Warrensburg Convention & Visitors Bureau

Warrensburg Convention & Visitors Bureau Minutes Via Zoom 10 a.m. Thursday, July 8, 2021 A meeting of the Warrensburg Convention and Visitors Bureau was held via Zoom on Thursday, July 8, 2021, at 10:07 a.m. with President Tom Koenigsfeld presiding. Roll was called as follows: Present: Tom Koenigsfeld, Ginny McTighe (Joined 10:10 a.m.), Dana Phelps, Scott Thomason, Diane Thompson, and Diane Whitworth; exofficio members Danielle Dulin and Jim Kushner Absent: Kelly Brooks The adoption of the agenda was considered. Whitworth made a motion to adopt the agenda as presented. The motion was seconded by Thomason. Motion passed. Minutes of the June 10, 2021, WCVB Board meeting were considered. Whitworth made a motion to approve the meeting minutes as presented. The motion was seconded by Phelps. Motion passed. Financial report was provided by the WCVB director. As of July 6, 2021, 64% of budgeted expenses have been incurred. As of July 6, 2021, the total lodging tax received for FY 20-21 is $184,213. Total revenue (lodging tax and grants) received as of the meeting date is $246,766. The WCVB director provided her director’s report. Items highlighted were the Missouri Division of Tourism Marketing Matching Grant, WCVB Grant, City of Warrensburg’s RAISE Grant application, WCVB Board meeting format, internships, upcoming projects/events, and days out of the office. The WCVB director recognized the board and their dedication to the organization. McTighe, Phelps, and Whitworth were all reappointed to the Board for a full three-year term. Sine Die A special meeting of the Warrensburg Convention and Visitors Bureau was held via Zoom on Wednesday, July 8, 2021, at 10:35 a.m. with President Tom Koenigsfeld presiding. Roll was called as follows: Present: Tom Koenigsfeld, Ginny McTighe, Dana Phelps, Scott Thomason, Diane Thompson, and Diane Whitworth; and exofficio members Danielle Dulin, Danielle Fesler and Jim Kushner Absent: Kelly Brooks The adoption of the agenda was considered. Thompson made a motion to adopt the agenda. The motion was second by Koenigsfeld. Motion passed. The election of officers for 2021-2022 was held as follows: Koenigsfeld was nominated for president by Whitworth. The motion was second by Phelps. Motion passed. Thomason was nominated for vice-president by Whitworth. The motion was second by Kushner. Motion passed. Whitworth was nominated for treasurer by Phelps. The motion was second by McTighe. Motion passed. Thompson was nominated for secretary by Whitworth. The motion was second by Phelps. Motion passed. Committee Appointments: Whitworth made a motion to approve the following members for the WCVB grant committee: Koenigsfeld, McTighe and Brooks The motion was seconded by Phelps. Motion passed. McTighe made a motion to approve the following members for the WCVB Visitor Center committee: Koenigsfeld, Dulin, Phelps, Whitworth, and Kushner The motion was seconded by Thompson. Motion passed. The director presented the first draft of the 2020-2021 revised budget for review. Revenue Accounts to be Revised: • Lodging Tax $250,000 • Grants $81,700 • Interest $4,390 Total Revenue $342,070 Expense Accounts to be Revised: • Wages Part-Time (Internships) $6,500 • Utilities Gas $1,000 • Advertising (Grants) $82,000 • Communication Non-Cat (Website) $4,000 Total Expense: $327,615 The director presented the first draft of the 2021-2022 revised budget for review. Revenue Accounts: • Lodging Tax $250,000 • Grants $70,000 • Interest $4,000 • Earnings Credit $600 Total Revenue $324,600 Expense Accounts: • Personnel Wages (Part-Time Position) $85,980 • Commodities (Software & Supplies $21,700 • Services (Contractual & Services Non-Cat) $201,920 • Community Agreements $15,000 Total Expense: $324,600 Both budgets are tentatively scheduled to be presented for approval at the August WCVB Board meeting. There were no appearances by the public. Interim City Manager Danielle Dulin provided an update from the City of Warrensburg. WCVB Board Member Diane Thompson updated the Board on areas Johnson County is evaluating for use of American Rescue Plan funds. The WCVB director will update the board on the meeting format for the August 12 Board meeting following her meeting with the City’s IT department on July 29. The newly appointed committee members will be contacted to schedule committee meetings. The board was asked to contact the director with their availability on Aug. 2 and Aug 3 for a strategic planning session as soon as possible. Meeting was adjourned.