Finance, Taxes and Insurance

FINANCE COMMITTEE February 9, 2015 4:30 p.m. The Finance Committee will meet on Monday, February 9, 2015 in the Village Hall, 123 N. River Street, Waterford, WI. AGENDA Call to Order Approve Minutes 1. Review and act on January 12, 2015 Regular Meeting Minutes Public Appearances Unfinished Business New Business 2. Review and act on Purchase Requisition – Motorola radios a. Within the 2015 budget, the Fire Chief has allocated $38,000 to begin replacing out of date radios. Some radios being used by personnel are over 17 years old. The Fire Chief has also applied for a FEMA grant (agenda item 3) to help with the cost. As the need to replace the updated equipment is urgent, the Chief has purchased 5 radios as they await the outcome of the grant. The purchase is being made under the WCA (State Contract) Services program. The total costs of the (5) units is $14,532.05. b. The Fire Chief will be present to answer any questions. v The Finance Committee is requested to review and act on the purchase requisition. 3. Update on Assistance to Firefighters Grant (AFG) c. The Village of Waterford applied for Assistance to Firefighters Grant (AFG) for trunking radio equipment to nine fire departments and to provide those departments with the ability to operate on an interoperability basis on the State of Wisconsin 'WISCOM statewide VHF Radio Trunking System" for mutual aid, and interagency operability in accordance with the State of Wisconsin SCIP plan. The other fire departments include Rochester Fire Company, Tichigan Fire Company, City of Burlington Fire Dept, Town of Burlington Fire Dept, Kansasville F&R, Union Gove F&R, Wind Lake Fire Company, and Raymond F&R. The Village of Waterford will be the fiscal agent on the grant. The grant is for a total of 144 radios with each department applying for funding for 16 radios. The grant would cover 95% of the cost and each department would be responsible for approximately $4,160. If Waterford is awarded the grant the Village will need to front the $763,968 cost of the radios when ordered and AFG will reimburse the Village for 95% of the cost at a later date. It could take 60 days to get the reimbursement after paying for the radios and submitting the paperwork to AFG. In the event that the grant is awarded, staff would recommend utilizing assigned general fund balance to pay the initial cost and replenishing it with the grant funds and the other participating department’s portions. An agreement would be drafted the Village Attorney with the other 8 departments to assure participation and payment by the other departments. d. FEMA will begin reviewing grant submissions in March, award date is undetermined. If the Village is not awarded the grant, the Chief will purchase radios with capital funds that have been allocated in the 2015 budget at a total of $38,000. v For information only, no action required. 4. Update on Omitted Property Taxes-822 Ela Ave Lifetime Holdings LLC a. In 2013 the Department of Revenue notified Associated Appraisal that the property located at 822 Ela changed from manufacturing to commercial. Once this change occurred, the responsibility of assessing the property changed from the State to Associated Appraisal. Associated Appraisal did not include the assessment on the 2014 assessment roll creating a $0 tax bill. b. Associated Appraisal notified the property owner of the error in November of 2014. The property owner has the option of paying the omitted taxes by January 31, 2014 or have the 2014 taxes added to the 2015 tax roll and paying two years of taxes. The property owner requested to pay the omitted taxes in 2014. The total 1  amount of the omitted taxes is $4,306.35, state statutes provide that if the omitted taxes are less than $5,000 the Village is not required to share the omitted taxes with other taxing jurisdictions. v For information only, no action required. 5. Update on Rescinded Taxes – 101 E. Main St a. In August 2013 the property located at 101 E. Main St was purchased by the Wisconsin Department of Transportation and therefore exempt from property taxes. However, because the County is not required to notify the DOR of sales by government entities such as the DOT or the DNR the Village Assessor was unaware of the sale and did not remove it from the 2014 tax roll resulting in excessive property taxes of $5,966.77. The Village is responsible for paying the full amount of the taxes. At the January 26th meeting, the Board approved paying the full amount of taxes utilizing the omitted taxes received from Lifetime Holdings listed above. b. State statute 74.33 allows a municipality to report this as a palpable error and file a Request for Charge Back of Rescinded or Refunded Taxes with the DOR. The DOR will make their determination in November of 2015 and certify the amounts that will be charged back to each taxing jurisdiction. The Village won’t receive the total chargeback amount of $4,180.42 until the beginning of 2016. v For information only, no action required. 