Board of Trustees

Village of Walden Board of Trustees Regular Meeting July 2, 2024 Mayor Ramos called the regular meeting of the Village of Walden Board of Trustees to order at 6:30pm. On roll call the following were: Mayor: John Ramos Present: Deputy Mayor Chris Batson Trustees Becky Pearson Liz Kyle Bill Taylor Kristie Hall Absent: Ralph Garrison Jr Also Present: Marisa Kraus, Village Clerk Dave Donovan, Village Attorney Public Hearing – Local Law 10 of 2024 – East Ave Parking Trustee Taylor made a motion to reopen Public Hearing 10 of 2024 – East Ave Parking. Seconded by Trustee Hall. All ayes. Motion carried. Trustee Pearson: I would hold it open because there's still questions I have. We talked the last time, Chris put five issues together, but I don't think half of them have been addressed. So I would like to have that held open until the next meeting and I thought maybe there'd be a meeting with the emergency vehicles and stuff so we'd get a report on that. But I don't see a report in my packet, so I don't know if anybody else got anything. Trustee Hall: I did not, no. Trustee Taylor: We have about 5 deliverables that we decided that we'd like to take a look at. Mayor Ramos: I remember. Dave, we didn't generate that into a discussion point? Attorney Donovan: I thought the board had a discussion. I'm not aware of anything else being submitted as a result of that discussion. Mayor Ramos: We'll keep it open and we'll wait for our next meeting on the five points that were raised during our last meeting. Trustee Hall: How are we going to go about getting those points addressed? Deputy Mayor Batson: Can we just cover the five points real quick? Some of them, I think that we have the power to do internally, not us, but the town. Weight limit sign near Olley, check its position, validate that it was at the right side. I have position of overweight limit near 52 that needed to be down. Bill, I thought you said that one was okay. So, we can check that one off. We did ask for an emergency services assessment. I assume John has to ask for that. I don't know who, but we can follow up with that. We ask for a potential no parking sign in that one small part that is village property and we ask and maybe this is something that we should discuss amongst ourselves. But I 1 think that John would probably need a draft that there's a particular trucking company that is the primary offender of being overweight and going down that road. If we could perhaps draft a letter to them reminding them that that road is not an appropriate shortcut for overweight vehicles truck route. Mayor Ramos: Those are the five items that were still pending. We'll have the Village Manager draft a note for our next meeting to have emergency services, Fire Department and EMS and maybe the current commissioner for 911 center, since it is a roadway that's used for emergency responses. Trustee Taylor: On those three vehicles, Chris, he was going to check as far as what the easement is there. What part of that is the village property that's being occupied by those three vehicles as well? Trustee Pearson: I would hope something would be in writing. Trustee Pearson made a motion to keep Public Hearing for Local Law 10 of 2024 – East Ave parking open until July 16, 2024. Seconded by Trustee Taylor. All ayes. Motion carried. Approval of June 18, 2024 Minutes Trustee Pearson made a motion to approve the June 18, 2024 minutes. Seconded by Trustee Kyle. All ayes. Motion carried. Public Comment None Local Law 9 of 2024 – Residency Requirement Attorney Donovan: For board’s consideration, we modified the proposed local law, introductory local law, to have the Chief of Police to expand that residence requirement to the County of Orange. It was the Village of Walden and it was expanded to the Town of Montgomery for consideration and discussion. Expanded now to the County of Orange for consideration and discussion. We haven't rescheduled, we closed the public hearing. So depending upon what you want to do. You are under no time constraints to act. You would then re-notice if you were satisfied in this form or another form for new public hearing. Trustee Kyle: So, right now it’s being open to Orange County, am I correct? Attorney Donovan: That's up to the board. The local law that I drafted on behalf of the board expanded to Orange County. Trustee Kyle: We had discussed between that and the radius within Orange County, but I know we weren't sure about the radius. Attorney Donovan: Radius can work. I have confirmed that. Trustee Kyle: We can set a radius with inside of Orange County as far as the Police Chief position goes. That’s a radius just outside of Walden in every direction. I know because we hit the border of another county very, very close on one side and very far on another. Attorney Donovan: What you can't do is be arbitrary and capricious in the manner in which you picked that radius. Unless, of course, you're gerrymandering for office. Sorry, that's an editorial comment, but it shouldn't be just like a little bit this way and then all the way this way, it should have some face this forward. I mean obviously you’re going to hit Ulster County pretty quickly, so 2 you can't go in there, but it needs to make some sort of sense. To have a rational basis wherever you determine. Trustee Kyle: That's what I was just thinking just because we are so close to Ulster County on the one side where we're located, it's not an equal radius on both sides. We’re cutting off on the other side, because we're so close to the county border on this side. Trustee Hall: But that shouldn’t make too much of a difference. You're still at Orange County, so it doesn't matter. Trustee Kyle: I just feel like it's cutting us off to maybe do the radius, I think maybe it would be better off to do the county instead of the radius. Because if we did a radius depending on what the radius is that would have to be our next step, deciding what we want the radius to be, because we already know we're going to hit it on one side, cause Ulster County is right there. We're working on the other side, so it would depend on how far we want the radius to go. I know you were talking about, what Port Jervis? Trustee Hall: Yeah, I would rather not put a Port Jervis or Warwick. But John said that doesn’t mean that they have to hire from there. Deputy Mayor Batson: Yeah, but we can't set it arbitrarily. We can't just pick. Trustee Kyle: Yes, that's true. But we can just talk about it and look at a map and look at where you know and then set a radius, should that be the next step? Then setting a radius. Deputy Mayor Batson: It cannot be arbitrary. You have to have a reason for that. If we just look at a map and say 30 miles, that's an arbitrary decision. It has to have a rationale behind it. Trustee Kyle: We were talking about the response time of them being able to get here in a timely manner. Deputy Mayor Batson: Sure, not arbitrary in that case. Trustee Kyle: We already know on one side it's going to be close. We're just kind of working on that other side. Were very close to the border of another county, but we can set a radius right? Trustee Pearson: Then don't say radius. Say, miles from the Village of Walden in Orange County. You're only going to go 10 miles one way and you're going to go 40 miles another way. Trustee Kyle: That's what I think we can't do. Deputy Mayor Batson: Is it worth it? Trustee Taylor: Opening up to Orange County increases the pool. It doesn't mandate that you have to select somebody that's too far away. Attorney Donovan: Right. Ultimately, actually the Chief of Police is appointed by the manager. As you know. But if you had a candidate and just put out this for conversation. If you had a candidate from, say, Montgomery and you had a candidate from Port Jervis. It's not arbitrary and capricious for the manager to decide to pick the closer candidate, assuming that they're both equally qualified. That response time is a factor in consideration that's all I want to put out there. 