Personnel Committee

PERSONNEL COMMITTEE AGENDA COMMISSION CHAMBERS 4243 REMEMBRANCE RD. NW. FRIDAY, AUGUST 6, 2021 8:00 AM Call Meeting to Order - Record Attendance 1. Committee Members: Mayor Carey (Chair), Thom Burke, Elaina Huizenga-Chase Discussion Items 1. Approval of Minutes from 2. WIFC Compensation Plan Changes 3. Police Department Organizational Structure Changes Update 4. 59th District Court Wage Request Adjournment Page 1 of 8  PERSONNEL COMMITTEE MEETING MINUTES COMMISSION CHAMBERS MONDAY, APRIL 26, 2021 8:00 AM Call Meeting to Order - Record Attendance Committee Members Present: Mayor Carey (Chair), Marvin Raap, Elaina Huizenga-Chase Also Present: City Manager Schmalzel, Assistant City Manager Wash, HR Director Bales. Discussion Items Approval of minutes from 3-29-2021. Motion by Chase, supported by Raap. Motion passed 3-0 Police Chief Recruitment - • Discussion of Police Chief Interview process Adjourned at 9:00 am Sarah J. Bydalek, City Clerk Personnel Committee Minutes 4-26-21 Page 1 of 1 Page 2 of 8  CITY OF WALKER HUMAN RESOURCES TO: Personnel Committee FROM: Shannon Bales, SHRM-CP, HR Director DATE: July 30, 2021 RE: WIFC Pay Scales Adjustment Mary Kay Sherman, Dan DeVries, and I have been reviewing the way we pay employees at the WIFC over the last several months. The current model is attached.  WIFC has three full-time employees that fall under the City Grade Placement Table and are eligible for cost of living adjustments (COLA) annually.  There is one permanent part-time employee hired after 2009 that also falls under the City Grade Placement Table and is also eligible for COLA increases.  The remaining variable hour employees hold different levels of responsibility and cross-training and fall under three different tiers of payment. They are eligible for COLA.  There are also coaches, umpires, scorekeepers, and other recreation staff that work per game. They are not eligible for COLA since their wage is determined by the cost of the program. The State of Michigan has adjusted the minimum wage over the last several years and more are in place scheduled out to 2030. We are considering some changes to our current methods to account for this change and streamline some processes moving forward. The proposed changes include:  Move to a pay range system for each tier of employee to allow for management to place employees within the range as appropriate. Performance evaluations and measurements to determine placement will be instituted for fairness and accountability.  Employees within the tier ranges would no longer be eligible for COLA but an annual review would be held to determine if wages are competitive and appropriate. Adjustments would be made if warranted.  Reclassify certain employees to permanent part-time and offer some benefits. These critical positions include part-time employees such as Fitness Manager, Membership Specialist, Building Maintenance, and Adult League Coordinator. We are looking for approval from the Personnel Committee on the proposed structure and reclassification of tier three employees to permanent part-time Please feel free to contact me if you have any questions. Page 3 of 8  City of Walker / WIFC Compensation Plan Position Jan 2020 Jan 2021 * Jan 2022 Jan 2023 Jan 2024 Jan 2025 Jan 2026 Jan 2027 Jan 2028 Jan 2029 Jan 2030 State Minimum Wage Changes $9.65 $9.87 $10.10 $10.33 $10.56 $10.80 $11.04 $11.29 $11.54 $11.79 $12.05 * No minimum wage increase Pay Tier 1 Current Pay Proposed Pay Childcare Minimum Wage $10 - 14 per hour Establish metrics within the performance appraisal system to Concessions Minimum Wage account for merit increases with annual performance evals Skate Rental Minimum Wage Pro Shop Minimum Wage Fitness Attendant Minimum Wage Pay Tier 2 Zamboni Driver & Front Desk $10.25 - 11.79 $12 - 16 per hour Fitness Staff $10.25 - 11.79 Maint/Janitorial $11.28 - 12.81 Manager on Duty $12.30 - 13.84 Parks & Recreation Assistant $14.00 - 16.00 Page 4 of 8 Scheduled 24 hours per week minimum, Regular Part Time employees Pay Tier 3 Fringe Benefits - Vacation, 401 Retirement, Short/Long Term Disability, Life Insurance Recreation Supervisor Grade 6 No change proposed 24 hours $20.64 - 26.84 per hour Membership Specialist n/a Grade 3 Classification 24 hours $17.23 - 22.40 per hour Fringe Benefits - additional 13% estimated Fitness Manager n/a Grade 6 Classification 24 hours $20.64 - 26.84 per hour Fringe Benefits - additional 13% estimated Adult League Coordinator n/a Grade 3 Classification 35 hours $17.23 - 22.40 per hour Fringe Benefits - additional 13% estimated Building Maintenance Grade 4, no benefits Grade 4 Classification 24 hours $18.52 - 24.08 per hour Fringe Benefits - additional 13% estimated Pay Tier 4 Full-Time Employee, full benefits Supplemental Services Manager Grade 4 No change proposed Ice Director Grade 10 No change proposed Facilities Director Grade 10 No change proposed  Program Fee Based Static Pay Per game/event based Adult League Hockey Referees $40.00 Adult League Scorekeepers $20.00 Learn to Skate Instructors $15.00 Adult Softball Umpires $24.00 Youth Soccer Officials $10.50 Personal Trainers 60/40 payment Fitness Class Instructors $20.00 starting For Tier 1 and 2, no COLA increase. Annual review of competitive wages. For Tier 3 and 4, participates in the City's classification and compensation policy including COLA, merit increases, and years of service adjustments when applicable. For Program Fee Based Static Pay, no COLA increase. Annual review of program fees and comptetitive wages. Adjustment of program fees to accommodate wage changes. Page 5 of 8  WALKER ICE & FITNESS CENTER 07/27/2021 Budget Impact on Proposed Tier 1 - 3 Wage Structure DDV Compared to FY 2021/2022 Budget (A) Number of Number of Total Hours Maximum Maximum Hours per week Weeks per year Per Year Pay Rate Fiscal Year Wage WIFC Tier 1 Pro Shop 16 24 384 $14.00 $5,376.00 Skate Rental 6 20 120 $14.00 $1,680.00 Concessions 36 28 1,008 $14.00 $14,112.00 Childcare 32 52 1,664 $14.00 $23,296.00 Fitness Attendant 32 52 1,664 $14.00 $23,296.00 WIFC Tier 2 Front Desk 111 52 5,772 $16.00 $92,352.00 Fitness Staff 40 52 2,080 $16.00 $33,280.00 Parks & Rec Assistant 20 36 720 $16.00 $11,520.00 Maint/Janitorial (Fitness) 12 52 624 $16.00 $9,984.00 Zamboni Operator 24 32 768 $16.00 $12,288.00 MOD (not Chris or Jon) 4 52 208 $16.00 $3,328.00 WIFC Tier 3 Mid Point Fitness Manager 30 52 1,560 $26.80 $41,808.00 Member Specialist 24 52 1,248 $19.82 $24,735.36 Parks & Rec Supervisor 24 52 1,248 $23.74 $29,627.52 Building Maintenance 24 52 1,248 $21.30 $26,582.40 Adult League Coordinator 35 52 1,820 $19.82 $36,072.40 Comparison of Tier Adjusted Wages (Column (A) Above) to Actual FY 2021-2022 Approved Budget PROJECTED WAGES & FRINGES FY 2021-2022 BUDGET DIFFERENCE 13.00% FY 2021-2022 Over / (Under) WIFC Department Wages