6. Update on Chargeback of Uncollected Net Personal Property Taxes For 2013 Taxes Uncollected in 2014 a. Past due notices of delinquent personal property taxes are sent by the Treasurer in mid February. In April any personal property taxes that are still outstanding are forwarded to the Village attorney for collection. In May, the Village Clerk verifies that all taxes have been paid before issuing liquor and /or cigarette licenses. For the most part, after each of these actions has taken place, we collect the majority of delinquent personal property taxes. However, each year there remains an amount of delinquent personal property taxes that are not collected primarily from businesses that have moved out of the Village or ceased operations. Section 74.42(1), Wis. Stats. provides that the taxation district treasurer may charge back to each taxing jurisdiction its proportionate share of those personal property taxes for which the taxing district settled in full the previous February, which were delinquent at the time of settlement, which have not been collected in the intervening year and which remain delinquent. A taxation district may only chargeback personal property taxes if the taxes are owed by an entity that has ceased operations, or filed a petition for bankruptcy, or are due on personal property that has been removed from the next assessment roll. For 2013, the Treasurer has charged back a total of $858.59 of delinquent personal property taxes. Delinquent personal property taxes for businesses that are not allowed to be charged back to the other taxing jurisdictions are forwarded to collections. Waterford Automotive was sent to collections for a total of $1,899.01. v For information only, no action required. 7. Review and act on Resolution #769 - Amending the fee schedule for Mukwonago ALS a. The Village currently has an intercept agreement with Wind Lake Fire Department. In January the Board approved an agreement with the Mukwonago Fire Department which provides an additional option for service in another geographic location. v The Finance Committee is requested to review and act on Resolution #769. 8. Review and act on unanticipated revenue of Wal-Mart gift cards from Western Racine County Health Department. a. WRCHD had received various grants over the years and were allowed to obtain gift cards for future use. Examples of gift card usage are food for the Board of Health, promotional supplies, emergency preparedness items, etc. At the close of WRCHD in December, they had approximately $8,000 in Wal-Mart gift cards remaining. WRCHD made a motion to distribute the cards back to the (8) participating municipalities to utilize at our discretion. The cards were distributed based on the municipality population percentage; the Village of Waterford received $915. b. The Village’s revenue policy states: “Gifts, donations and unanticipated revenues will be considered as “over and above” basic Village appropriations. Gifts and donations shall be used solely for the purpose intended by the donor. Unrestricted gifts and unanticipated revenues will be allocated in the manner and for the purposes authorized by the Village Board. Any unrestricted gifts and unanticipated revenues that remain unallocated after 6 months will become part of unassigned general fund balance.” c. Staff suggestions are to use the cards to purchase items that will be needed to implement our Emergency Management Plan such as first aid kits, flashlights, walkie-talkies/radios, bottled water supply, blankets, etc. The Village Hall may become a shelter during a disaster and we may need these types of supplies prior to assistance from outside emergency agencies. v The Finance Committee is requested to review and provide a recommendation to the Village Board on how to utilize the Wal-Mart gift cards. 2  9. Update on approval of American Transmission Co (ATC) grant funding. a. The Village received a $750.00 check to help with community planting projects. v For information only, no action required. 10. Update on grant Midwest Supplemental Funding for 2008 flood event. a. The Village submitted and received a grant for $1,108,200 for the installation of a new pump station and force main on the east side of the Village to assist the Racine County Farm Drainage District. When the project was designed it included two phases and only the first phase was completed in 2012 due to the expense of the project. b. In mid- January 2015 the Village was notified that there were still additional funds remaining to provide to communities who suffered damage due to the 2008 flood event. The Administrator reviewed this with the Village Board at their 1/26 meeting and completed the attached application (text only is included) for consideration by the deadline of 