3 Trustee Hall: I think we're making it way harder than we need to. Just go with the county if you don't want to stay within the village, you don’t want to stay within the town, just go within the county. Trustee Taylor: It comes down to getting a bigger pool like you're saying and selecting the candidate that is the most qualified to fill the position. Trustee Kyle: I know anybody in law enforcement that has been working for the position of Chief of Police, they've worked hard to get to that position and I don't see any of them not being as dedicated because they're further away. You work hard to get to a Chief of Police. That's a hard position to get to and to work your way up to that level, you're dedicated enough that I don't think that the distance, as long as it's within Orange County would be an issue. Mayor Ramos: That's what read in the local law 9, correct? You made that change to orange? Attorney Donovan: Yeah, that's what it states. Now, if the board is comfortable with that, you could move to a public hearing. You want more time to think about it. You could do that too. Trustee Taylor made a motion to schedule the public hearing Local Law 9 of 2024 – Residency Requirement for July 16, 2024 for 6:30pm or soon thereafter. Seconded by Trustee Kyle. 5 ayes. 1 no (Trustee Pearson). Trustee Pearson: I'm not comfortable with the wording in residence and residency. I am going to probably vote no for the public hearing because I don't think there's enough in teeth in that for me. Motion carried. Local Law 10 of 2024 – East Ave Parking Tabled LPR Contract Deputy Mayor Batson: I'm certainly not opposed to upgrading the camera in the public safety of the village. My main concern was not the cost of the project, I'm comfortable with that. The licensing fees for the license plate readers were $24,000 a year. That's a one time, $24,000 fee? Chief Herlihy: Perpetuity. Dan Svarczkopf: We wanted $100 a month per camera. For as long as we keep the cameras in, I ask them for licensing fees so that we can fit it into the one-time fee. So we have in perpetuity so that we can fit into the grant pay for 50 grand. Deputy Mayor Batson: That is much difference. Trustee Pearson: Does it say that in there? Dan Svarczkopf: It does. There is yearly maintenance essentially just for patches and security updates. *inaudible* But then in the actual licenses we have forever and it is on Prem, so even if we decide not to continue with security updates, you still will have those licenses and will continue to work. 4 Deputy Mayor Batson: But just to make 100% sure I'm not paying $24,000 a year for a licensing fee, one time. Dan Svarczkopf: One time. Trustee Pearson: Can we make sure that that's spelled out in there, because I didn't read that. Chief Herlihy: Should say it in there. Should say one-time payment in perpetuity. Dan Svarczkopf: If you need the wording to change in any particular way, I can change the wording to say exactly what you need it to. Mayor Ramos: For the record, just repeat that. Dan Svarczkopf: They wanted a certain amount per camera per month so that we can pay for it with the grant. I had them give me a licensing fee for that camera in perpetuity so we can use that license for as long as we want and the $24,000 is for the 6 cameras, a perpetual license and then there is a maintenance fee I think of $2400. It's somewhere right around there just for security patches and any updates. Mayor Ramos: The $24,000 is a one-time fee and then and then the $2400 is a maintenance software. That's a yearly basis. Dan Svarczkopf: $24,000 is a one-time fee and you can pay them directly through that or I can do it and we can go that way. Mayor Ramos: When does that occur? What month? Is it a January thing or is it a June thing? Dan Svarczkopf: Once we start the contracts, it will be 12 months from then. Trustee Kyle: Or could it be broken up monthly? The yearly fee, or is it just once a year? Dan Svarczkopf: It's their fee. I actually don't know I can find out for you. Deputy Mayor Batson: Can you just walk us through like what's the, especially Chief, what's the benefit of having license plate readers? From a public safety standpoint and from your teams use of this? Can you just walk us through why this is a good idea? Chief Herlihy: The best thing that we could do is for statistical data. A lot of times crimes and things happen within the counties and as part of our contractual obligation, all of our LPR information will be stored at the CAC, which is the Orange County Crime Advocate Center and any kind of information that we need from investigators standpoint will go into that database and other agencies will be able to search that database for specific cars, makes, models, license plates, things like that. And the same thing, we have the ability to tap into that as well. Deputy Mayor Batson: Can we guarantee as much as possible that there's no other sort of nefarious reasons for this? There's a bit of a Big Brother aspect here that terrifies people. Chief Herlihy: That's not what we're about. We're not looking into spying on people. It's just informational data, that's all. Deputy Mayor Batson: But it can be used for investigations. 5 Chief Herlihy: Oh yeah, it would definitely be used for an investigation. Deputy Mayor Batson: Does the system have the ability if there's some sort of APB for license plates or be on the lookout for a car or anything like that, that it alerts you if those conditions are met? Dan Svarczkopf: What we can do is if you have a license plate that you want an alert for, we can set it and an e-mail can go out to any group of people or individual person. The minute it sees it, I have been testing that so whenever my truck goes by my house, I get an e-mail within about two or three seconds with a picture of that car. As best we can, the driver and the license plate and it also alerts what the dispatch would have as well. Just an alert that pops up that says that car has been spotted at this entrance to the village. Trustee Kyle: For a BOLO or an APB, it can pick that up? Would that coordinate with an Amber Alert or Silver Alert? Chief Herlihy: That's all the information that's stored in the database. So in order for you to be able to get a hit on those plates, it's got to come from some database. So, it's like our DMV database. We have suspended vehicles. Then as one of the vehicles pass by that, it would automatically as soon as the plate reader reads the plate, it automatically checks it through the database of the daily information that's downloaded for that day, and then