Finance, Taxes and Insurance

FINANCE COMMITTEE April 8, 2013 - Official 5:00 p.m. Members Present: Brian Lauer, Ron Kluth, Rick Albee, Gil Amborn, Cindy Gauger Also Present: Tina Chitwood, Lori Peternell, Rick Huening, Dan Divan, Jeff Dolezal, and Tamara Pollnow Lauer called the meeting to order at 5:03 p.m. Motion made by Kluth, seconded by Amborn to approve the March 18, 2013 Regular Meeting Minutes. Motion carried unanimously. Motion made by Gauger, seconded by Albee to approve the March 25, 2013 Joint Finance and Village Board Meeting Minutes with removing “and pay the Fire Protection Fee with the savings realized by the reduction of debt payments” from Houston’s motion. Amborn abstained, motion carried unanimously. Motion made by Albee, seconded by Kluth to approve the November 12, 2012 Joint Finance and Village Board Meeting Minutes. Motion carried unanimously. Motion made by Amborn, seconded by Gauger to approve the November 26, 2012 Joint Finance and Village Board Meeting Minutes. Motion carried unanimously. The Committee reviewed the (2) proposals for the purchase of a new ambulance to replace the Medtec Unit 735 ambulance that is scheduled to be replaced in 2013. There is $163,000 allocated in the Rescue capital budget for the purchase of a new ambulance. One proposal came from Jefferson Fire & Safety in the amount of $156,779 which includes a $15,000 trade-in allowance and an adjustment from 4-wheel drive to 2-wheel drive. The other proposal was from Braun in the amount of $173,932.00. Kluth stated that in the future, any equipment purchases should have a minimum of 3 proposals. There may be an opportunity to sell the Medtec Unit 735 outright for more than the $15,000 trade in amount. Amborn questioned if it is typical to replace a vehicle after 10 years with 60,000 miles. Divan explained that there may be low miles driven on the vehicle, but that isn’t reflective of the service hours of the vehicle since rescue squads can be on scenes for an extended amount of time idling. Divan explained further that it is typical to replace after 10 years because the interior components start to wear and incur maintenance expenses which is the case with the 2002 Medtec. Kluth asked if there will be any additional costs for radios. Huening stated that there would be an approximate additional cost of $2500 for radios that will be paid from the Rescue Small equipment capital fund. Discussion was held regarding trading in the 2002 Medtec or selling it outright. Huening stated that they have a potential source to sell it outright and would pursue that option if it was sold for more than the $15,000 trade-in amount. Huening stated that he wanted to confirm that if the unit was sold outright that the funds would be used towards this purchase and anything over $15,000 would remain in the Rescue large equipment capital fund. Motion made by Amborn, seconded by Albee to recommend Village Board approval to purchase the Life Line rescue squad from Jefferson Fire & Safety with a purchase price to not exceed $156,779. If the Medtec Unit 735 is sold outright, $15,000 will be used towards the purchase of the Life Line rescue squad and any remaining amount will remain in the Rescue Large equipment capital fund. Motion carried unanimously. The Committee reviewed the proposal from the Department of Public Works for the purchase of a new Zero-Turn mower. Dolezal stated that he received (5) proposals and is recommending the proposal from Otto Paap Outdoor Power for a 2013 Exmark Zero-Turn Commercial 72” mower be accepted. The proposed purchase price is $12,498 with a $2,00 trade-in allowance for a total of $10,498.00 Dolezal stated that the DPW large equipment capital budget includes an allocation of $19,000 for a new mower . Motion made by Albee, seconded by Gauger to recommend Village Board approval of the purchase of a 2013 Exmark Zero-Turn Commercial 72” mower from Otto Paap Outdoor Power in the amount of $10,498.00. Motion carried unanimously. Motion made by Amborn, seconded by Albee, to recommend to the Village Board approval of Village prepaid invoices in the amount of $47,847.27. Motion carried unanimously. Motion made by Kluth, seconded by Gauger to recommend to the Village Board approval of Village unpaid invoices in the amount of $111,967.63. Motion carried unanimously. Upon motion made by Kluth, seconded by Amborn, the meeting adjourned at 5:50 p.m. Motion carried unanimously. Submitted by, Lori Peternell, Village Treasurer