2/1/15. If possible, this grant would have been submitted to the Finance Committee first for review, but due to the tight turn-around time, it was unable to be presented at the January meeting. Should you desire to review a map of the project, please contact the Administrator. v This is informational only. No action required. Invoices 11. Review and act on Village invoices 12. Update of Liturgical Publications Inc. (LPI) annual rebate. a. The Village contracted with LPI to print the Village newsletter in 2012. The contract stipulates that the Village will receive an annual rebate in the amount of 30% of the paid advertising revenue in excess of $11,628 per publication year beginning January 2014. The Village received a rebate in the amount of $369.60 for the calendar year 2014; the 2013 rebate was $495.90. The rebate will be distributed between Village, Library and W&S operations to offset postage costs. v This is an update only. No action required. Treasurer’s Report 13. Update on packet procedures. a. Due to the cost of color copies, the Village will not be printing color copies of materials for packets unless deemed absolutely necessary. If color printed copies are printed, they will be placed as an appendix and separate from the packet, rather than included in the stapled, page numbered packet. This is necessary because if they are included in the print job for the packet all of the packet must be printed in color and charged as color copies resulting in a large expense. v This is informational only. No action required. 14. Update on Village Intranet and Trustee email accounts v For information only, no action required. 15. Update on the state budget proposed. v Verbal update to be provided at the meeting. Such other matters as may be authorized by law. There may be a quorum of Village Trustees present, which would constitute a public meeting of the Village Board. Brian Lauer Chairman Please note that, upon reasonable notice, accommodations can be made for the needs of disabled individuals through appropriate aids and service. For additional information or to request this service contact the Clerk’s Office at 534-3980. Posted 2/6/15, 4:30 p.m. 3  FINANCE COMMITTEE January 12, 2015 - Unofficial 5:00 p.m. Members Present: Brian, Lauer, Gil Amborn, Cindy Gauger, Ron Kluth and Tom Roanhouse Also Present: Rebecca Ewald, Lori Peternell Lauer called the meeting to order at 5:02 p.m. Motion made by Amborn, seconded by Gauger to approve the December 8, 2014, 2014 Regular Meeting Minutes. Motion carried unanimously. Discussion was held regarding the Professional Audit Services RFP and timeline. Staff has reviewed and made minor updates to the audit RFP that was utilized in 2010. One item that was included in the updated RFP was to provide costs for a utility rate study in preparation for the utilities infrastructure improvements that will occur with the reconstruction of STH83-20. Similar to the process that was done in 2010, staff will be requesting assistance from members of the Finance Committee to evaluate the proposals and participate in interviewing finalists if deemed necessary. Further discussion was held regarding the RFP timeline per the following: Week of January 26, 2015 Send out request for proposal February 18, 2015 Deadline for receipt of proposals by the Village Week of March 16, 2015 Interview finalists (if necessary) April 13, 2015 Village Board award contract with Auditing Firm May 1, 2015 Commencement of contract Brian Lauer, Cindy Gauger and Ron Kluth are available to interview finalists if necessary. Motion made by Amborn, seconded by Kluth to recommend Village Board approval to proceed with the Professional Audit Services RFP and timeline. Motion carried unanimously. Motion made by Gauger, seconded by Kluth, to recommend to the Village Board approval of Village prepaid invoices in the amount of $25,063.91. Motion carried unanimously. Motion made by Kluth, seconded by Gauger to recommend to the Village Board approval of Village tax refunds in the amount of $55,348.02. Motion carried unanimously. Motion made by Kluth, seconded by Amborn to recommend to the Village Board approval of Village unpaid invoices in the amount of $4,027,950.72. Motion carried unanimously. Peternell provided an update on the 2015 Expenditure Restraint Payment (ERP). In October of 2014 the Village was notified that they did not qualify for an ERP payment of approximately $57,000 in 2015 based on how the 2014 general fund expenditure increase was reported to the DOR. In 2014 the not to exceed allowable expenditure restraint increase was 1.9%. The number was reported at 1.9%. It should have been reported at 1.89% or below to meet the program requirements. The DOR provided an opportunity for the Village to correct the error and resubmit for a reconsideration of the 2015 payment. Staff was notified this week that the DOR has approved the Village’s