we get hit on it. Same thing like when we have the LPR's on our vehicles. We're driving around and we pass the vehicle going in the opposite direction. It reads the license plate and it's immediately checking the database that we download every day. It's comparing it to that database and then it's giving us a hit, if that license plate is in that database for a specific reason. Trustee Taylor: Would it tie into an Amber Alert? Chief Herlihy: That’s part of the database. Suspended vehicle, a vehicle that's part of an investigation. Trustee Pearson: We no longer have them in our cars? Chief Herlihy: We have one, but it hasn't been in use. Trustee Pearson: Why? Chief Herlihy: 20 years old. Deputy Mayor Batson: In your example for that though, you’re a Police Officer, you've got that in your vehicle that pops up. You have the ability to react to that immediately, right? Turn around. We'll get that guy. Is the intent that when these hits that we'll be able to react to them as well? Chief Herlihy: Yeah, it's not just that we're just going to install them and just leave them at the wayside and then do nothing with them. Trustee Kyle: Because they're at the entrances. Right? Chief Herlihy: That our goal is. 6 Trustee Kyle: You have the time for that person to have to drive through Walden, so you have the time of them being in Walden because they're at the entrances, so getting them coming in. Chief Herlihy: Yeah, so let's just say Red Honda Civic where the license plate of blah blah blah was involved in a crime and all of a sudden, as we pulled the database of stored information, we see that at 6pm on July 2nd, it came through Coldenham Rd at the LPR in the Village of Walden, and then it exited at the LPR on River Rd. at 6:15. But we know that it was here during that time, and we could then track it from location to location, because then another LPR on maybe the Thruway, picked it up at 7:15 and we can establish a timeline of where that vehicle had traveled through. Trustee Kyle: For sure. For timelines, that's awesome. As far as like an Amber Alert, though, you were saying that that alert comes in within *inaudible* so if there was an Amber Alert put out and that plate hit as that car is coming into Walden, you guys will know within enough time where that car will still be in Walden. By the time you get the alert where you have the opportunity. Walden, is not very large, but in the hopes that you can get that car. Chief Herlihy: Hopefully, yes. Trustee Hall: Are they going in the cars as well? Chief Herlihy: No, just the entrances. Trustee Hall: Why not the cars? Chief Herlihy: The LPR's, because they're 20 something thousand dollars. Trustee Pearson: Where's the $71,000 coming from for the poles? Chief Herlihy: That's coming from the grant. The entire grant is spent. Trustee Kyle: I think at the entrances might be more beneficial because the car might not be everywhere. Having it at the entrances of Walden, you get that plate and if it registers within seconds, say there is an Amber Alert. They have the opportunity to respond. Trustee Hall: Hopefully there's one in seconds, hopefully. Trustee Kyle: You said you tested it right? Dan Svarczkopf: I've never had it take more than 10 seconds. Deputy Mayor Batson: Does it come through an e-mail? Dan Svarczkopf: It comes through e-mail and it comes through if the dashboard is up on the dispatch computer. Trustee Taylor: How often is that database updated? Chief Herlihy: It's usually daily. It's a continuous update. It's just when we downloaded to the actual LPR. Trustee Hall: How long is it stored for? The data. If you have a car that you're looking for, is it in the system forever or is it in the system like 6 months? 7 Chief Herlihy: Until it's taken out of the system. Same thing like if we have a wanted person, nobody knows about the wanted person until we enter it. Once it's entered it's in and then anybody that runs that person or any police agency that runs that person it'll pop. But now all of a sudden if the warrant has been removed and we pull that person out of the system then it's no longer in the system. Same thing with the Amber Alert. Silver Alert. It's put in and then once it's done. Same thing with a missing person. We put them in, once we find them or locate them. We pull it out. Trustee Pearson: You said the alert comes in to where? It goes into their cars? It goes into the dispatch? Where do the Police Officers see this alert part? Is it in the Police Department? Chief Herlihy: It should pop up on the dispatch screen where all the cameras are. Trustee Pearson: Then what happens next? Chief Herlihy: Then the dispatcher gets on the radio and alerts the patrols. Trustee Pearson: It doesn't go into the police cars that they're already in. Chief Herlihy: Unless they're monitoring it from the car. We can monitor the cameras anywhere. It's a web browser. Dan Svarczkopf: There is a mobile app for the LPR software as well. If they had a tablet or something open, they can be watching that LPR. Chief Herlihy: But it's different watching 90 cameras in the station's hardwired and watching 90 cameras on a tablet. Trustee Kyle: But you would be getting an alert. That's what I'm saying, not watching it. If you were sitting on the side of the road doing traffic control. Your car is parked and you had it open on a tablet, you would get the alert on a wi-fi. Chief Herlihy: Correct. But 9 times out of 10, it's gonna come from dispatch. Trustee Pearson: Lifespan of cameras and communication? Dan Svarczkopf: With technology, you always have things that die. *inaudible* hard drives that die. You're going to get years for sure. The hard drives are guaranteed for a warranty for four. The cameras, they're high end, they should last. Trustee Kyle: I feel like with a grant, it's kind of a win win because we got a grant for it. Chief Herlihy: That's the only thing we can spend the grant on. Dan Svarczkopf: There's another level of because we're going all the way to the edges of the village with the point to point network. We also have the ability then to add cameras at a less expensive price in the future because we have all, we have 22 poles now that have power and internet already going to them, if you find an intersection later that you want to put a street camera on, all we need to do is pay for the cameras and the switch and we're done. So that's another big, big part of this cost is the expansion all the way to the edges of the village. We were only within 10th of a mile before, and now we're going all the way to the exterior, and it's definitely a lot more poles. 