Walker Downtown Development Authority
Regular MeetingWalker, MI · April 15, 2025
Agenda
City of Walker
Walker Downtown Development Authority Agenda
Fire Station #2 - Upper Level
4101 Lake Michigan Drive NW
Tuesday, April 15, 2025 at 7:30 AM
1. Call Meeting to Order - Record Attendance
2. Approval of Minutes
a) January 21, 2025
b) No approval is required for the minutes from the March 18, 2025 meeting,
as it was deemed unofficial due to absence of a quorum. The minutes are
provided for reference as notes only.
3. Business Relations Manager Updates
a) Mural Policy Discussion
b) Other Updates
4. Central Standale Subarea Plan Discussion
a) Planning Services Contract with Rowe Professional Services Co.
5. Finance Report Update
a) Proposed FY 2025 - 2026 Budget
6. Planning Updates
7. Other Business/Updates
8. Next Meeting Date and Time - Tuesday, May 20, 2025 at 7:30 AM
9. Adjournment
If you have any questions or are unable to attend a meeting, please contact
Page 1 of 11
Jessica Marion at 616.791.6878
Page 2 of 11
City of Walker
Walker Downtown Development Authority
Tuesday, January 21, 2025
7:30 AM - Fire Station #2 - Upper Level
4243 Remembrance Road NW
1. Call Meeting to Order - Record Attendance
The meeting was called to order by Chair D. Brinza at 7:34 am. Members
present: D. Brinza, D. Prato, D. Schmalzel, J. DeGroot, J. Banfill, and M.
Grooters. Members absent: T. Hiller, R. Smith, C. Ludwick and S. Boersma.
Also present: Mayor Gary Carey, DPW Director Gary Postema, and Assistant
City Manager Frank Wash.
2. Introduce New DDA Members
D. Brinza introduced new DDA member Jamie Banfill, Manager for Shots Grill and Shots
on the River.
3. Approval of Minutes
Motion by D. Schmalzel, supported by J. DeGroot, to approve the minutes of the
December 17, 2024, DDA meeting. Motion carried.
4. Discuss RFP Proposals for the Standale Subarea
D. Brinza stated the subcommittee met and went through all 6 RFPs received. They
narrowed it down to three qualified consulting teams: McKenna, Progressive and Rowe.
There was discussion held.
Motion by J. DeGroot, with support by M. Grooters to have F. Wash move forward to set
up interviews with the three companies. Motion Carried.
5. Business Relations Manager Updates
N. DiDonato presented the updated Standale Logo with the changes requested from last
months DDA meeting. Discussion held by members and staff.
Motion by M. Grooters, supported by J. DeGroot, to approve the presented Standale
Logo as updated. Motion carried.
N. DiDonato gave a brief presentation of Placer AI comparing the trends in Standale
from 2019 to 2024. She reviewed the trends of visitor traffic, demographic shifts,
geographic origin, and the economic impact.
She explained the visitor age group from 2019 to 2024 shifted toward the younger
demographic, with 'Singles and Starters' in the age group of 18-34 years increasing from
19.7% in 2019 to 24.2% in 2024. Consumer spending decreased slightly over 5 years,
which aligned with lower visitation rates. Restaurants and entertainment venues fared
better in the 5 years compared to retail establishments. There was discussion held on
Page 3 of 11
possible causes.
The members discussed the need to recruit and attract the 'right businesses' to help
attract the younger demographic. There was discussion held.
6. Planning Updates
Vista-45 plans will return to the Planning Commission in February with a revised
plan.
Panda Express - is expected to submit an area plan for the lot between Aldi and
the Consumers Credit Union.
Siciliano's at 3880 Lake Michigan Drive NW will have a soft opening this week.
7. Other Business/Updates
D.Schmalzel stated:
The Walker Kent District Library officially closed down on Saturday. They are in
the process of moving to their temporary location at the Standale Plaza which will
open on February 3rd.
The DDA Special Assessment bills have gone out.
Will begin the budget process for the year. D. DeVries will be in attendance for
the February or March DDA meeting to review the budget and provide some
recommendations.
Gary Postema stated that DPW is busy with snow removal.