resubmission and will qualify for an EPR payment of $60,389.04 in 2015. Upon motion made by Kluth, seconded by Amborn, the meeting adjourned at 5:40 p.m. Motion carried unanimously. Submitted by, Lori Peternell, CMTW Village Treasurer 4 5 6 Dave Feiler Village of Waterford 2040 Radisson St Fire Department Green Bay, WI 54302 2/3/2015 (262) 989-1310 dfeiler@baycominc.com SUBJECT: BUDGETARY APX6000XE Portable Radio Spec 02032015 PRICING AND FINANCIAL OPTIONS SPECIFIC TO THIS OFFERING: EQUIPMENT DETAILS AND PRICING QTY MODEL AND DESCRIPTION UNIT PRICE TOTAL PRICE 5 H98SDD9PW5AN / APX6000XE Portable Radio $1,425.00 $7,125.00 5 QA01749 / Advanced System Key $0.00 $0.00 5 H35 / Conventional Operation $386.25 $1,931.25 5 Q241 / Analog - Conventional Only $300.00 $1,500.00 5 QA02006 / XE Ruggedized Radio $600.00 $3,000.00 Delta-T and Intrinsically Safe Battery $0.00 $0.00 1 WPLN4232A / Single Unit Charger $100.00 $100.00 2 NNTN7065B / Multi-Unit 6 Pack Impres Charger $630.40 $1,260.80 5 NNTN8203BLK / Impres XE Fire Spkr Mic $268.00 $1,340.00 0 PMMN4069 / Standard Remote Speaker Mic $88.00 $0.00 0 NNTN8092A / SPARE Batteries - FM Approved $105.00 $0.00 0 PMLN5875A / Leather Swivel Carrying Case $52.00 $0.00 $0.00 5 Motorola Promotion Through 03/15/2015 -$400.00 ($2,000.00) 5 Programming - Billed Separately - $ 55.00@ $55.00 $275.00 $0.00 EQUIPMENT COST: $14,532.05 WCA Services Pricing. SHIPPING: $0.00 SALES TAX: $0.00 Payment With Order: Net 30 Day PURCHASE PRICE: $14,532.05 Quotation Good Until March 15, 2015 Approved By: Your Signature Is An Agreement To Purchase And An Acceptance Of The Above Terms All of the information listed on this proposal is confidential and proprietary information. If You Have Any Questions Please Contact Dave Feiler 414-546-7625. 7  PURCHASING PROCEDURE VB approved 2-24-14 PURPOSE: To establish procedures for the purchase of items and services procured by Village employees. OBJECTIVES: 1. Purchase commitments properly authorized. 2. Funding sources for all purchases identified. 3. Goods and services procured at the best price and quality. 4. All purchase commitments use standard terms and conditions. 5. The same documented purchase procedure used by all Village employees. GENERAL: The Village Board has the responsibility of approving and establishing the expenditure levels for the Village and each department through their approval of the annual budget. The department heads have the responsibility of making purchases and keeping purchases within the scope of the budget. As per Wisconsin Statute 43.58, the Library Board has exclusive control of the expenditures of all monies collected, donated, or appropriated for the library fund. All purchases shall demonstrate a reasonable and good faith effort to obtain goods and services at the lowest possible cost consistent with the quality and service needed to maintain efficient operations of the Village. Within these parameters, efforts will be made to purchase materials and services locally when possible. A purchase requisition will not be necessary for monthly, bimonthly, or quarterly maintenance or utility bills. These procedures shall apply to all Village purchases. The provisions of Wisconsin Statutes 62.15 apply to procurements involving public construction, and take precedence over any portion of this procedure that may conflict with the statute’s provisions. The Finance Committee shall oversee the Village’s purchasing procedures, and the Village Administrator shall be accountable to the Finance Committee for proper administration of these procedures. After Village Board approval, the Finance Committee shall review these procedures every (3) years. The Village Board may request a Finance Committee review of any part of this procedure at any time. DEFINITIONS: 1. Purchase Requisition: Formal request identifying items to be purchased. 2. Purchasing Card: Credit card or specific vendor credit card. PURCHASING DETAIL: 3. Purchases under $2500 a. Purchases should be made with a Purchasing Card whenever possible. b. Department Manager has the authority to purchase without a purchase requisition. c. A designated department employee must have Department Manager verbal approval before placing order. 8 4. Purchases from $2,501 to $5,000 a. Purchase requisition form completed. b. Department Manager approves purchase requisition form and forwards to Administrator. c. Administrator or designee (Treasurer or Clerk) approves or denies request and notifies Department Manager. d. Original page of requisition form forwarded by the Administrator to Treasurer. Copy filed by requesting department. e. Department Manager or designated employee places order. f. Purchases should be made with a Purchasing Card whenever possible. 