8 Trustee Pearson: Are we up and running with all the other cameras that we had already? Are all of our other cameras up yet? Dan Svarczkopf: All of the parks are done and operational. Bradley, the internet, we're waiting on internet to get up and we need to get on top of DPW to grab the internet from there. We're going to pull for one of the LPRs from there as well. I'm kind of at a standstill with, I have the one in front of Walden Elementary installed and working all the street cameras. I'm waiting on poles and the electrician. I didn't want to have to call out twice because they're going to get a bucket truck to do it and I knew it was going to cost more. I talked to John. He said wait until we have this settled. Trustee Pearson: What do we think is the time frame on those poles that we're waiting for? Dan Svarczkopf: Once the electrician gives me a timeline on how long it's going to take for the poles, I need about a week after that to get the rest of the camera set. Once the electricity is in place. Trustee Pearson: I don't know if you watched last time, but I had an issue with taking cameras away from Valley Ave. John talked about that he was going to talk to you about it. I don't think we should take cameras away to put them at Hannaford. I think Valley Ave is a necessary street to have them on. Chief Herlihy: I've already had two shootings at Hannaford's. Much more happened down there. If you and it's at the discretion of the board, we saved $150,000 that we were going to pay anyway. If you want to take the 7-10,000, that will cost you for that camera. And you want to buy it? I think it would be a great idea, but that camera from Valley Ave needs to be moved to Hannaford’s. Trustee Pearson: Why is it Valley Ave? Why can't we take it from another spot? Chief Herlihy: That's the one we decided was the one that should be moved. Trustee Pearson: Where is a less active street? Dan Svarczkopf: That is the least active street that we had. Trustee Pearson: I'm not for taking that off. I'm sorry to say that. When were the shootings down there? How long ago? Chief Herlihy: I don’t have the exact date. Trustee Kyle: There was a car that crashed into the building not long ago that I know about. I know there was a lot of incidents and I think it is important to have one. Chief Herlihy: We have calls there every day from motor vehicle accidents, hit and runs. Issues with all the stores. Trustee Pearson: Yeah, but that's a private parking lot. Chief Herlihy: We're not going to be in the parking lot. We're going to be watching the bridge. We'll be watching the bottom of Oak Street. We'll be watching problematic areas. We can also see the back behind on Bradley coming down the hill. We'll have a lot more benefit for that than sitting on Valley Ave. 9 Trustee Kyle: I think it's very important, I agree, that it's very important to have it by Hannaford. I'm not saying Valley Ave isn't a problem intersection, but for law enforcement purposes, you guys have your own stats of what happens where. Mayor Ramos: We'll look at the budget for next year for Valley Ave. Dan Svarczkopf: It would take two poles to get down there again, to Valley. I took two poles out to send them down Oak Street so I would need to add two pulls back. Trustee Kyle: Do you have cost for that? Dan Svarczkopf: You're right around 7 grand for that. It's $3200 for poles and then probably a couple grand to get the pole. You're probably 10 grand to get it to Valley with the cameras installed. I know last week you talked about the front entrance to the building as well. That front door, the system that we're putting in downstairs can do that access control as well. So if you want to talk about the front door and Valley Ave because we've saved $150,000 that we were going to spend. We can put 20 towards that and get the door and the cameras done as well. That's up to you. I can get you a proposal. Trustee Kyle: Can you? Trustee Hall: I'd like to save one. Trustee Taylor: What does the network monitoring consist of? I know under services you know firewall maintenance all that, but it says network monitoring. What does that consist of? Dan Svarczkopf: I check pretty much daily to make sure there are no cameras down. I also check any security patches and updates and when those come through. I'll schedule with Chief to set up a time 2:00 in the morning, 3:00 in the morning to have those updated, make sure that monthly we are making sure that there's no security concerns. No one's trying to attack our network. No one's trying to get into our network, and everything is patched correctly so that there are no zero day vulnerabilities. Trustee Taylor: You're monitoring that on a continuous space. Dan Svarczkopf: I'm monitoring the cameras and the actual network and the Vlans and all of the everything we have set up to keep everything separate and secure. Trustee Pearson: Can I go back to Valley Ave? That camera is not there now? Dan Svarczkopf: They're not operational. Trustee Pearson: It’s up there. We spent money to put it up there and now we're going to spend money to take it down. Chief Herlihy: The original cameras there that hasn't been operational for years. Trustee Pearson: Oh, no. I thought one of the new cameras that we were putting up. Were we planning on putting a new camera on Valley Ave and that's where this one's coming from that hasn't gone up yet, is what you're saying. 10 Dan Svarczkopf: *inaudible* going on Valley Ave. We would put those three cameras down at Hannaford, pointing up Oak Street, down the bridge and one over towards Hannaford. Chief Herlihy: There's one camera, not three. Dan Svarczkopf: One pole, three cameras. Trustee Pearson: Are they moveable cameras? Dan Svarczkopf: Yes, they move, they’re pan tilt, zoom cameras. They have dual lenses, so they have a big wide view. When they see motion, they'll actually go to it and track that motion. Trustee Taylor: You have an example of something that wouldn't be covered under the service agreement because it says it's 150 an hour to cover something that's not covered under the service agreement. Dan Svarczkopf: Let's say there was a lightning strike and it knocked out an entire pole. It's not a warranty issue, it's a lightning strike. Your insurance will probably cover that. As far as the hardware goes and then I would charge you for the hourly rate to go and switch all that out. Trustee Taylor: It's an anomaly that could happen. Dan Svarczkopf: Yeah. Camera dies after five years. Hardware isn't going to be covered anymore. I'll charge for the camera, charge for the labor to put it up. Trustee Taylor: Understandable. Trustee Hall: You're gonna work on our proposal? Maybe to get another set up so we could have Valley Ave and Hannaford. Dan Svarczkopf: Yes. Chief Herlihy: It would be the door and Valley Ave proposal. Trustee Hall: Okay. Dan Svarczkopf: The front door access control. Right now it doesn't lock. You'd be able to have key cards to scan in. We can set it to lock at particular times of the day, unlock other parts of the day, and actually give people access control key card. See who's coming and who's going at any given time when they are locked. Electromagnetic locks up on the top, so it would magnetic shut and then it would open. Trustee Kyle: Once that’s installed, they would lock with the electromagnetic. Dan Svarczkopf: It would lock, it would stay locked at certain times of the day, and then you can, there would be an intercom there. If you want to get the PD you can push the button and if not you can use your keycard. Deputy Mayor Batson: That proposal would be independent of this. We can move forward with this though. 