you want to put it in a folder, that's fine as well. Mayor Rumbold: I don't know how many more times you can say the same thing. Would anyone else on the board like Dave to reply, yet again? Deputy Mayor Moore: At this point, what are we waiting for? We sent all the bills more than once. We're waiting for payment, correct? Manager Revella: Yes. Deputy Mayor Moore: And there's 2 board members that wanted to put it on the agenda, but the only reason we're not for non-payment and we have responded to the effect in the past? Manager Revella: Correct. Trustee Sebring: I agree with what you said Faith. He's known about that and he contested, because he didn't get his way. But the fact still remains that the Planning Board had to hire people to give them more expertise knowledge. That's part of the process and whether he likes it or not, he knows it. He doesn't want to pay it all and he's not going to be heard. That's my feeling. Trustee Ramos: I agree. Trustee Svarczkopf: I also agree. Trustee Kraus: I agree, too. Trustee Thompson: If that's our policy, then that's our policy. Period. For all applicants. Miscellaneous Comments from the Board of Trustees Trustee Svarczkopf: 2 weeks ago, I asked about sitting down with John to try to come up with a list of things that we are going to focus on with the Comp Plan so that we revisit that document often. It was my impression that the answer was no, John will do it on his own. Mayor Rumbold: It's John's responsibility to do that. Manager Revella: You can meet with me any time you want. 22  . Mayor Rumbold: You can meet with him, but to have a formal whatever, John does that on a regular basis. We get requests from the Planning Board, the Zoning Board if they have issues to look at certain areas in the Comp Plan. Manager Revella: My note from the last meeting was that we were meeting. Mayor Rumbold: Is it something that you want a formal appointment? You can ask questions at board meetings, you can bring anything up, but I didn't see any reason to appoint you formally to some kind of ward or task force or anything else. The Manager does that on a normal course of his duties. Trustee Svarczkopf: I wasn't asking for a formal employment. Mayor Rumbold: You said something about taking a lead on something. That's when I said that it is the Manager's job to do that. Trustee Thompson: I would like to make a comment about what Dan was talking about, this group that I attended on Friday evening. It's for all 3 of the Villages. They're hoping that all 3 villages will participate. It's the Orange County Citizens Foundation. 1 of the things that did come up at that meeting, the Village of Montgomery is getting ready to sign off on their Comp Plan. But people talked about, write things down on a piece of paper, you say words, but that doesn't often equate to actions. They're going to be doing monthly reviews to go over their Comp Plan goals, so they do stay focused on the things that were updated in their Comp Plan and hopefully they can work toward incorporating whatever they're doing to achieve some of those goals. I thought that's what Dan meant. That he would like to have us periodically address some of the things that we talk about in our Comp Plan to see if we're working toward accomplishing those things. Mayor Rumbold: We do that on a regular basis. Not at every meeting, but if there's something. It sounded to me when Dan said he wanted to take the lead, I thought he wanted some kind of an appointment, but the manager does that. If Dan has any questions that can be brought up at a meeting, just like the Zoning Board, the Planning Board can bring things to us. Trustee Thompson: No, I get it. I'm just saying that that's one of the things they discussed, that they would like to do a monthly review to make sure that they're actually looking at their Comp Plan and seeing what they put down as their goals, which I think do get neglected. Mayor Rumbold: I'll keep track of it and see how it's going for the Village of Montgomery. Trustee Thompson: The Census Committee has met again. People may have gotten something in the mail this week about a census survey. You'll start getting more and more things now about the census. They talked about some things at that committee meeting where they want to touch the areas that have low reporting here in the Village. 1 of them was our Easter Hunt and Backpacks Give-A-Way. They're going to try and get the County to donate tablets to the library to help the people that don't have computer access in their homes. I'm going to the food pantry on Friday and I'm going to be dropping off some brochures for Ginny. That's going to be another area where they think they can target some people that may not be either capable of reporting or just don't understand what they're supposed to do. Mayor Rumbold: Anybody on this committee that is fluent in Spanish? 23  . Trustee Thompson: John is, but I don't know if anyone else was fluent in Spanish. But there's going to be all kinds of aides in all different languages. Our library is really doing a very good job of pushing this. Rev Peggy is doing a tremendous amount of work to reach interfaith. Bottom line is for every person who doesn't report, the Village loses $2500 for each person. If you direct residents to the library, they're gonna have all kinds of stuff in different languages. They can get them on the computers. There's a program in Spanish on the computer. There's a big push to get some of our different populations engaged to do the Census. I mentioned the correspondence with Climate Smart. There is a CAC meeting on the 11th here in the Community Room. I am hoping, Mr. Revella can join us at that one. We really want to start getting things in order so we can start checking off the boxes. Street lights were on for, I believe, 2 days on Main Street by the post office. They