Warrensburg Convention & Visitors Bureau

Warrensburg Convention & Visitors Bureau Minutes Via Zoom 10 a.m. Thursday, October 14, 2021 A meeting of the Warrensburg Convention and Visitors Bureau was held via Zoom on Thursday, October 14, 2021, at 10:02 a.m. with President Tom Koenigsfeld presiding. Roll was called as follows: Present: Tom Koenigsfeld, Ginny McTighe, Dana Phelps, Scott Thomason, Diane Thompson (arrived after role) and Diane Whitworth (arrived after role); exofficio members Danielle Fesler and Jim Kushner Absent: Kelly Brooks and exofficio member Danielle Dulin The adoption of the agenda was considered. McTighe made a motion to adopt the agenda as presented. The motion was seconded by Phelps. Motion passed. Minutes of the August 2, 2021, WCVB Board meeting were considered. McTighe made a motion to approve the meeting minutes as presented. The motion was seconded by Thomason. Motion passed. Minutes of the August 3, 2021, WCVB Board meeting were considered. McTighe made a motion to approve the meeting minutes as presented. The motion was seconded by Thomason. Motion passed. Minutes of the September 9, 2021, WCVB Board meeting were considered. McTighe made a motion to approve the meeting minutes as presented. The motion was seconded by Thomason. Motion passed. Financial report was provided by the WCVB director. As of October 11, 2021, 68% of budgeted expenses have been incurred. As of October 11, 2021, the total lodging tax received for FY 20-21 is $320,278. Total revenue (lodging tax and grants) received as of the meeting date is $410,495. The financial report was updated to reflect the budget revisions approved August 25, 2021 for FY 20-21. The director presented a revised budget for FY 2020-2021 due to the purchase of the property located at 205 N Holden Street. Revenue: Account Approved 08252021 Proposed 10142021 Difference Lodging Tax 250,000 320,277 70,277 Grants-State 87,100 94,378 7,278 Earnings Credit 580 653 73 Interest on Deposits 4,390 4,835 445 TOTAL 342,070 420,143 78,073 Expense: Account Category Approved 08252021 Proposed 10142021 Difference Personnel Expense 76,680 73,551 3,129 Commodities 20,000 8,487 11,513 Services 235,390 155,462 79,928  Non Categorized 10,000 2,000 445 Building 0 210,152 (210,152) TOTAL 342,070 449,652 (107,582) McTighe made a motion the revised budget presented for FY 20-21 be approved. The motion was seconded by Thomason. Motion passed. The director presented a revised budget for FY 2021-2022 due to the purchase of the property located at 205 N Holden Street (Insurance and Construction). Revenue: Account Approved 08252021 Proposed 10142021 Difference Lodging Tax 300,000 320,000 20,000 Grants-State 70,000 70,000 0 Earnings Credit 600 600 0 Interest on Deposits 4,000 4,000 0 Rent 0 22,800 22,800 TOTAL 374,600 417,400 42,800 Expense: Account Category Approved 08252021 Proposed 10142021 Difference Personnel Expense 87,480 87,480 0 Commodities 21,400 21,400 0 Services 250,720 253,220 (2,500) Non Categorized 15,000 15,000 0 Building 0 100,000 (100,000) TOTAL 374,600 477,100 (102,500) McTighe made a motion the revised budget presented for FY 21-22 be approved. The motion was seconded by Thomason. Motion passed. The director presented the contract for services with the City of Warrensburg. The City Council of Warrensburg approved the contract with no revisions from 2020-2021 at the October 11, 2021 Council Meeting. Phelps made a motion the contract be approved, and the board president and board secretary sign the contract on behalf of the WCVB. The motion was seconded by Thomason. Motion passed. The director presented the annual insurance policy proposed by Mike Keith Insurance. The policy is effective November 17, 2021-November 16, 2022. The policy includes general liability, public officials/directors and officer’s liability, property, and automobile coverage for a total premium of $4,088. The policy covers both locations (407A East Russell Ave, Ste. 2 and 205 N Holden Street). The policy includes the terrorism risk insurance act coverage for a cost of $8.00. Thompson made a motion the WCVB approve the policy proposed by Mike Keith Insurance including the terrorism risk insurance act coverage. The motion was seconded by Thomason. Motion passed. The director provided an update on the WCVB’s strategic plan. The director provided report. Items noted were upcoming events and groups and the grant program. There were no appearances by the public. Council Member Jim Kushner provided an update from the City of Warrensburg. No other items were presented. Meeting was adjourned.