11 Dan Svarczkopf: Absolutely. And John already has a proposal for the access control. I gave it to him. Trustee Pearson: What's that roughly look like? Dan Svarczkopf: The access control, the side door for the PD, the inside side door from the PD and the door coming from the hallway and the front door. I wanted to say roughly 17, but the switch that now has to be included in this proposal, which is already bought, was included in that. I got to get you numbers based on some of the equipment we've already bought for this proposal. I just have to look again. Trustee Pearson: We're using a switch in this proposal for where? Dan Svarczkopf: This proposal, we actually added seven cameras in the PD, you have 5 right now. We have 5 cameras in the PD. We wanted to integrate those into this camera system that we are putting in. This proposal actually has those 7 cameras added in. I needed a power Ethernet switch to power those cameras so that switch is also used for the door locks, so I won't have to do that on the next one. I just need to adjust a couple numbers, but you're right around $17,000. Chief Herlihy: The one camera that we have downstairs out of those five, one is for the cell room and it's on an old DVR and it has to have specific software to run it for us to be able to download that information and give it to the DA for discovery. And if that computer goes. The software has not worked on any of the new computers we bought, so if that computer goes, we no longer have cell room. Trustee Pearson: Where are the other five? Chief Herlihy: You got one at the back door. We got one in the hallway. We got one in our cell room. Then we have one in the back parking lot, and then there's one other one. Dan Svarczkopf: I've got 2 on the front corner. Trustee Pearson: That’ll be done now? Dan Svarczkopf: That’ll actually the first thing I do before the before the traffic cameras, they're almost ready to go and I have the cameras. Front of the building, side of the building, down those two, one in the main entrance. Right, as you come in through the front door and then replacing a couple inside of the cell rooms. Chief Herlihy: The door and behind the door into the hallway where the bathrooms are downstairs. Attorney Donovan: Dan, what's the all in cost for what's in front of the board right now. Dan Svarczkopf: The all in costs was, with the parks, we are just under the 360. I think we're the 359,900 or something. Attorney Donovan: I want to make sure I'm looking at the same thing because I didn't see what Deputy Mayor Batson was referring to before with the license plate with the licensing. Deputy Mayor Batson: It was in the previous, it was not on this one. When John gave us the information for the last meeting, he had it broken out on there. I was just remembering. 12 Attorney Donovan: Because what I'm looking at here is exhibit A, you got the village traffic camera surveillance upgrade $140,100 and then for the poles, exhibit D is 71,400. Does that include the electrician? Dan Svarczkopf: That is the electrician. Attorney Donovan: Not just cost impose, that is electrician. I understand billed separately. Then there's your cost for maintenance and whatever, the all in cost for this project is 211,500 for this project. Chief Herlihy: Yes. Dan Svarczkopf: Yes. And then the 148 for the previous project. Attorney Donovan: Gotcha. That's all I wanted to clarify. I think I mentioned it before to the board, but I'll mention it again, there was a bunch of negotiations in the prior contract, so that the legal terms, if you will of this contract correspond with the last contract. I'm fine with the legal terms, so long as you guys are fine with the number and where the cameras are going because that's above my pay rate. Deputy Mayor Batson made a motion to approve the Village Manager to sign the LPR Contract as discussed. Seconded by Trustee Hall. Dan Svarczkopf: Can we clarify that for right now, we want to go in on Hannaford? Trustee Pearson: I don't. Deputy Mayor Batson: That's up to the Chief. Trustee Kyle: I would say Hannaford over Valley Ave. Dan Svarczkopf: Then I'll get you a quote for that. Trustee Taylor: Relying on the Chief’s input on this. Deputy Mayor Batson: Before you get this quote on Valley Ave, we're making that decision arbitrary. Like if there's not data to support putting the camera on Valley. You can give us the quote. Mayor Ramos: That is something we can work on. Trustee Pearson: That camera on Valley Ave was from the last quote when we were putting cameras up. Now we're taking that camera away that we've already paid for and putting it somewhere else. Deputy Mayor Batson: But that camera, it doesn't work with the new stuff, right? The old camera doesn't work. Chief Herlihy: You paid for a couple of cameras. Yes. Dan Svarczkopf: We're moving them. 13 Mayor Ramos: The old camera there is relatively old. Chief Herlihy: It doesn't work. Correct. Deputy Mayor Batson: When you're putting up the new cameras, are those old ones that no longer working coming down? Chief Herlihy: Yes. Dan Svarczkopf: One of the things that slowing us down is NYSEG, replacing all those poles and it's all the poles that I was going to mount on. We're waiting for them to finish. Trustee Pearson: Do we know that time frame? Dan Svarczkopf: They told me end of June. Most of these poles are good. I'm going to check with NYSEG on the new poles. I'll honor this until we're done. Mayor Ramos: You mentioned lightning strike. What would be your turn around time? Dan Svarczkopf: I can get cameras in hand in about a day or two. I can get the switch in hand in about two days. It's actually depends on whether the electrical circuit is damaged or not. If that's not damaged, I can get everything back up and running in a day or two. All ayes. Motion carried. Public Comment Cheryl Baker: Just a couple clarifications because you have the contract in front of you. Is the data that's collected by the LPR put on the same data servers as the cameras that you guys have now? Is that all going on to the same servers or the separate servers? Mayor Ramos: My understanding is different. Trustee Hall: Sounded like it was two different systems. Trustee Pearson: One is going somewhere else for the data as well. It's not just here. Cheryl Baker: I understand that they'll keep plates that are flagged in the system, but what about those that aren't flagged. Is there are purge after 30 days? Those that aren’t flagged get deleted or they even tracked. 5am someone goes down to Orange County Bagel every day. Is that tagged in every single day? Or is it only kept in the system if the plate comes up as a problem in some way? Trustee Kyle: I would say that it's a matter that the plates are recorded and we would have to ask them how long those are kept on recording. I guess it would be the same as the security system if it purged but definitely going to find out. Trustee Hall: Is that what I asked? Trustee Pearson: Yes, that's what you asked. Trustee Hall: If I understood it correctly, which sometimes I don't, but if I understood it correctly. Your vehicle is involved in an incident and your license plate is recorded as you're coming through one of the entrances, your license plate will ding, basically set an alert to dispatch as a problem 14 vehicle, then dispatch can let the officers know so and so's here. That is stored in that data system until it's taken out until that problem is solved. Once that crime or whatever it may be is solved or whatnot. Then that vehicle comes out of the system, there until it's solved is that is that what you're asking? Trustee Kyle: I think though, if there's