Warrensburg Convention & Visitors Bureau

Warrensburg Convention & Visitors Bureau Minutes Municipal Center-Council Chambers, 200 S. Holden Nov. 15, 2018 | 4 p.m. A meeting of the Warrensburg Convention and Visitors Bureau was held on Thursday, November 15 at 4 p.m. at the Municipal Center-Council Chambers, 200 S. Holden, Warrensburg, Missouri with President Kirsti Brunsvold presiding. Roll was called as follows: Present were: Kirsti Brunsvold, Chelsea Cantrell, Tom Koenigsfeld, Ginny McTighe and Diane Whitworth and ex-officio members: Absent: Rhonda Gelbach and Sandra Irle; and ex-officio members Danielle Fesler, Danielle Johnston and Harold Stewart. The adoption of the agenda was considered. Whitworth made a motion to adopt the agenda. The motion was second by McTighe. Motion passed. Minutes of the October 18, 2018 WCVB board orientation were considered. Brunsvold made a motion to approve the meeting minutes with simple majority. The motion was second by McTighe. Abstain: Tom Koenigsfeld and Diane Whitworth. The motion passed. Minutes of the October 18, 2018 WCVB meeting were considered. Brunsvold made a motion to approve the meeting minutes with simple majority. The motion was second by McTighe. Abstain: Tom Koenigsfeld and Diane Whitworth. The motion passed. Financial report provided by the WCVB director. The director noted the transfer of lodging tax had not posted for October and November. The WCVB Director presented the annual insurance policy prepared by Mike Keith Insurance. The policy is effective Nov. 17, 2018-Nov. 17, 2019. The policy includes general liability, public officials/directors and officer’s liability, property, and automobile coverage for a total premium of $1,602. Total cost is $1,602. The policy is the exact same as the policy issued for the WCVB for 2014-2015, 2016-2017 and 2017-2018 as per Mike Keith. The policy does include Terrorism Risk Insurance Act Coverage for a cost of $1.00. Koenigsfeld made a motion to approve the insurance renewal with Mike Keith Insurance including the Terrorism Risk Insurance Act Coverage. Second by Brunsvold. Passed unanimously. The contract for services between the WCVB and City of Warrensburg was discussed. The contract has been approved by the Warrensburg City Council. The City has no revisions. The board noted the importance of reviewing the contract prior to having Council approve. Staff will make note to relay this request to City administration. Brunsvold made a motion the WCVB enter into the contract for services with the City of Warrensburg for 2018-2019. Second by McTighe. The board discussed proceeding with the increase of lodging tax on the April 2019 general municipal ballot. Prior to legal counsel and City administration work on ballot language and needed documents, a direction needs to be provided by Council. The board’s desire will be presented to Council at the next Council meeting-Monday, Nov. 19. The board discussed the importance of the strategic plan and the election. A tax chart was provided to the board with the lodging and sales tax rates for numerous Missouri municipalities. The director noted some municipalities have districts (Transportation and Community Improvement) that increases the tax collected by the lodging establishments located within those districts. Ballot language will be presented to the WCVB Board in January if Council approves legal counsel to proceed. Brunsvold made a motion to ask Council to proceed with placing the question (increasing the lodging tax collected within the Warrensburg city limits from 2.5% to 5%) to voters. Second by Cantrell. The director presented the director’s report. Rhonda Gelbach has submitted her resignation effective Dec. 31. The board was encouraged to share the online application. The director is working with Sedalia, Warsaw and Clinton to create a trip itinerary highlighting each community. Information regarding the final session with Key Solutions-Dec. 4 was discussed. The board discussed the need for a regular December meeting. It was consensus a meeting was needed. It will follow the last strategic session with Key Solutions on Tuesday, Dec. 4 at 4 p.m. McTighe made a motion to adjourn the meeting. Second by Brunsvold.