Emergency Planning Committee

EMERGENCY PLANNING COMMITTEE AGENDA COMMISSION CHAMBERS 4243 REMEMBRANCE RD. NW. TUESDAY, APRIL 28, 2026 5:00 PM Call Meeting to Order - Record Attendance Committee Members: Mayor Gary Carey, Jr., Mayor Pro-Tem Elaina Huizenga-Chase, Commissioner Steven Gilbert, E.J Johnson, Gary Postema, Shay Gallagher, Jason Rottman, Scott Conners, Keith Mankel, Rusty Shoultz, and Jake Gardner Discussion Items 1. Approval of the March 17, 2026 Meeting Minutes 2. Department Updates 3. Other Business Adjournment Page 1 of 3  EMERGENCY PLANNING COMMITTEE MEETING MINUTES COMMISSION CHAMBERS TUESDAY, MARCH 17, 2026 5:00 PM Call Meeting to Order - Record Attendance Committee Members: Mayor Gary Carey, Jr., Commissioner Steven Gilbert, City Manager Shay Gallagher, Director of Public Services Scott Conners, DPW Director Gary Postema, IT Director Jason Rottman, Fire Chief Rusty Shoultz, Police Chief Keith Mankel, and Resident E.J. Johnson Also Present: Commissioner Elaina Huizenga-Chase, Deputy Chief Brandyn Heugel, and Deputy DPW Director Jake Gardner Approval of Minutes a) Approval of the March 27, 2023 meeting minutes Motion by Scott Conners, Seconded by Gary Postema to Approve the March 27, 2023 meeting minutes. Discussion Items a) Introduction Mayor Carey outlined the purpose of the meeting and introduced a proposal to establish core group of five staff members to lead in the event of a citywide emergency. This group would be responsible for initiating communication and ensuring information is relayed effectively to other staff members as needed. Fire Chief Shoultz discussed the different levels of emergencies and recommended that the city align its protocols with national standards. He also suggested that this information be kept current and accessible on the city’s website. Discussion was held. Chief Shoultz was tasked with drafting this concept for inclusion in the Emergency Management Plan. b) Updates to Committee Roster A discussion was held regarding committee members, during which it was Emergency Planning Committee Minutes 3-17-26 Page 1 2 of 2 3  suggested to appoint Commissioner Elaina Huizenga- Chase and Deputy DPW Director Jake Gardner to the committee. A resolution for approval will be submitted for consideration at the March 23, 2026 City Commission meeting. c) Updates to Emergency Operations Plan Police Chief Mankel reviewed proposed updates to the current Emergency Operations Plan, including individuals on the Record of Distribution list, as well as updates to primary and alternate contact information. The committee discussed incorporating related policy and procedure references into the plan, as well as establishing required training and certification for all city staff through the FEMA Incident Command System (ICS). The schedule for future Emergency Planning Committee meetings was also reviewed. The committee further discussed the need to update designated Emergency Operations Center (EOC) locations. It was agreed that Fire Station #2 is best suited to serve as the primary location, with an alternate site to be determined following additional research. d) Emergency Management Coordinator Updates Chief Mankel provided background on the role of Emergency Management Liaison and outlined a proposed change. A resolution for approval to appoint the Fire Chief as Emergency Management Liaison will be presented for consideration at the March 23, 2026 City Commission meeting. Director Scott Conners asked about updating the city's list of approved contractors, discussion was held. e) Other Business The next meeting is scheduled for April 28, 2026, at 5:00 p.m. in the Commission Chambers. Adjourned at 6:25 p.m. Emergency Planning Committee Minutes 3-17-26 Page 2 3 of 2 3