Parks and Recreation Board

Warrensburg Parks and Recreation Board Meeting Minutes October 27, 2021 Call to Order Erica Collins called to order the regular meeting of the Warrensburg Parks and Recreation Board at 7:01 PM on October 27, 2021 at the Parks and Recreation Department, 445 E. Gay Street. 1) Roll Call Alex Threlkeld conducted a roll call. The following members were present: Erica Collins, Dan Baldridge, Jessica Caldwell, Cooleen Hall, Shawnacy Johnson The following members were absent: Ashley Carter, Jason Duffey Others in attendance were: Danielle Fesler, Director of Warrensburg Parks & Recreation (WPR) Jeff Imboden, WPR, Business and Information Specialist Alex Threlkeld, WPR, Recreation Superintendent Josh Roglon, WPR, Recreation Supervisor of Sports Tracy Trotto, WPR, Recreation Supervisor of Programs and Events Brooke Brown, WPR, Recreation Supervisor of Fitness Carrie Battles, WPR, Office Manager Chris Armstrong, WPR, Indoor Crew Leader Ben Dansby, WPR, Park Maintenance Mike Bodcuhamer, Bruce Reed Memorial Bruce Uhler, Bruce Reed Memorial Fran Reed, Bruce Reed Memorial Tim Reed, Bruce Reed Memorial Terry Neal, Bruce Reed Memorial 2) Approval of Agenda Dan Baldridge moved to approve the amended Agenda. Jessica Caldwell seconded. Agenda approved 5-0. 3) Approval of Minutes a) Shawnacy Johnson moved to approve the September 29, 2021 Regular Meeting Minutes with no changes. Dan Baldridge seconded. Minutes approved 5-0. 4) Announcements – no announcements 5) Committee Reports a) Finance Committee Report – Dan Baldridge reported the committee discussed the budget year to date, playground safety surfacing, reviewed sales and use tax, creating donation policy, and progress on expenditures. b) Master Plan Committee Report – Did not meet. c) Building & Grounds Committee Report – Did not meet. d) Recreation Committee Report – Cooleen Hall reported the committee discussed fitness programs, sports programs, and after school program. e) Administration Committee Report – Dan Baldridge reported the committee discussed the after school program and grant from United Way for up to 30 participants, conversations about memorial at Blind Boone Park, employee benefits, scheduling joint meeting with Park Board and Council. Erica Collins also added the Board should be receiving information on the Director’s review. 6) New Business a) Bruce Reed Memorial Presentation – Terry Neal presented from the Bruce Reed Memorial Fund to discuss a potential memorial at Blind Boone Park. Bruce Reed was a Warrensburg local who was a professional athlete that passed away this year. The Reed family has a close connection to Blind Boone Park. The memorial fundraising timeline should be completed within two years by donations. Members of the Bruce Reed Memorial Fund will do all work to maintain the memorial and park crew would just have to mow around it. The Board discussed the memorial and look forward to seeing future progress of the memorial. b) Concessions 2021 Recap – Tracy Trotto presented on the 2021 concession stand at Nassif Aquatic Center. Tracy provided an overview of the menu including prices and items that were new in 2021. Changes she made were an updated staff manual, staff checklist including pizza receipt tracking and inventory, she trained each staff member 30 minutes before their first shift and worked with a returning staff member as part of the training. Open hours were limited. Net Revenue was $14,772.84. c) Summer Day Camp 2021 Recap – Allivia Zoern presented on the 2021 Summer Day Camp season. The average number of campers each week was 70-100, camp  was 13 weeks long, with 16 counselors, three head unit leaders – one for each age group; Trailblazers K-2nd grade, Explorers 3rd-4th grade, and Extreme 5th-7th grade. Field trips or special days were every Friday, those included; ice cream party at sonic, carnival, bowling at UCM, 4-H Fun Day, Kauffman Stadium tour, Sky Zone, Knob Noster State Park, City’s water treatment plant tour, water day, and home town heroes. Expenses included staff costs, camp shirts, meals, field trips, marketing, and misc. supplies all totaled $64,934.08. Revenue totaled $111,910.00. Net Revenue was $46,975.92 7) Unfinished Business – no unfinished business 8) Director’s Report a) After School Program – WPR received the United Way grant for $6,400 + $4,000 for scholarships. b) American rescue plan funds – City is receiving $4 million. Would like to use that for the ADA restroom at the inclusive program. The restroom would be a drop in place building. City Council has not decided on how those funds will be split up. c) Staff Reports Jeff Imboden reported staff met with the Senior Center employees. They opened up quickly so everyone decided to meet to make sure all are on the same page and how WPR can help in their transition. Chris Armstrong reported he has been contacting contractors. The new wall in Meeting Room 1 and 2 will be replaced this week. Ben Dansby introduced himself to the Board. The Board welcomed Ben. Carrie Battles reported thing are going well at the front desk. She is holding an all staff meeting with the front desk staff. She and Jeff have been meeting with the recreation staff weekly and it has been a great help with relaying information. She organized a booth at Burg Fest. Alex Threlkeld reported she is doing research on a new part-time employee  policy. Has been working with the recreation supervisors on scheduling events and programs from now until September for the upcoming activity guide. She created a donation request application and will be at the next meeting. Working on the pay scale due to minimum wage increase. Recreation staff working on plans for maintenance days December 6-10. Tracy Trotto reported 58 people attended the Fall-A-Day event, Kids Night In was held October 22nd, 60 children were registered for Little Kickers and that ended this week, currently 40 children are registered in the new session of Swim Lessons. Currently working on the after school program, Thanksgiving Break Camp, Holiday Break Camp, and Spring Break. Brooke Brown reported she is planning for maintenance day projects on the fitness floor. New canvas photos have been installed around the track and two new TVs on both ends have been installed. Created InBody Policy. Hosting a NETA Group Exercise Certification that she will be taking in addition to her Personal Training Certification. Currently hired a group fitness instructor and a fitness attendant. Josh Roglon reported fall sports are coming to an end and currently in playoffs. Youth basketball registration is open until November 8th. Winter adult sports registration will be opening soon; adult volleyball and adult basketball. Currently hiring for winter sports officials. 9) Appearances to the Park Board not listed on the Agenda – no appearances 10) Park Board Members Comments The Board discussed a recent issue with the family locker room. 11) Adjournment Shawnacy Johnson moved to adjourn. Jessica Caldwell seconded. The meeting adjourned at 8:31 PM. Alex Threlkeld conducted a roll call. The following members were present: Erica Collins, Dan Baldridge, Jessica Caldwell, Cooleen Hall, Shawnacy Johnson The following members were absent: Ashley Carter, Jason Duffey _______________________________ ______________________________ Erica Collins, President Submitted by Alex Threlkeld