8. Next Meeting Date and Time - Tuesday, February 18, 2025 at 7:30 AM
9. Adjourned Motion by D. Schmalzel, with support by D. J. DeGroot to adjourn the
meeting at 8:39 AM. Motion carried.
If you have any questions or are unable to attend a meeting, please contact Jessica
Marion at 616.791.6878
Page 4 of 11
City of Walker
Walker Downtown Development Authority
Tuesday, March 18, 2025
7:30 AM - Fire Station #2 - Upper Level
4101 Lake Michigan Drive NW
1. No Quorum Present - Unofficial Meeting
Members present: D. Brinza, D. Prato, D. Schmalzel, J. Banfill, and R. Smith. Members
absent: T. Hiller, J. DeGroot, C. Ludwick M. Grooters and S. Boersma. Also present:
City Engineer Scott Conners, Communications Manager/DDA Business Relations
Manager Nicole DiDonato, Planning Director Paula Priebe, DPW Director Gary
Postema, and Assistant City Manager Frank Wash.
With only five members in attendance, there was not a quorum present, and no official
meeting was held. No business was conducted. However, the city staff provided
updates for the members present where the following topics were discussed:
Nicole DiDonato, Business Relations Manager:
Introduced Katy Meverden who is the branch manager for Consumers Credit
Union on Wilson Avenue in Standale and the secretary for the Walker Chamber.
K. Meverden expressed her interest in seeing collaboration between the
chamber, the DDA and with local businesses. There was discussion held.
Gave a demonstration of Placer AI system and how it can provide a 'Void
Analysis' which can identify potential tenants.
Stated that the bands are already booked for the Summer Concert Series this
year. She was able to book Brena for June, Los Parientes De Durango for July
and The 6 Pack for August. She stated she will be working with local businesses
to promote the local concert series for the week leading up to the concerts.
Reviewed the new Standale logoed banners with the members present.
Assistant City Manager, Frank Wash stated that they interviewed three firms who
responded to the RFP for the Central Standale Subarea Plan. He stated that they were
asked to produce a one-page reference document of what they provided in their bid
proposal for the interview, which F. Wash provided to the DDA members present. F.
Wash stated that after conducting the interviews their recommendation would be to
move forward with Rowe Professional Services. There was discussion held. The
members present were in favor of moving forward with Rowe. However, without a
quorum present the DDA members could not take action.
Planning Director Paula Priebe stated that the Vista-45 project is moving forward. In
February, the Planning Commission approved the Vista-45 PASP and made a
recommendation on zoning. The City Commission had the first reading of the property
rezoning ordinance in early March and the second reading will be next week Monday.
2. Next Meeting Date and Time - Tuesday, April 15, 2025, at 7:30 AM
If you have any questions or are unable to attend a meeting, please contact Jessica
Marion at 616.791.6878
Page 5 of 11
Contract for Planning Services
Strategic Planning Consultant
Walker, MI
THIS AGREEMENT, entered into this 27th day of March, 2025, by and between the Downtown Development
Authority of the City of Walker, hereinafter referred to as the "Client", and ROWE Professional Services
Company, hereinafter referred to as the "Planner'.
The Client has the following project, hereinafter referred to as the "Project": Assist the Standale Downtown
Development Authority of the City of Walker with creating a Central Standale Subarea Plan.
The Client and the Planner, in consideration of the mutual covenants hereinafter set forth, agree as follows in
regard to the Scope of Services of Planner in the Project:
— Basic Services
Section 1 of the Planner
A. Scope of Services:
The Planner will perform the services described in the Planners Proposal, dated December 12, 2024
(hereinafter the “Services"). A copy of the Proposal is attached and incorporated into this Agreement as
ExhibitA.
B. General:
1. The Planner agrees to perform the Services in a timely manner, consistent with Standard of Care for
Page 6 of 11
the Project. Ifthere is a written schedule that applies to the Services, it will be identi?ed in_Exhibit A,
or in a separate written document agreed to by both the Client and Planner.
The Planner agrees to serve as the Client's representative with respect to the Scope of Services to
be performed under this Agreement. Planner shall have complete authority to provide direction,
transmit instructions, receive and review information, interpret and de?ne Client‘s policies and
decisions with respect to the work covered by this Agreement.
