Board of Trustees Special Meeting

Village of Walden Board of Trustees ORGANIZATIONAL MEETING April 5, 2022 Mayor Ramos called the organizational meeting of the Village of Walden Board of Trustees to order at 6:00 pm. On roll call the following were: Present: Mayor John Ramos Deputy Mayor Willie Carley Trustees Brian B. Sebring Lynn E. Thompson Patricia Maher Becky Pearson Not Present: John Elliott Also Present: John Revella, Village Manager Marisa Kraus, Village Clerk Dave Donovan, Village Attorney Appointments of the Mayor Mayor Ramos appointed Willie Carley as Deputy Mayor. Appointments of the Board of Trustees Trustee Thompson made a motion to reappoint Marisa Kraus as Village Clerk. Seconded by Trustee Sebring. 5 ayes. 1 nay (Mayor Ramos). Motion carried. Trustee Maher made a motion to reappoint Elizabeth Skinner as Village Treasurer. Seconded by Deputy Mayor Carley. Roll Call: Trustee Thompson: No. Trustee Pearson: No. Trustee Maher: Yes. Trustee Sebring: No. Deputy Mayor Carley: Yes. Mayor Ramos: Yes. Attorney Donovan: So, 3-3 vote is no action. The motion doesn't pass. What happens with the position? The position remains vacant. The person in the position remains as a holdover in that position at the salary set forth in the budget for the position of the Treasurer until such time as a successor is successfully appointed by the board. That appointment is subject to the approval of the Trustees as distinct from a resignation or a death or a vacancy after an appointment at the Re-org. This appointment remains subject to the approval of the Trustees. Currently, the person in the 1 position remains there as a holdover until such time as further action by the board to approve the person in the position. Deputy Mayor Carley: The approval of the board, so that means that the next meeting we vote again or that means in between, we have a special meeting? Attorney Donovan: Actually, it's conceivable if you never voted again that that person could remain in that position. Or you could have a special meeting and vote for that person or a different person, or you could do it at the next meeting. You could do any of those things. Trustee Sebring moved to re-appoint the firm Dickover, Donnelly, & Donovan as Village Attorney. Seconded by Deputy Mayor Carley. All ayes. Motion carried. Trustee Thompson moved to re-appoint Lanc & Tully as Village Engineer. Seconded by Deputy Mayor Carley. All ayes. Motion carried. Trustee Sebring moved to appoint Evan Pangiotopoulos as Ethics Board member with term ending April 1, 2027. Seconded by Trustee Thompson. All ayes. Motion carried. Deputy Mayor Carley and 1 abstain (becky) moved to re-appoint Feerick Lynch MacCartney & Nugent, PLLC for all Police Matters and Burke, Miele, & Golden for all other matters as Special Counsel. Seconded by Trustee Sebring. 5 ayes. 1 abstention (Trustee Pearson). Motion carried. Trustee Thompson moved to re-appoint Joseph W. Coburn IV as the Special Prosecutor. Seconded by Trustee Sebring. 5 ayes. 1 abstention (Trustee Pearson). Motion carried. Trustee Thompson moved to re-appoint Burke, Miele, & Golden as the Conflict Counsel. Seconded by Trustee Maher. 5 ayes. 1 abstention (Trustee Pearson). Motion carried. Trustee Maher made a motion to appoint Rev. Jim Van Houten, Ani Kunga, James O’Connell, Nava Herzog, Gary Swinger, Rev. Bonnie Snyder, Father Thomas Callucci as the Police Department Chaplains. Seconded by Deputy Mayor Carley. All ayes. Motion carried. Trustee Thompson made a motion to re-appoint RBT as Auditors. Seconded by Trustee Sebring. All ayes. Motion carried. Designations of the Board of Trustees Trustee Thompson made the motion to designate the Wallkill Valley Times and Times Herald Record as official newspapers of the Village. Seconded by Trustee Sebring. All ayes. Motion carried. Deputy Mayor Carley made a motion to designate Key Bank, Chase Bank, M&T Bank, Webster Bank, T Rowe and Orange Bank & Trust as official depositories for the Village of Walden. Seconded by Trustee Sebring. All ayes. Motion carried. Resolutions of the Board of Trustees Resolution 13-21-22, Setting the Dates, Times & Locations of Board Meetings Deputy Mayor Carley moved to adopt Resolution 13-21-22 setting the dates, times and locations of Board meetings. Seconded by Trustee Sebring. All ayes. Resolution carried. 2 Resolution 14-21-22, Adopting an Investment Policy for the Village of Walden Deputy Mayor Carley moved to adopt Resolution 14-21-22, adopting an investment policy for the Village of Walden. Seconded by Trustee Sebring. All ayes. Resolution carried. Resolution 15-21-22 Adopting a Procurement Policy for the Village of Walden Trustee Thompson moved to adopt Resolution 15-21-22 adopting a procurement policy for the Village of Walden. Seconded by Trustee Maher. All ayes. Resolution carried. Appointments of the Village Manager Appointment of Acting Village Justice – Sean Hoffman Appointment of Deputy Village Clerk – Gina Somma Appointment of Registrar of Vital Statistics – Marisa Kraus Appointment of Deputy Registrar of Vital Statistics – Gina Somma Appointments to Planning Board – John Thompson with term ending April 1, 2024. Jennifer Muehlen with term ending April 1, 2025. Melissa Reda as alternate with term to expire April 1, 2027. We still have an alternate opening for the Planning Board. Appointments to Zoning Board of Appeals – Brenda Adams as Chair with term to expire April 1, 2024. Scott Barilli as a member with term to expire April 1, 2026. We have 2 alternate positions vacant on the Zoning Board. Appointment to Village Historian – Mel Wesenberg Discussion Manager Revella: A couple fees that came up last night that the board was asked to consider. 1, we don't have a draft proposal yet for Olley Park with the Community Center. I'd like to have that draft proposal for our next meeting so you can look over that. The other was from Dean, which would require a local law change where he asked for the $25 annually on the landlord registry, regardless of changes that would require a local law change if the board was so inclined. Mayor Ramos: We're all in agreement? All: Yes. Manager Revella: Deputy Mayor was asking about some fees for the parks, the ones for the Community Center, we're doing some research on to see what's a reasonable fee for rental of the place with or without the kitchen and for how many hours, what is fair and what's not, resident or nonresident, that kind of thing. We'll have that for the next board meeting. Trustee Pearson: Will it be for parks or other items as well? Manager Revella: All the fee schedules will be updated. Motion to Adjourn Deputy Mayor Carley motioned to adjourn the meeting. Seconded by Trustee Sebring. All ayes. Meeting adjourned. 3