are out again. I have emailed all those people that you sent us the links to. I hope everyone else on our Board emails these people because this is crazy. Someone asked me to mention those Planet Aide boxes. Apparently, they disappeared at Shoprite, because they were so horrendous with the people dumping the things that shouldn't be there. They took them away. I noticed they seemed to be better in our Village. Does anyone have a complaint about the by the Frosty Freeze? Building Inspector: I have been in correspondence with the Planet Aide and I told them that if they did not clean them up, I would bring it to the Village Board ask them to be removed from the Village. And they have gotten better. Trustee Thompson: I just wanted to let my Board know that Shoprite had enough of it and they got rid of them. I don't know where they moved them to, but they put them in a less public conspicuous place because it just looked absolutely horrible. I know the Dean has been staying on top of that. I just wanted to know, is we are any further ahead with the security to this building? Manager Revella: All the door locks have been fixed and locked every night. Trustee Thompson: Are we going to remain open 24 hours a day? Manager Revella: The front door? Yes, for now. Trustee Thompson: I thought the general consensus was we didn't need to be open 24 hours a day. Manager Revella: That wasn't the impression I had that was discussed. Mayor Rumbold: We talked about bathrooms being locked on the 2nd and 3rd floor. Trustee Thompson: But I thought the bathrooms being locked was until we got the front door fixed. Manager Revella: No, just to discourage people from being on the 2nd and 3rd floor. Trustee Thompson: Understood. Thank you. Deputy Mayor Moore: I didn't mention during my Committee Report that we did receive the new radios and the Police Department has started implementing them. Except for Chief's mobile, it's not in yet. We have the 2 bases. The 1 base is installed and operational. All the Officers have their portables and the mobiles are in all cars, with the exception the Chief's as of the current moment. I 24  . just wanted to thank the Walden Community Council for always being so on top of things and getting everything for the Flag Day Ceremony and all the wonderful things that they do. There was a question from a resident regarding moving the Village Wide Yard Sale from April to May. We seem to have the last couple of years still kind of yucky and cold in April. I'm just passing that on. I know that it always coincides with a Bulk Pick Up. I think it's too late to change for this year because it's already scheduled, but something that we can maybe take into consideration for next year. Mayor Rumbold: I don't remember why we picked April. Manager Revella: Spring cleaning was Bulk Pick Up. We usually did it the day before. We didn't want to wait until they were doing Yard Waste. Mayor Rumbold: We were doing yard pickup and then we decided to Village Wide Yard Sale so people can just leave stuff out to get picked up the day after. Trustee Ramos: Wanted to make a comment with the Comprehensive Plan and the implementation plan. We spent a lot of hours compiling this and I thought maybe your conversation with Trustee Schwarzkopf, you would at least notify some of us board members or other committee members what was being done, so we can check off since we're so diligent. We check off of our implementation plan. Maybe even meet once a quarter as a full committee to discuss what has actually happened and what's pending. I know we spent a lot of time, I don't want us to not to be involved in another 5, 10 years. I did have the honor to go to Montauk Falls and the Chief had a surprise guest, his son, Will. It was truly memorable. He received the NYS D.A.R.E. Association Achievement Award for 15 years of being the D.A.R.E. Officer. It's very rare that they give that out. Attorney Donovan: If we could all just take a moment. We're all familiar with a publication called Orange Magazine. The February edition is out today. On page 42, it's a feature article about my father and his experiences in WWII. He's 96 years old and it's a good read. Good man. It's a very nice article written by a Montgomery resident. Executive Session-PBA, CSEA and Personal history of a particular employee Deputy Mayor Moore made a motion to enter executive session – PBA, CSEA and Personal history of a particular employee. Seconded by Trustee Thompson. All ayes. Motion carried. Reconvene Deputy Mayor Moore made a motion to reconvene the regular meeting of the Board of Trustees. Seconded by Trustee Ramos. All ayes. Motion carried. 25  . Village of Walden Board of Trustees Regular Meeting February 4, 2020 Motions & Resolutions Approval of January 21, 2020 Minutes Deputy Mayor Moore made a motion to approve January 21, 2020 Minutes. Seconded by Trustee Ramos. 6 ayes. 1 abstention (Trustee Sebring). Motion carried. Resolution 15-19-20 – Designating Election Inspectors Trustee Ramos made a motion to approve Resolution 15-19-20 – Designating Election Inspectors. Seconded by Deputy Mayor Moore. All ayes. Motion carried Flag Day Ceremony Request Trustee Ramos made a motion to approve Flag Day Ceremony on June 14, 2020 at 1pm. Seconded by Trustee Sebring. All ayes. Motion carried. Payment of the Audited Bills Trustee Ramos made a motion to pay the Audited Bills. Seconded by Deputy Mayor Moore. All ayes. Motion carried. Executive Session-PBA, CSEA and Personal history of a particular employee Deputy Mayor Moore made a motion to enter executive session – PBA, CSEA and Personal history of a particular employee. Seconded by Trustee Thompson. All ayes. Motion carried. Reconvene Deputy Mayor Moore made a motion to reconvene the regular meeting of the Board of Trustees. Seconded by Trustee Ramos. All ayes. Motion carried. 26