—
Section 2 Additional Services of the Planner
A. General:
If authorized in writing by the Client, the Planner will perform additional services of the following types
which will be paid for by the Client as indicated in Paragraph 5.8.
1. Additional services due to changes in the general scope of the Project.
2. Additional services due to unforeseen or hidden conditions.
3. Additional services agreed upon between the Consultant and the Client.
—
Section 3 Client's Responsibilities
A. General:
1. Provide full information as to its requirements for the Project.
2. Provide the Planner with all available information pertinent to the Project, including previous reports
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6. Obtain approval of governmental authorities having jurisdiction overthe Project.
7. Furnish.or direct the Planner to provide. at the Client's expense. necessary additional services as
stipulated in Section 2 of this Agreement. or other services as required.
8. Give prompt written notice to the Plannerwhenever the Client observes or otherwise becomes aware
of any defect or suspected defect in the Project. Decisions and direction from the Client shall be
provided in a timely manner.to not delay the Scope of Services forthe Project.
Section 4 - Period of Service
A. General:
1. The Planner will commence performing the Scope of Sen/ices afterthis Agreement is signed by the
Client and the Client has provided written authorization to proceed.
2. The Services shall be considered complete when Services described in Exhibit A have been
completed.
— to the Planner
Section 5 Payments
A. Payments for Basic Services of the Planner Under Section 1:
1. The Client willpay the Plannerfor the Services and reimbursable expenses indicated in Exhibit A.
Page 7 of 11
2. The payment for the Services, including reimbursable expenses. as de?ned above shall be allocated
to be paid monthly. as the Services progress. Payments are due within 30 days of the invoice date.
Outstanding invoices in excess of 30 days will be subject to interest incurred at a rate of1,5 percent
per month. There is a 5 percent convenience fee on all amounts paid by the Client using a credit
card.
B, Payment for Additional Services of the Planner Under Section 2:
1. The Client will pay the Planner for additional services within 30 days of the invoice date for the
applicable additional services.
C. General:
1. Ifthis Agreement is terminated after completion ofany phase of the Planner's Services. the progress
payments to be made in accordance with Paragraph 5.A.1 and 5.A.2 on account of all prior phases
completed shall constitute total payment for the Services rendered. it this Agreement is terminated
during any phase of the Services. payment shall be made for Services performed prior to termination
on the basis of the portion of each phase completed.
2. If. prior to termination of this Agreement. any Services designed or speci?ed by the Planner during
any phase of the Services are suspended in whole or in part or abandoned not due to any fault of
the Planner. after written notice from the Client, the Planner shall be paid for Services performed
prior to receipt of such notice from the Client as provided in Paragraph 6A for termination during any
phase of the Services.
3, Where the Planner utilizes subconsultants to perform a portion of the Services, and the
subconsultants directly invoices the Planner. the subconsultants‘ invoices will be marked up by 15
—
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B. Ownership:
All documents. except those provided by the Client. including Rowe‘s estimates, speci?cations, ?eld
notes, and data are and remain the property of the Planner as Instruments of Service, The Client shall be
provided a set of reproducible drawings and copies of other documents and the Planner grants to the City
a perpetual. irrevocable right and license to use and reproduce all drawings, documents, records, and
other instruments cfservioe produced on behalf of the City pursuant to this Agreement.
C. Insurance:
The Planner shall secure and maintain Commercial General Liability. Auto.Workers' Compensation. and
Professional Liability insurance while performing the Services under this Agreement The Client shall
secure and maintain insurance to protect the Project and its operations from loss or damage both during
and after construction.
D. Successors and Assigns:
The Client and the Planner each binds themselves and any partners, successors, executors.
administrators. permitted assigns, legal representatives and assigns to the other party of this Agreement
and to the partners. successors, executors. administrators permitted assigns. legal representatives and
assigns of such other party, in respect to all covenants of this Agreement. Neither the Client nor the
Plannershall assign. sublet, or transfer their interests in this Agreement without the written consent of the
other party, in respect to all provisions of this Agreement.
Page 8 of 11 E. Independent Contractor:
It is understood and agreed that the Planner is an independent contractor and is not an employee or
agent of the Client.