nothing on your license, you're just the normal driver. Obviously it's reading every plate. I think what the issue is, is it storing the information of your plate? If your plate doesn't have a ding on it? Trustee Hall: Yeah, don't do anything wrong they’re not gonna bother you. It's reading every plate. Deputy Mayor Batson: It does. It stores it. I can't answer the question. Trustee Kyle: But is it storing it? Deputy Mayor Batson: Of course it is, absolutely because they'll need to go back. I can't imagine and again, I'm not answering this officially. I can't imagine that since we're using software from the same vendor that the storage capacity of the cameras and these license plate readers are not the same. I can't remember if our previous storage agreement was 90 days or 120 days, but it seems to make sense that they would be in sync. Trustee Hall: The capacity of the hard drive. I think she was asking if it was the same. They should be separated. Deputy Mayor Batson: I can't imagine that if he's installing software that it would all not be sustained and carry the same amount of storage, it wouldn't make sense to have cameras record for 90 days, but the license plates only record for 25 because you couldn't use the two systems together then. Trustee Kyle: No that does because a license plate reader just it gets the tag number and then that gets put in. But a camera takes up a lot more memory. Deputy Mayor Batson: These are cameras. Trustee Kyle: Yeah, but they’re snapping a picture of a license plate. It's not like a video feed. A constant. One takes up a lot more memory. There might be a difference in the amount of storage time that it stays on a server. We can definitely ask them. Deputy Mayor Batson: I get that. Why is it relevant how long a computer system owned by the government stores its information? Cheryl Baker: When you eventually, probably look how much traffic we get in and out, especially at multiple entrances. You're talking a colossal amount of data. Eventually you're gonna start filling up those servers very quickly. Also, you always have those jerks that love to hack and do things like that. I don't think it's anyone's business what, where, unless someone's doing something untoward, obviously, but for your normal, everyday, people coming and going, I don't think that's anyone's business to having that stored. I understand, Big Brother is a thing, but I was just curious as to how long it's being stored. Eventually if you're storing all that info, that’s a profound amount of info to store for non-criminal reasons. 15 Trustee Kyle: I don't think we're the ones storing it. The servers belong to the company that's putting it in. It wouldn't be our responsibility, where we would have to maintain the servers, that's on that company server. It wouldn't fall on us. That's a plus. And as far as just having it in the system, I feel like a license plate, someone can walk by and see your license plate. Cheryl Baker: True. Just the insurance policy, it probably doesn't matter, but I'm just curious in the event that there was a hacking of our data services, the insurance policies cover things like that? Mayor Ramos: Yes, it does. Cheryl Baker: Let's say someone's tag reads expired, but they're already gone. How does the enforcement work with that? If the person's not currently moving or driving? Say their parked back in their driveway, do tickets still get issued? Mayor Ramos: If it's on a public street, it’s fair game. It's on a private property, you can't. Trustee Kyle: I'm curious especially with a lot of license plate readers with tolls. What if you're not the person driving the car? What if your friends, spouse, mother, daughter, whoever takes your car? Trustee Taylor: You're on the hook. Your vehicle. Trustee Kyle: That's not actually true, because you might have to pay a fine, but you can't get brought to court and be charged with it. All they can do is give you a fine because they can't prove that you were the one driving. If you're the owner of the vehicle. Deputy Mayor Batson: That's where I'm not sure I agree, because if you go back to what he said, he said that when that camera snaps the license plate, it also can tell or at least show a picture of who is driving that. So, that has to imply that it is more than just a snapshot of the license plate, otherwise it couldn't pick out a person. Trustee Kyle: That's how speed traps are, but it could be hard to prove. If they have a hat on. Deputy Mayor Batson: Right, but we've got a Police Department for that. Mayor Ramos: They don't use those as speed traps. If you're doing 150 miles an hour from one point to another point, you're going to get flagged. . Trustee Kyle: We're talking about like a suspended license plate or suspended registration. That’s the reason I compared it because if somebody took your car, let's say you had family visiting, they took your car out, they didn't realize. I don't know how that would work if the owner of the vehicle would be the one held responsible. Mayor Ramos: When you pass over those big gantries, you see those flicker of lights. That's a photographer taking your picture and your data that's on your on your vehicle. So, if need be and if you're called into court, if you choose not to respond to the summons in a guilty or not guilty way, then that evidence is brought up to you against you there. Trustee Hall: Maybe Dan can come back and answer some of these questions because obviously we don't know the actual answers. Mayor Ramos: We can call them back. 16 Cheryl Baker: I just wanted to thank Deputy Mayor Batson, Trustee Pearson and Trustee Kyle for attending the Walden Business Council meeting that we had last Thursday. We had a good, robust discussion with the businesses that showed up that they have interest in continuing and growing it. The next Business Council meeting I'm looking to have on Thursday the 25th location to be decided. I'm hoping to have it here. I need to get confirmation from the village. But as soon as I get the notice, I will allow you guys to know. For businesses that are interested, I spoke to the Wallkill Valley Times, proposing an idea that we showcase a business of a week, a little bio of the business owner and a snippet of the business that's in the village. They're open to that, they would like to do that. So, any businesses that are interested in participating in that can contact me via e-mail at the waldenbusinesscouncil.com. I will reach out to you with the form with the information, we'll get that out to the paper. We have some businesses here that people may not be aware of, like the comic store and collectors and ones that are trying to come into the village. The email is waldenbusinesscoucil@gmail.com. I'll have that work done within the next couple of weeks, I'll start sending out the forms for it. Payment of Audited Bills Trustee Hall made a motion to approve payment of audited bills. Seconded by Trustee Taylor. All ayes. Motion carried. Miscellaneous Comments from the Board of Trustees Trustee Taylor: First and foremost, as everybody probably knows, we lost a significant member of our Community last week, Miss Anita. Everybody that has known her, I'm going to just say from a personal standpoint. I got to know this lady several years ago and she defines the