FICA Add'l Fringes TOTALS General Ledger # Budget Budget ICE - Staff Ice Director 67,300.00 5,148.00 Stake Rental 1,680.00 129.00 510-760-705.000 77,000.00 Zamboni Operator 12,288.00 940.00 0.00 510-760-715.000 5,891.00 81,268.00 6,217.00 0.00 87,485.00 82,891.00 4,594.00 ICE - Maint Staff Building Maintenance 26,582.40 2,034.00 3,456.00 510-760-705.200 42,000.00 Adult League Coord (60%) 21,643.44 1,656.00 2,814.00 510-760-715.000 3,213.00 48,225.84 3,690.00 6,270.00 58,185.84 45,213.00 12,972.84 Fitness - Staff Fitness Manager 41,808.00 3,198.00 5,435.00 Childcare 23,296.00 1,782.00 Fitness Attendant 23,296.00 1,782.00 510-765-705.000 140,000.00 Fitness Staff 33,280.00 2,546.00 510-765-715.000 10,710.00 121,680.00 9,308.00 5,435.00 136,423.00 150,710.00 (14,287.00) Fitness - Maint Staff 510-765-705.200 3,000.00 Maint/Janitorial 9,984.00 764.00 510-765-715.000 230.00 9,984.00 764.00 0.00 10,748.00 3,230.00 7,518.00 Parks & Rec - Staff Parks & Rec Assistant 11,520.00 881.00 510-767-705.000 45,000.00 Parks & Rec Supervisor 29,627.52 2,267.00 3,852.00 510-767-715.000 3,443.00 41,147.52 3,148.00 3,852.00 48,147.52 48,443.00 (295.48) Pro Shop - Staff 510-770-705.000 5,500.00 Pro Shop 5,376.00 411.00 510-770-715.000 421.00 5,376.00 411.00 0.00 5,787.00 5,921.00 (134.00) Concessions - Staff 510-775-705.000 15,000.00 Concessions 14,112.00 1,080.00 510-775-715.000 1,148.00 14,112.00 1,080.00 0.00 15,192.00 16,148.00 (956.00) Administration - Staff Facilities Manager 68,700.00 5,256.00 Special Services Director 47,200.00 3,611.00 Front Desk 92,352.00 7,065.00 MOD (not Chris or Jon) 3,328.00 255.00 Adult League Coord (40%) 14,428.96 1,104.00 1,876.00 510-780-705.000 200,000.00 Member Specialist 24,735.36 1,892.00 3,216.00 510-780-715.000 15,300.00 250,744.32 19,183.00 5,092.00 275,019.32 215,300.00 59,719.32 TOTALS 572,537.68 43,801.00 20,649.00 636,987.68 567,856.00 69,131.68 (B) Projected NOTES: Budget Overage The "Project Budget Overage" amount (B) reflects the following assumptions: - All Tier 1 and Tier 2 employees will be earning the maximum pay rate for their Tier for all hours worked. - All Tier 3 employees will immediately adjust to the mid point of their pay range. - Since neither assumption is entirely accurate once the Tier system is implemented, the Projected Budget Overage (B) is intended to show a projected "worst case" scenerio. If the calculations above were based on a pay rate of $13 for Tier 1 and $15 for Tier 2, then the Projected Budget Overage (B) would equal approximately $53,000. Page 6 of 8  Old Version Police Chief FTE = 1 Office Manager FTE = 1 Deputy Police Chief Senior Records FTE = 1 Technician FTE = 1 Captain Records Technician Page 7 of 8 FTE = 1 FTE = 2 Sergeant Sergeant – Sergeant – Administrative Detective FTE = 4 FTE = 1 FTE = 1 Community Court Officer Police Officer Detective Property Room Liaison / School Custodian Resource Officer FTE = 1 FTE = 1 FTE = 21 FTE = 4 FTE = .25  New Version 08/2021 Police Chief FTE = 1 Police Services Administrative Captain Captain FTE = 1 FTE = 1 Sergeant Sergeant – Sergeant – Property Room Office Manager Custodian Detective Administrative FTE = 4 FTE = 1 FTE = 1 FTE = .25 FTE = 1 Page 8 of 8 Corporal Detective Community Senior Records Liaison / School Technician Resource Officer FTE = 4 FTE = 4 FTE = 1 (Vacant) Vacant Police Officer Court Officer Records Technician FTE = 21 FTE = 1 FTE = 2 Chaplains Volunteers Interns