F. Non-Discrimination:
The Planner its subconsultants shall not discriminate against any employees or applicant for employment
to be employed in the performance of this Contract with respect to his or her hire, tenure. terms.
conditions.or privileges of employment.
G. Standard of Care:
The Planner shall perform the Services in a manner consistent with that degree of care and skill ordinarily
exercised by members of the same profession currently practicing under similar circumstances at the
same time and in the same or similar locality.
H. Project Information:
Planner shall be entitled to reasonably rely on the accuracy and completeness of services and information
furnished by the Client and others through the Client. These services and information include.but are not
limited to, surveys, tests, reports. diagrams. drawings. and legal information.
L Applicable Law:
The terms of this Agreement shall be governed by the laws of the State of Michigan. in the event a
provision of this Agreement is rendered unlawful.the remaining terms and provisions shall remain in
e?ect
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Section 8 Special Provisions
The Client and the Planner mutually agree that this Agreement shall be subject to the following special
provisions which, together with the remaining provisions hereof, and the exhibits hereto, represent the entire
Agreement between the Client and the Planner concerning the subject matter hereof and supersedes all prior
negotiations. representations or agreements, either written or oral, concerning such subject matter. This
Agreement may be amended only by written instrument signed by both the Client and the Planner.
NONEt
—
Section 9 ENTIRE AGREEMENT
This Agreement, comprising pages 1 through 25 of the Strategic Planning Consultant Proposal is the entire
Agreement between the Client and the Planner lt supersedes all prior communications, understandings and
agreements, whether oral or written. Both parties have participated fully in the preparation and revision of this
Agreement, and each party and its counsel have reviewed the ?nal document Any rule of contract construction
regarding ambiguities being construed against the drafting party shall not apply in the interpreting of this
Agreement, including any Section Headings or Captions Amendments to this Agreement must be in writing
and signed by both the Client and the Planner.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement the day and year ?rst
above written, By signing below, you represent that you are fully authorized to enter into the terms of this
Page 9 of 11
Agreement.
Client: Planner:
Downtown Development Authority
of the City of Walker ROWE Professional Services Company
s=gue_d Jonas
byBrandon
Brandon Jon s'? u‘iééii’t’giz?’stiim
D 2025.03 27 “13.0604‘00‘
‘
Signature Signature
Brandon Jonas, Planner |||
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Mini/414
Typed Name and Title Typed Name and Title
4915-1279-9534, v. 2
CITY OF WALKER DRAFT 2(B26) 04/11/2025
2025/2026 PROPOSED BUDGET DDV
For Walker DDA Board Review Proposed Amendmt
2022-2023 2023-2024 2024-2025 2024-2025 2024-2025 2024-2025 2025-2026
ACTIVITY ACTIVITY ORIGINAL AMENDED ACTIVITY PROJECTED DEPT REQUESTED
