Finance, Taxes and Insurance

FINANCE COMMITTEE December 9, 2013 - Official 5:00 p.m. Members Present: Brian Lauer, Rick Albee, Gil Amborn, Cindy Gauger and Ron Kluth Also Present: Rebecca Ewald, Lori Peternell Lauer called the meeting to order at 5:03 p.m. Motion made by Kluth, seconded by Amborn to approve the November 11, 2013 Regular Meeting Minutes. Motion carried unanimously. The Committee reviewed the draft capital improvement plan that defines capital items. Discussion was held regarding small equipment purchases such as radios/pagers for the Fire & Rescue Department. These items aren’t purchased on an annual basis and are purchased in multiple quantities where the total purchase would exceed $5,000. Another topic of discussion was planned maintenance items such as replacement of tires on fire equipment. It was the consensus of the Committee to include sections in the policy that address how to budget for these items. The Committee reviewed the draft purchasing policy. Discussion was held regarding purchase orders and whether the policy will require utilization of credit cards. After a brief discussion on pros and cons of purchase orders it was determined that department heads should be part of the discussion to provide their input. It was the consensus of the Committee to invite Department Heads to the February meeting for further discussion. Peternell stated that she will research what other municipalities policies are regarding purchase orders. Motion made by Amborn, seconded by Kluth to recommend Village Board approval of Resolution #746 with corrections to amend the fee schedule to pass on the entire 28% collection fee associated with contracted ambulance billing to patients. Motion carried unanimously. Motion made by Albee, seconded by Kluth to recommend Village Board approval of Johnson Block for 2013 audit service. Motion carried unanimously. Motion made by Gauger, seconded by Kluth, to recommend to the Village Board approval of Village prepaid invoices in the amount of $17,723.99. Motion carried unanimously. Motion made by Amborn, seconded by Albee to recommend to the Village Board approval of Village unpaid invoices in the amount of $149,856.96. Motion carried unanimously. Upon motion made by Kluth, seconded by Albee, the meeting adjourned at 5:25 p.m. Motion carried unanimously. Submitted by, Lori Peternell, CMTW Village Treasurer