Parks and Recreation Board

Warrensburg Parks and Recreation Board Meeting Minutes August 31, 2022 Call to Order Erica Collins called to order the regular meeting of the Warrensburg Parks and Recreation Board at 7:13 PM on August 31, 2022 at the Parks and Recreation Department, 445 E. Gay Street. 1) Roll Call Alex Threlkeld conducted a roll call. The following members were present: Erica Collins, Dan Baldridge, Jason Duffey, Bryan Jacobs, Shawnacy Johnson, Joshua Greene, Ernest Graydon The following members were absent: none Others in attendance were: Danielle Foster, WPR (WPR), Director of Parks & Recreation Alex Threlkeld, WPR, Recreation Superintendent Jeff Imboden, WPR, Business and Information Specialist Carrie Battles, WPR, Office Manager Josh Roglon, WPR, Recreation Supervisor of Sports Morgan Hebensperger, WPR, Recreation Supervisor of Programs and Events Chris Armstrong, WPR, Indoor Crew Leader Danielle Dulin, City of Warrensburg Marcy Barnhart, City of Warrensburg Jim Kushner, City of Warrensburg, Mayor Eddie Osborne, City of Warrensburg, Councilman Enrico Villegas, City of Warrensburg, Assistant City Manager David McCannon, City of Warrensburg Courtney Christensen, City of Warrensburg Tarl Bentley, City of Warrensburg, City Council Liaison Bruce Uhler, City of Warrensburg, Councilman Sarah Lawson, Star Journal 2) Approval of Agenda Joshua Greene moved to approve the Agenda. Jason Duffey seconded. Erica Collins – Yes, Dan Baldridge – Yes, Jason Duffey – Yes, Bryan Jacobs – Yes, Shawnacy Johnson –  Yes, Joshua Greene – Yes, Ernest Graydon – Yes. Agenda approved 7-0. 3) Approval of Minutes a) Bryan Jacobs moved to approve the July 27, 2022 Regular Meeting Minutes. Shawnacy Johnson seconded. Erica Collins – Yes, Dan Baldridge – Yes, Jason Duffey – Yes, Bryan Jacobs – Yes, Shawnacy Johnson – Yes, Joshua Greene – Abstain, Ernest Graydon – Yes. Minutes approved 6-0. 4) Announcements – none 5) Committee Reports a) Finance Committee Report – Erica Collins reported the committee discussed insurance changes, raises, budget changes b) Building & Grounds Committee Report – did not meet c) Recreation Committee Report – Ernest Graydon reported the committee held a special meeting with outside teams to begin working towards a solution d) Administration Committee Report – Dan Baldridge reported the committee discussed there were no bids on the playground safety surfacing, parking lot updates, insurance updates, safety inspections Shawnacy Johnson leaves meeting. 6) New Business a) Warrensburg Convention and Visitor’s Bureau – Marcy Barnhart, Tourism Director, presented on Warrensburg CVB. Marcy explained WCVB is funded by lodging tax and have recently moved to their temporary location across from city hall at the municipal building, their board has 10 members. She explained the Board created their strategic plan and shared their vision; visitor profile, build marketing plan, foster relationships. Marcy also explained the WCVB grant program funded by the lodging tax. Marcy also shared details on upcoming events including Burg Fest and Blind Boone Symposium. b) Managed Deer Hunt – Danielle Dulin presented the final draft of the managed deer hunt to the Board. Regulations, dates, times, have been completed. The fee is $20 to apply. The application process includes proof of hunting license, safety  course, and Warrensburg residency including City employees and dependents. The permit fee will be $10. Only portable tree stands are allowed and minimal tree trimming. Game cameras are not allowed. The Board discussed managed deer hunt. Joshua Greene moved to approve the Managed Deer Hunt. Ernest Graydon seconded. Erica Collins – Yes, Dan Baldridge – Yes, Jason Duffey – Yes, Bryan Jacobs – Yes, Shawnacy Johnson – Absent, Joshua Greene – Yes, Ernest Graydon – Yes. Managed Deer Hunt approved 5-0. c) Discussion: Memorandum of Understanding (MOU) for park Maintenance with city of Warrensburg – Danielle Dulin stated the challenges with park maintenance which include, understaffed, under resourced, and do not have necessary direction. With the recent resignation of the parks superintendent and parks and recreation director that won’t change anytime soon. She explained her and Enrico Villegas would explain what it would look like for the City to be contracted by the Park Board to provide park maintenance and what those services would look like and to walk through a Memorandum of Understanding. Danielle Dulin asked to take action tonight so City council can vote at next meeting. Enrico Villegas explained the sharing of resources which included: project services – example is the parking lot crack sealing with public works assisting parks. Public Works can offer construction management, community engagement, actively engage the Board, taking inventory of parks, personnel needs, work with staff with direction. Danielle Dulin went through the MOU conditions. The Board discussed the MOU. Bryan Jacobs moved to approve the MOU. Joshua Greene seconded. Erica Collins – Yes, Dan Baldridge – No, Jason Duffey – Yes, Bryan Jacobs – Yes, Shawnacy Johnson – Absent, Joshua Greene – Yes, Ernest Graydon – Yes. MOU approved 4-1. 7) Unfinished Business – none 8) Director’s Report – none  9) Appearances to the Park Board not listed on the Agenda – none 10) Park Board Members Comments – none 11) Adjournment Joshua Greene moved to adjourn. Ernest Graydon seconded. The meeting adjourned at 9:12PM. Alex Threlkeld conducted a roll call. The following members were present: Erica Collins, Dan Baldridge, Jason Duffey, Bryan Jacobs, Joshua Greene, Ernest Graydon. The following members were absent: Shawnacy Johnson (left early) _______________________________ ______________________________ Erica Collins, President Submitted by Alex Threlkeld