GL NUMBER DESCRIPTION BUDGET BUDGET THRU 04/10/2025 THRU 06/30/2025 BUDGET
DOWNTOWN DEVEL
AUTHORITY (DDA)
DDA - FUND 248
REVENUES
PROPERTY TAXES
248-000-404.000 PROPERTY TAX COLLECTIONS 669,142 688,087 720,000 735,000 735,706 735,000 770,000
TOTAL PROPERTY TAXES
INTEREST EARNINGS
248-000-665.000 INTEREST ON INVESTMENTS 31,727 121,052 25,000 100,000 84,008 100,000 85,000
TOTAL INTEREST EARNINGS
OTHER REVENUES
248-000-684.900 TRANSFER FROM FUND EQUITY 0 0 0 (590,316) 0 0 0
248-000-693.900 SALE OF PROPERTY 805,000 0 0 0 0 0 0
TOTAL OTHER REVENUES 805,000 0 0 (590,316) 0 0 0
TOTAL REVENUES 1,505,869 809,139 745,000 244,684 819,714 835,000 855,000
EXPENDITURES
ROUTINE EXPENSES
248-572-705.000 SALARIES - DDA 0 9,477 39,000 39,000 31,054 39,000 40,000
Page 10 of 11
248-572-712.000 FICA EXPENSE - PAYROLL TAX 0 725 2,984 2,984 2,314 2,984 3,060
248-572-713.000 EMPLOYEE INSURANCE-HEALTH/DENTAL/LIFE/DISABILITY 0 0 7,700 7,700 3,753 3,800 4,500
248-572-713.100 RETIREMENT HEALTH SAVINGS CONTRIBUTION 0 190 800 800 598 800 850
248-572-714.000 PENSION EXP-401A DEFINED CONTRIBUTION 0 758 3,200 3,200 2,391 3,150 3,300
248-572-727.000 OFFICE SUPPLIES 0 0 100 100 486 500 500
248-572-807.400 M45 TUNNEL MAINTENANCE 7,548 8,833 10,000 10,000 5,354 8,000 15,000
248-572-826.000 DDA LEGAL EXPENSES 8,255 1,855 15,000 15,000 0 5,000 15,000
248-572-827.100 ENGINEERING SERVICE 0 0 5,000 5,000 0 0 2,000
248-572-894.000 SPECIAL EVENTS/PROMOTIONAL 200 2,261 2,000 2,000 9,016 6,000 10,000 - Banners
248-572-934.000 REPAIRS & MAINTENANCE 0 1,497 0 0 0 0 0 - Covered in Fund 251
248-572-938.200 SPECIAL ASSESSMENTS-STREETSCAPE 2,356 2,356 2,400 2,400 2,356 2,356 2,600
248-572-956.150 COMPUTER SOFTWARE MAINT FEES 0 11,500 13,000 13,000 12,075 13,000 13,000 - 50% of Placer AI
248-572-961.000 TRAINING/CONFERENCES 0 1,275 1,200 1,200 750 800 1,400
248-572-961.100 MEMBERSHIPS & DUES 0 300 300 300 250 250 300
248-572-964.100 PROP TAX REFUNDS-MTT/STC ORDER CHANGES 0 0 2,000 2,000 0 0 1,000
248-572-984.020 DEVELOPMENT PLAN PROJECTS 44,460 221,482 50,000 1,500,000 1,371,876 1,496,876 100,000 - Planning for Property behind Station #2
TOTAL ROUTINE EXPENSES 62,819 262,509 154,684 1,604,684 1,442,273 1,582,516 212,510
BOND DEBT
248-572-991.270 PRINCIPAL - 2017 REFUNDING BOND 180,000 0 0 0 0 0 0 - Last payment in May 2023
248-572-994.270 INTEREST - 2017 REFUNDING BOND 4,370 0 0 0 0 0 0 - Last payment in May 2023
TOTAL BOND DEBT 184,370 0 0 0 0 0 0
TOTAL EXPENDITURES (247,189) (262,509) (154,684) (1,604,684) (1,442,273) (1,582,516) (212,510)
TOTAL REVENUES 1,505,869 809,139 745,000 244,684 819,714 835,000 855,000
TOTAL EXPENDITURES (247,189) (262,509) (154,684) (1,604,684) (1,442,273) (1,582,516) (212,510)
NET REVENUES OVER/(UNDER) EXPENDITURES - FUND 248 (GL#248-000-684.900) 1,258,680 546,630 590,316 (1,360,000) (622,559) (747,516) 642,490
FUND BALANCE SUMMARY (Fund 248 - DDA (Downtown Development Authority)
This Fund receives its revenue from the capture of property tax June 30, 2024 Audited Fund Balance 3,175,803
Fiscal Year 2024/25 Budgeted Revenues Over Expenditures 590,316
Fiscal Year 2024/25 Budgeted Amendments (1,360,000)
June 30, 2025 Projected Fund Balance 2,406,119
Fiscal Year 2025/26 Budgeted Revenues Over Expenditures 642,490
