Finance, Taxes and Insurance

FINANCE COMMITTEE September 10, 2012 - Official 5:00 p.m. Members Present: Brian Lauer, Ron Kluth, Rick Albee, Gil Amborn, Cindy Gauger Also Present: Rebecca Ewald, Lori Peternell, Casey Griffiths and Kelly Krause Lauer called the meeting to order at 5:00 p.m. Motion made by Kluth, seconded by Gauger to approve the August 13, 2012 Regular Meeting Minutes. Motion carried unanimously. The Committee reviewed the Director of Public Works recommendation to utilize excess water depreciation funds for two projects in 2012. The first project would be to replace the roof and gutters on the well house located on Winson Drive. This well is no longer in service; however, there are electronic components located in that building that are still being utilized. Two proposals were submitted; one from Foat Builders in the amount of $4,528.90 and one from Mike Kempken and Sons in the amount of $6,975.00. The Committee questioned if the well house needed gutters and how much savings could be achieved if gutters were not installed. It was the consensus of the Committee to have the Director of Public Works review the Village code to determine if the building is required to have gutters and move forward with the project less gutters if they are not required. Motion made by Kluth, seconded by Amborn to recommend Village Board approval of utilizing excess water depreciation funds to reroof the well house on Winson Drive. Motion carried unanimously. The second project is to install a keyless FOB system at the treatment plant located on Cornerstone Crossing. This would allow the Director to provide limited access to vendors who need to access the building for deliveries. The Director received a proposal from Hoernel Lock & Key in the amount of $4054.00. The Committee questioned why a key FOB system is needed, who needs access to where in the plant and how often, could deliveries be made to the DPW plant, can keys be provided to the vendors and whether the project could be done at a later time. Discussion was held regarding the level of security needed to protect the public water supply. Motion made by Gauger to approve utilizing excess depreciation funds to install a key FOB system at the treatment plant. Motion failed due to lack of a second. It was the consensus of the Committee to table the item until October and have the Director of Public Works provide more information to the Committee. The Committee reviewed Resolution #711 – Amending the fee schedule to establish fees for cost recovery for Fire and Rescue Department Services. Peternell stated that pursuant to Ordinance 592, the resolution specifies the fees proposed for cost recovery. Motion made by Kluth, seconded by Amborn to recommend to the Village Board approval of Resolution #711. Motion carried unanimously. The Committee reviewed Resolution #714 – Amending the fee schedule to Increase Fees for Ambulance Billing Fees. Peternell stated that staff reviewed the fees for rescue services in comparison to other communities and is recommending increasing some fees. The Committee had questions on the following increases in charges:  Why the increase for BLS charge for a resident increased by $50 but the BLS charge for a non-resident increase by $100.  Why the ALS1 and ALS2 for a resident increase by $150 but the ALS1 & ALS2 for a non-resident increased by $100.  Why the ALS1 no transport charge for non-residents is recommended to be $100 but the ALS2 no transport for non- residents increased to $200. It was the consensus of the Committee to table Resolution #714 until clarification is received. Motion made by Albee, seconded by Gauger to recommend to the Village Board approval of Village prepaid invoices in the amount of $16,774.29. Motion carried unanimously. Motion made by Kluth, seconded by Amborn, to recommend to the Village Board approval of Village unpaid invoices in the amount of $152,184.96. Motion carried unanimously. The Committee reviewed the August 2012 statements. Upon motion made by Gauger, seconded by Kluth, the meeting adjourned at 5:30 p.m. Submitted by, Lori Peternell Village Treasurer