term lady. She defined what Walden was, what Walden is and what Walden could become. She will be sorely missed by a lot of people. I will miss her dearly myself. I found her guidance and her history of this village to be very fruitful and just like to extend that appreciation on behalf of myself. Project updates. I believe Deputy Mayor brought it up that we'd like to see some kind of update on these projects that we have. Deputy Mayor Batson: It's next on my list of pet projects, so way back I talked about a project list and I kind of came up with something. We liked it, but it turns out something like that is close to already existing now. Jean keeps a list of all of the projects that actually contains all of the vendors and the spend. The reason that I kind of backed off on my idea was that I think that what exists is workable for us. I think that it just needs a little commentary and added to the agenda. Rather than reinventing the wheel, I think what we need to do, is just work with Jean on that and I'm more than happy to since I had already brought it up. I think most of what we want from a dollars perspective, is there. I think the next step that we would need to do is obviously get that, make sure it's distributed consistently, but then challenge the agenda part of it for John to speak to those on a regular basis. But the core of the document I have seen and is dangerously close to what we had previously discussed. Trustee Pearson: Why couldn't we get a report every month on what's going on, a monthly report from the Treasurer? Deputy Mayor Batson: Totally can. Absolutely. Can I firmly believe that she has it? It's missing the commentary though, so it just simply has a list of the projects vertically and then sort of across the top of them are the vendors and then populated within the matrix is how much we spent on those. Just hypothetically, if we were to take Millspaugh Park on there that we're working on, it's got the vendors, each vendor as part of it and the spend. The way that the document is structured, it needs collapsed, it needs made a little bit more user friendly. But I don't see a reason why we couldn't. 17 Trustee Pearson: But then it doesn't tell you where we are in the process and how much longer to go. Deputy Mayor Batson: And that's exactly what we need to add with the John part on the agenda. I think that when we add those two together. Trustee Taylor: That's where I'm coming from. Understand the monetary aspects of it. That I get and that sounds very good, but peppered through our packet here is by departmental reports or the managers report things like Community Center coming along good. Well, that's been coming along good for a long time. Where are we? Deputy Mayor Batson: You're right. Trustee Taylor: What's the completion date here? Same with Millspaugh Park. It looks good. It's coming along. I find that insufficient for wondering where we are specifically other than monetarily, vendors, money spent, etc. I'd like to know where we are in the completion of projects. Deputy Mayor Batson: I think that you have a wonderful point that we probably need to engage John on and all of these. I greatly appreciate the amount of effort that is put into these reports, but you are correct. I could survive with three to five bullet points with a relevant bit of information under them. Most of these bullet points, I assume are probably here for us as some sort of validation for performance reviews at the end of the year, something like that, but they do not necessarily deliver to us any of the information that we are after. I would love to see these truncated to three to five things of exactly what let us and the public needs to know. I think that's a great discussion for us to have. I'm not attacking these reports at all. I understand their base value. But I would challenge you to go back and look at them week to week and they are shockingly similar. Trustee Taylor made a motion to include these projects with some verbalization as to where they stand relevant to completion and the finances associated in the reports. Seconded by Trustee Pearson. Deputy Mayor Batson: I'll tell the one piece on the finance document is huge. Just is challenging to print it because it because it’s this long. So, it may take a little bit of finagling to get that concise enough down to fit into a page or so, but I'm confident that it can be done. The core of it's absolutely there and I'll see if I can get Jean to pull it early next week as an example. All ayes. Motion carried. Trustee Taylor: Status on 35-37 Montgomery Street. Do we know where we're at on that? I know John's not here. Trustee Hall: It's for sale. I think we discussed that. Mayor Ramos: Nothing's been done and I was hoping the Building Department was here, but no, he is not. We'll make that a topic of discussion for next meeting. Trustee Taylor: There has been an uptick on police presence throughout the village. But when I look at the report and it tells me that there's been 16 violations issued. I'll go back to what I always ask how many of those are relevant to speeding? I'm being asked by residents that question. Trustee Kyle: Are you thinking that's not enough violations? 18 Trustee Taylor: Didn't say that. I said, how many of the 16 are speeding? Residents are not real concerned about seat belts and registration. Trustee Hall: I am. I don't want somebody flying out the windshield. Trustee Taylor: No, but the predominant question is today, which has been for the last several months. Speeding is an issue. And I'm just curious, I've got 16 violations. How many of them are for speeding? Kudos for a little uptick in some of these presence. Trustee Pearson: I do have something, John. I'm sorry. I read the report and in the report we talked about the Building Department had two grass that they mowed and the Parks Department had four. I want to know who's right and who's wrong. They're different. Don't we get paid? We bill out those people. Are we billing out for four? We billing out for two? Why is there a discrepancy between the Building Department and the Parks Department and how many we're doing? I would like some type of report on what's really happening there. Thank you. Trustee Kyle: I did not know Anita Vandermark very well. I did meet her when I was running for Trustee. When I got elected, she was very welcoming and super sweet to me. I do feel like it is loss for the village. The meeting that Cheryl put on for the potential of a Walden Business Council did go very well. I was there with her. I helped her set up and put together the presentation, there was a good turn out and there was a lot of commentary from business owners. They seemed to be active and involved and they had comments, concerns, recommendations, and ideas. I will say I know Cheryl didn't mention it, but just on social media, she's had people say to her, why are you doing a Walden Business Council? What is the Walden Business Council going to do that the Business Council of Greater Montgomery can't do or the Orange County Chamber of Commerce can't do? This is not in any way a thing that is to compete with the Business Council of Greater Montgomery or the Chamber of Commerce, I think that Walden is in need of maybe extra support because our business district is