Emergency Management Committee Meeting

EMERGENCY MANAGEMENT COMMITTEE MEETING AGENDA COMMISSION CHAMBERS 4243 REMEMBRANCE RD. NW. MONDAY, APRIL 22, 2019 4:00 PM Call Meeting to Order - Record Attendance 1. Committee members: Mayor Gary Carey Jr, City Manager Schmalzel, Police Chief Long, Fire Chief Walker, Engineer Conners, DPW Director Postema, Commissioner R. Deschaine, Commissioner Gilbert and Resident E.J. Johnson. Also Present: Frank Wash, Don Munn, Dave Pelton, Julie Blok, Dan Devries, Kelly Smith, Jason Howe, Dan Powers, Travis Mabry, Mary Kay Sherman, Alex Jansheski, Pat Paas, Julie Zalewski, Tom Klein and Kent County Emergency Manager Lou Hunt. Keith Mankel, Comm. Kent, Comm. Glanville Discussion Items- Overview of Emergency Management Plan 1. Presentation from Fire Department Adjournment Page 1 of 49  CITY OF WALKER DISASTER Page 2 of 49 PREPAREDNESS REVIEW April 22, 2019  Objectives • Briefing on Polar Vortex-Walker Shelter/ Subsequent ice storm related power outages. • Walker Fire Station 3 • Kent Co EOC • Number of people Page 3 of 49 • Kent County Emergency Management Agreement • What are the expectations of city departments during an event. • Disaster Preparedness Plan • Incident Command System • Overview of system • Where are we as a city? • Pre-Approved Shelters • Independent Living vs Assisted Living • Going Forward  Walker Fire Station 3 • Opened Thursday at 1500 hrs. • Stayed open for 51 hours Page 4 of 49 • 32 People throughout that time period • Police/Fire On-Scene • RACES (Radio Amateur Civil Emergency Service) • Health Department • American Red Cross • Salvation Army Page 5 of 49  Kent County Emergency Management Agreement Page 6 of 49 • Lt. Lou Hunt-Kent County Emergency Manager • Chief Robert Walker- City of Walker Emergency Manager Liaison  Kent County Emergency Management Agreement Page 7 of 49  Kent County Emergency Management Agreement Page 8 of 49  When to Activate the Emergency Operation Center • Scope (How big is the incident) Page 9 of 49 • Duration (How long is it going to take to get back to normal) • Intensity (How many moving parts are you dealing with)  Makeup of an E.O.C/I.M.T • Police • Fire • EMS Page 10 of 49 • DPW • Kent County EM • Power/Gas/Water • Transportation • Health Dep’t • Red Cross Page 11 of 49  Incident Action Plan (IAP) • An oral or written plan containing general objectives reflecting the overall strategy for managing an incident. Page 12 of 49 • The IAP may include identification of operational resources and assignments. • It may also include direction and important information for management of the incident during one or more operational periods.  Incident Command System (ICS) Page 13 of 49  ICS Organization Chart Page 14 of 49 Page 15 of 49  Operations Section Page 16 of 49  Operations Section • Operations Section is responsible for managing on-scene tactical operations. Page 17 of 49 • The types of agencies that could be included in the Operations Section are: • Fire • Law Enforcement • Public Health • Public Works • EMS  OPERATIONS • Identifies Tactics Page 18 of 49 • Identify kind and type of resources needed to carry out the tactics. • Identifies time frames to complete the tactical assignments.  Planning Section • The Planning Section is responsible for collecting, evaluating, and disseminating incident situational information. • Maintains information on the current and forecasted situation. Page 19 of 49 • Maintains the status of resources assigned to the incident. • The Planning Section prepares: • Incident Action Plan • Incident maps • Gathers and disseminates information and critical to the incident.  PLANNING • Conducts meetings • Understand the current Situation • Predicts probable course of incidents events Page 20 of 49 • Prepares for alternative strategies • Determines resources (ICS-215) • Establishes timeframe for completion of plan • Assembles and publishes plan  Planning Section Engineering Department -Maps Page 21 of 49 Assessing Department -Property Damage Assessment Environmental Specialist Attorney Explosives Expert  Logistics Section • The Logistics Section meets all service and support needs for the incident. Page 22 of 49 • Ordering resources through appropriate procurement authorities from off-incident locations. • Provides facilities, transportation, supplies, equipment maintenance and fueling, food service, communications, and medical services for incident personnel.  LOGISTICS • Provide service and support for the I.A.P. • Completes Communications Page 23 of 49 Plan • Completes Transportation Plan • Orders resources for the I.A.P.  Logistics Section Page 24 of 49 WIFC Dispatch-Radio Service-IT  Finance/Administration Section Page 25 of 49  ADMINISTRATION/FINANCE • Costs associated Page 26 of 49 • When there is a need for financial reimbursement • Contracts/procurements  Finance/Administration Section • When there is a need for financial reimbursement (individual, agency, or department) and/or administrative services to support incident/event management activities, a Finance/Administration Section is established. Page 27 of 49 • In large, complex scenarios involving significant funding originating from multiple sources, the Finance/Administration Section is an essential part of the incident management organization. • Close coordination with the Planning Section and Logistics Section is also essential so that operational records can be reconciled with financial documents. • Note that, in some cases, only one specific function may be required (e.g., cost analysis), which a Technical Specialist in the Planning Section could provide.  MI CIMS (Michigan Critical Incident Management System) The Michigan Critical Incident Management System (MI CIMS) is operated and maintained by the Michigan State Page 28 of 49 Police, Emergency Management and Homeland Security Division (MSP/EMHSD) for the use by its staff, state and local emergency management partners, and other authorized users. The MI CIMS is expected to be used for the purpose of managing, documenting or monitoring emergency responses and activities.  