June 30, 2026 Projected Fund Balance 3,048,609
Page 1
CITY OF WALKER DRAFT 2(B26) 04/11/2025
2025/2026 PROPOSED BUDGET DDV
For Walker DDA Board Review Proposed Amendmt
2022-2023 2023-2024 2024-2025 2024-2025 2024-2025 2024-2025 2025-2026
ACTIVITY ACTIVITY ORIGINAL AMENDED ACTIVITY PROJECTED DEPT REQUESTED
GL NUMBER DESCRIPTION BUDGET BUDGET THRU 04/10/2025 THRU 06/30/2025 BUDGET
DDA STREETSCAPE
MAINTENANCE FUND
Fund 251
REVENUES
SPECIAL ASSESSMENT REVENUES
251-000-454.000 CURRENT REVENUE-SAD PRINCIPAL 129,484 119,600 128,800 128,800 117,000 134,000 159,000
251-000-474.000 INTEREST ON SAD ROLLS 634 1,137 600 600 60 600 600
TOTAL SPECIAL ASSESSMENT REVENUES 130,118 120,737 129,400 129,400 117,060 134,600 159,600
INTEREST EARNINGS
251-000-665.000 INTEREST ON INVESTMENTS 2,125 4,260 3,500 3,500 2,259 2,900 2,500
TOTAL INTEREST EARNINGS 2,125 4,260 3,500 3,500 2,259 2,900 2,500
OTHER REVENUES
251-000-676.100 REIMBURSEMENT-PROPERTY DAMAGE REPAIR 8,144 0 0 0 0 0 0
251-000-684.900 TRANSFER FROM FUND EQUITY 0 0 0 65,675 0 0 0
TOTAL REIMBURSEMENTS 8,144 0 0 65,675 0 0 0
TOTAL REVENUES 140,387 124,997 132,900 198,575 119,319 137,500 162,100
EXPENDITURES
Page 11 of 11
Dept 463 - ROUTINE EXPENSES
251-574-730.000 POSTAGE 150 50 75 75 48 48 60
251-574-807.200 LANDSCAPING - CONTRACTED MAINTENCE 64,330 88,104 95,000 95,000 56,597 90,000 95,000
251-574-807.500 FIBER LINE MISS DIGG STAKINGS/MAINT 0 0 0 3,000 0 0 3,000
251-574-920.100 UTILITIES - ELECTRIC 2,548 2,306 3,500 3,500 3,381 3,800 3,500
251-574-920.350 UTILITIES - WATER - IRRIGATION 16,373 21,584 24,000 24,000 9,241 21,000 24,000
251-574-934.000 REPAIRS & MAINTENANCE 695 1,387 3,000 3,000 0 2,000 3,000
251-574-934.050 REPAIRS & MAINT - STREETLIGHTS 1,359 666 7,500 7,500 0 0 5,000
251-574-934.100 REPAIRS & MAINT - IRRIGATION 8,249 23,442 20,000 20,000 3,443 20,000 35,000 - add maintenance contract
251-574-962.100 REIMBURSEMENT-CITY INCURRED EXPENSES 29,227 22,762 35,000 35,000 0 30,000 30,000 - includes equipment rental
251-574-976.495 EQUIPMENT PURCHASE-SIDEWALK PLOW 0 0 10,500 10,500 10,066 10,066 0
TOTAL ROUTINE EXPENSES (122,931) (160,301) (198,575) (201,575) (82,776) (176,914) (198,560)
TOTAL EXPENDITURES (122,931) (160,301) (198,575) (201,575) (82,776) (176,914) (198,560)
TOTAL REVENUES 140,387 124,997 132,900 198,575 119,319 137,500 162,100
TOTAL EXPENDITURES (122,931) (160,301) (198,575) (201,575) (82,776) (176,914) (198,560)
NET REVENUES OVER/(UNDER) EXPENDITURES - FUND 251 (GL#251-000-684.900) 17,456 (35,304) (65,675) (3,000) 36,543 (39,414) (36,460)
FUND BALANCE SUMMARY (Fund 251 - DDA Streetscape Maintenance)
This fund receives its revenue from special assessments. June 30, 2024 Audited Fund Balance 126,021
Special Assessment District 205 was established Fiscal Year 2024/25 Budgeted Revenues Over Expenditures (65,675)
in December 2022 for a 20 year term (through 2042) Fiscal Year 2024/25 Budgeted Amendments (3,000)
June 30, 2025 Projected Fund Balance 57,346
Fiscal Year 2025/26 Budgeted Revenues Over Expenditures (36,460)
June 30, 2026 Projected Fund Balance 20,886
Do we need to consider a transfer in
from DDA Fund 248 as capped SAD
amount is lower than annual expenses
Page 2
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