struggling and that's why I thought it was a good opportunity for a liaison with the Business Council and that's why I volunteered to do that. I have talked to Randi and Randi has a lot on her plate. She is also a Trustee in Montgomery and she's very supportive and anything that can be taken off of her plate and give her some relief. She's all about it. And if there can be a business in Walden wanted to join the Business Council of Greater Montgomery. I can point them in the right direction and this would just be an extra resource for them. Not something that we're trying to charge that they have to pay to join into, but something that Cheryl's trying to do to help grow the small business district in Walden, which obviously is struggling and it's just an extra resource. I think it's a great opportunity to network share ideas share resources. Have some sort of camaraderie to recommend each other. You go into the bakery and you're talking to a customer and they go, oh, I've been trying to get my house painted. Oh, I know a painting company. Just a way for businesses to network and for it to improve the quality of life for small businesses and for residents in Walden, it's not a competition. It's not something that we're trying to take away from either organization. It's just an extra resource just for to help out that that's all it is and that's why I think that having that liaison between us and the Business Council is wonderful. Randi did start to include me on all emails and any questions I have, she said reach out to her and she'll provide any help that we need. So I think that it's a good partnership and I like the direction that it's going. I hope it works out. I just want to say, Cheryl, great job with the meeting. I think that it's going in the right direction. I hope it works out. Trustee Hall: I want to mention Anita. She was there for a lot of us. She's helped a lot of us. I'm going to miss her emails and her calls. Just to kind of check and see how I'm doing, see what's going on. What's coming up next. The services were beautiful. A lot of pictures and stuff. That was really nice. Valley Central just had great graduation this past weekend. I was lucky enough to be there. My son graduated. Thankfully it stayed nice and we were outside. Storm cleanup. The village 19 did a good job getting that stuff off the streets. I know my mom had quite a bit of stuff there and they were they got. I think they took two or three passes by so they did a good job getting all stuff up. The street sweeper. He came down Gladstone and it was mentioned to me that there was a car park there and instead of just going off and doing whatever when the car moved, he actually came back around and did that spot again just to make sure that the street was clean. That was nice. Also on Gladstone, those potholes have been filled, which was really nice. My car thanks to you. National Night Out. I have seen it advertised on Facebook, so if you're on there, please share it. Let's get the word out about that. 35-37 North Montgomery. John commented on the live feed. They're waiting for the bids. We're securing the bids on that, so that's what we're waiting for on that. Trustee Pearson: It's to tear it down. Trustee Hall: I believe so. He just said that waiting on the bids. Deputy Mayor Batson: I remember that there were some challenges in finding the contractor that could remove asbestos. The only thing I had was to piggyback on what Trustee Taylor said and Trustee Pearson as well, when it comes to the agendas that we do, often ask the same questions over and over again, 35-37 North Montgomery. As we're challenging what perhaps makes the best Village Manager’s report, I think we've kind of mentioned this in the past. There's a laundry list of, call it, old business that could easily be on there, that just answers those questions for us and also makes it available for the public. But it would have to have a speaking bullet point. This one is a perfect example. Bullet point 35-37 North Montgomery. Bullet point still waiting on contractors, asbestos challenges, whatever. I think that we should also make a healthy challenge to include old business, outstanding items, anything I have highlighted green. Mayor Ramos: I received a letter of resignation for Mr. Evan Panagiotopoulos. *read letter into minutes* *read letter of thanks from Principal Heidemann and Vice Principal Beukelman* Also received a letter from Orange County Transit requesting that if anyone is still interested in a site survey or site appearance at the Orange County Transit. Obviously, we are limited to 3 Trustees reach out to John so that he can set up a time and date. Deputy Mayor Batson: I'm sorry. I had two more things, I apologize. Did we all get the e-mail that said Orange County Transit received its permit and has started work? Trustee Taylor: They received a number, they haven't gotten a permit. Deputy Mayor Batson: Okay, just a lot of construction language in there. They received the number, haven't started the permit yet, okay. The other thing is I did want to thank Marisa. We got a very nice e-mail from a citizen that she went above and beyond in helping, which I thought was very nice, so it's nice that when recognized. Marisa, thank you for your diligence and helping that person out and doing such a great job for customer service there. Mayor Ramos: I, too, will miss Miss Anita. She was a wonderful lady. I wish I grew up in her time frame. We'd be extremely close friends. Services were amazing and very sorrowful for everybody present and she will be missed. Please hold prayers and condolences to their families and just keep them in your hearts and as they go through this trying time. Adjourn Trustee Hall made a motion to adjourn. Seconded by Trustee Taylor. All ayes. Motion carried. 20  Village of Walden Board of Trustees Regular Meeting July 2, 2024 Motions & Resolutions Public Hearing – Local Law 10 of 2024 – East Ave Parking Trustee Taylor made a motion to reopen Public Hearing 10 of 2024 – East Ave Parking. Seconded by Trustee Hall. All ayes. Motion carried. Trustee Pearson made a motion to keep Public Hearing for Local Law 10 of 2024 – East Ave Parking open until July 16, 2024. Seconded by Trustee Taylor. All ayes. Motion carried. Approval of June 18, 2024 Minutes Trustee Pearson made a motion to approve the June 18, 2024 minutes. Seconded by Trustee Kyle. All ayes. Motion carried. Local Law 9 of 2024 – Residency Requirement Trustee Taylor made a motion to schedule the public hearing Local Law 9 of 2024 – Residency Requirement for July 16, 2024 for 6:30pm or soon thereafter. Seconded by Trustee Kyle. 5 ayes. 1 no (Trustee Pearson). Motion carried. LPR Contract Deputy Mayor Batson made a motion to approve the Village Manager to sign the LPR Contract as discussed. Seconded by Trustee Hall. All ayes. Motion carried. Payment of Audited Bills Trustee Hall made a motion to approve payment of audited bills. Seconded by Trustee Taylor. All ayes. Motion carried. Trustee Taylor made a motion to include these projects with some verbalization as to where they stand relevant to completion and the finances associated in the reports. Seconded by Trustee Pearson. Adjourn Trustee Hall made a motion to adjourn. Seconded by Trustee Taylor. All ayes. Motion carried. 21