Warrensburg Convention & Visitors Bureau

Warrensburg Convention & Visitors Bureau Minutes Zoom 10 a.m. Thursday, December 14, 2023 A meeting of the Warrensburg Convention and Visitors Bureau was held by Zoom on Thursday, December 14, 2023, at 10:04 a.m. with Treasurer Diane Whitworth presiding. Roll was called as follows: Present: Kelly Brooks, Ginny McTighe, Dana Phelps and Diane Whitworth; and exofficio member Chris Deal, Absent: Tom Koeingsfeld, Scott Thomason, and Diane Thompson; and exofficio members Danielle Dulin and Jim Kushner The adoption of the agenda was considered. McTighe made a motion to adopt the agenda as presented. The motion was seconded by Whitworth. Motion passed. Minutes of the November 9, 2023, WCVB Board meeting were considered. McTighe made a motion to approve the meeting minutes as presented. The motion was seconded by Brooks. Motion passed. Financial report* was provided by the WCVB Director. FY 2022-2023 As of December 11, 2023, $437,213 revenue has been collected. As of December 11, 2023, $822,064 expenses have been incurred. *Unaudited numbers provided. FY 2023-2024 As of December 11, 2023, $0 revenue has been collected. As of December 11, 2023, $39,343 expenses have been incurred. *Unaudited numbers provided. JE for transfers (Oct-Dec) have not been completed as of report date. The WCVB Director provided a recap on the renovation of 205 North Holden Street. A breakout of the project’s renovation budget with Enneking Construction was provided: Enneking Construction: $341,614 Approved 12/8/2022 Change Order No. 1: $35, 964 Approved 2/9/2023 Change Order No. 2: $30,703 Approved 4/13/2023 Change Order No. 3: $7,242 (Electrical, tile work & refillable bottle station) Change Order No. 4: $42,650 (PROPOSED: Roof-next item on agenda) $458,173 A comprehensive breakout of the budget for 205 N Holden was provided: Purchase $199,900 Architect & Inspections $26,482 Renovation Agreement $341,614 Renovation Change Orders $116,469 (1-4) Total (as of 6/8/2023) $684,555 Being paid for by: City ARPA Allocation $70,000 Local Tourism Asset Dev Grant $250,000 (ARPA Grant) WCVB Funds $364,555 The WCVB Director presented two quotes for security cameras at the Warrensburg Visitors Center, 205 N Holden Street from DH Pace. The WCVB is utilizing an agreement the City of Warrensburg has with DH Pace saving the WCVB substantially with installation. One quote is for a system to be housed at the Visitors Center ($5,179 with zero license renewal) and the second quote is for a cloud-based system ($4,488 with license renewal for each camera $179 apiece). Both quotes include two cameras to be installed. Staff recommended the Board approve the cloud-based system with a three-year renewal option for a total cost of $5,128. Phelps made a motion to approve the quote for the cloud-based system with the three-year renewal option. The motion was seconded by Whitworth. Motion passed. The WCVB Director provided an update on the grants the WCVB is working on. This includes grants awarded to the WCVB and from the WCVB. The WCVB Director provided an update on the WCVB’s Strategic Plan. The WCVB Director provided the Director’s Report. The director discussed upcoming events; past events; important dates for the Visitor Center; and upcoming agenda items to be presented to the Board. The Board in consensus agreed the Board’s meeting format for 2024 would remain the same as it was for 2022 and 2023. The Board will meet in-person quarterly and Zoom the remaining months. WPR Director Chris Deal provided an update from Warrensburg Parks and Recreation. The WCVB Director reminded the Board of the upcoming WCVB Board meeting schedule. The meeting was adjourned at 10:41 a.m.