Disaster Declaration Process • When an incident occurs, local police, fire and emergency medical services are normally the first to respond. They initially assess the situation, determine its nature, scope and magnitude, and determine if additional assistance is required. • Additional departments and agencies may become involved depending on the nature of the incident. The local emergency management coordinator (EMC) is notified and monitors the situation. If the incident escalates to the point where coordination among Page 29 of 49 several agencies is required, the EMC activates the local Emergency Operations Center (EOC) and notifies key personnel. • The EMC may recommend that the chief executive of the county or municipality declare a “local state of emergency” under the Michigan Emergency Management Act (Public Act 390 of 1976, as amended), which activates appropriate response and recovery aspects of the local government. Local response procedures are followed as stated in local Emergency Operations Plans (EOPs). • If conditions warrant, the local government’s Michigan State Police, Emergency Management and Homeland Security Division (MSP/EMHSD) District Coordinator is notified and, in conjunction with the local EMC, assesses the situation and recommends the personnel, services, and equipment needed.  Request for State Assistance • If the chief executive determines that the incident is beyond the control of the local government, he or she may request that the Governor declare a “state of emergency” or “state of disaster” under the Michigan Emergency Management Act and activate state assistance in accordance with the provisions set forth in the act. • This request is made through the MSP/EMHSD District Coordinator and forwarded to the MSP/EMHSD in Lansing, which notifies the Governor of the nature, scope and magnitude Page 30 of 49 of the situation. • Generally, before state assistance is requested, local emergency management programs must ensure that local disaster relief forces are utilized to the maximum extent possible, including the use of local contractors, activation of mutual aid under the Michigan Emergency Management Assistance Compact (MEMAC) and other standing agreements, and use of nearby resources. • The MSP/EMHSD District Coordinator will help verify that local resources are exhausted. State disaster assistance is used to supplement local efforts and resources, and to help relieve extraordinary burden. It is not to be used for simple budgetary relief or to relieve hardship.  State of Emergency or Disaster Declaration • Pursuant to Michigan Emergency Management Act, the Governor may declare a “state of emergency” or “state of disaster” and activate applicable relief forces if an emergency or disaster or imminent threat thereof exists. The State Director of Emergency Management and Homeland Security (SDEMHS), or the Deputy Page 31 of 49 SDEMHS as authorized representative, will implement the orders and directives of the Governor in the event of a “state of emergency” or “state of disaster” declaration. The State Emergency Operations Center (SEOC) will be activated as the primary point of direction and control for coordinating state response and recovery activities. In some situations, additional coordinating facilities may be established at or near the incident site. • Under the Emergency Powers of the Governor Act (Public Act 302 of 1945), the Governor may also declare a “state of emergency” for the affected area and promulgate reasonable orders, rules and regulations deemed necessary to protect life and property or to bring the emergency situation under control.  Federal Assistance If the resources of the state and local government are unable to cope with the emergency or disaster, the Page 32 of 49 Governor may request assistance through the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA).  City Manager Responsibilities Page 33 of 49  Community Development/Assessing Responsibilities Page 34 of 49  DPW/CDD/Assessing Responsibilities Page 35 of 49  DPW/CDD/Assessing Responsibilities Page 36 of 49  Law Enforcement Responsibilities Page 37 of 49  Law Enforcement Responsibilities Page 38 of 49  Fire Department Responsibilities Page 39 of 49  Fire Department Responsibilities Page 40 of 49  DPW Responsibilities Page 41 of 49  DPW Responsibilities Page 42 of 49  Ice and Fitness/Recreation Responsibilities Page 43 of 49  Engineering Responsibilities Page 44 of 49  Tornado touch down, Walker MI 04/2019 Page 45 of 49 Storm event swept across Walker from the southeast corner of Wilson and the Riverbend with a diagonal path across the city into the Alpine and I-96 corridor. Widespread damage with structural collapses, downed trees and power lines. Multiple calls for Fire and Police.  Initial Response – First 2-4 hours Initial operations coordinated separately with Road Sergeant from Police and Duty Officer from Fire. At a point when damage and access issues are recognized with calls for service outpacing resources, a notification to the Fire and Police Chiefs to activate a unified command team with Police, Fire, DPW. Unified command may locate to the City Page 46 of 49 Commission chamber for a command post. Independent Police and Fire operations Objectives: Fire and Life Safety response Search and Rescue of collapsed structures Emergency medical response Open major roadways and intersections Calls for service will begin to stack up for both agencies. Fire will call for mutual aid and deploy to site specific calls for service..  Unified Command Activation - Next 7 hours. Coordination of responses with Police, Fire and DPW will be done through a unified command Page 47 of 49 system. Once resources are extended, Mayor will be notified and asked to declare a state of emergency in the City of Walker. This activates notification of all department heads to meet at City Hall to set up the City’s Emergency Management Team  Emergency Management Team- Next 12 hours. Key department heads will form into ICS groups. Planning, Logistics, Finance, and Page 48 of 49 Operations. Documentation on FEMA ICS forms is critical for State aid and reimbursement for City expenditures. Questions? Page 49 of 49