5. Purchases from $5,001 to $10,000 a. Department Manager solicits quotes from at least (3) qualified vendors. In the event it is neither possible nor practical to obtain multiple quotes, or if it is determined that other than the low quote should be accepted, the reason must be documented on the purchase request form. Purchases made through approved group purchasing entities (V.A.L.U.E., State pricing contract or State of Wisconsin Vendor Net.) meet this requirement. b. Purchase requisition form completed. c. Department Manager approves purchase requisition form and forwards to Administrator. d. Administrator approves or denies request and notifies Department Manager. e. Original page of requisition form forwarded by the Administrator to Treasurer. Copy filed by requesting department. f. Department Manager or designated department employee places order. g. Purchasing card has a limit of $5,000, but may be utilized if the credit limit is temporarily increased up to $10,000 for purchase of the specific item(s) upon authorization by the Administrator. h. If the item purchased is a capital asset, the item must be recommended by the Finance Committee and approved by the Village Board. 6. Purchases greater than $10,001 a. Department Manager solicits quotes from at least (3) qualified vendors. In the event it is neither possible nor practical to obtain multiple quotes, or if it is determined that other than the low quote should be accepted, the reason must be documented on the purchase request form. Purchases made through approved group purchasing entities (V.A.L.U.E., State pricing contract or State of Wisconsin Vendor Net) meet this requirement. b. Purchase requisition form completed. c. Department Manager approves purchase request form and forwards to Administrator. d. Administrator approves or denies request and the Department Manager presents at next Finance Committee meeting. e. If approved or denied by the Finance Committee, the request is presented at next Village Board Meeting. f. If approved by Village Board, Administrator informs department manager. Original page of requisition form forwarded by Administrator to Treasurer. Copy filed by requesting department. 9  g. Department Manager or designated department employee places order. h. Purchasing card has a limit of $5,000, but may be utilized if the credit limit is temporarily increased up the amount of the specific item(s) with a limit of $100,000 upon authorization by the Administrator. 7. Purchases in emergency situations (health or safety of village employees or others in the community is at risk, or property in the community is threatened). a. Purchase requisition form completed. b. In emergency situations, the Village Administrator has the authority to approve purchase commitments up to $25,000 without quotes or other approvals. c. For emergency expenditure requirements in excess of $25,000, two approvals are required. The Village Administrator and Village President may authorize the expenditure with their written approval on the purchase requisition form. If the Village Administrator or Village President is not available, one other member of the Board may authorize the expenditure. d. The Administrator reviews any of the above emergency purchases at the next scheduled Finance Committee and Village Board meetings. e. Original page of purchase requisition form forwarded to Treasurer, and copy retained by requesting department. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28  RESOLUTION NO. 769 AMENDING THE FEE SCHEDULE TO INCLUDE FEE FOR ADVANCED LIFE SUPPORT (ALS) RESCUE SERVICES PROVIDED BY MUKWONAGO FIRE DEPARTMENT WHEREAS, the Village of Waterford has set fees for Rescue Services pursuant to section 28-3D of the Code of the Village of Waterford; WHEREAS, Waterford desires to provide for life support services beyond the scope of its EMT - Intermediate Technician licensure when such services are needed, and Wind Lake desires to provide services to Waterford within the scope of its EMT - Intermediate licensure as those services are necessary, WHEREAS the appropriate fee for the service is over and above the base rate charge of services for resident and non-residents and shall be added to the fee schedule, WHEREAS the existing code references in the fee schedule are outdated and should be corrected to current code reference. NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Waterford, that the fee schedule for the Village of Waterford shall be amended to include the following: 28-3D Mukwonago Fire Department ALS Services Resident and Non Resident $475 28-3D Drugs & other Supplies Mukwonago cost Introduced: 02/09/2015 Passed and Adopted: BY ORDER OF THE VILLAGE BOARD _______________________________ Thomas E. Roanhouse, President ATTEST: ________________________________ Carrie Orlovsky, Clerk 29 30 31 32  PREPAIDS VILLAGE OF WATERFORD Payment Approval Report - Prepaids Page: 1 Input Date(s): 01/16/2015 - 02/04/2015 Feb 05, 2015 04:12pm Vendor Name Invoice No Description Net Inv Amt AFLAC 509667 AFLAC EMPLOYEE PREMIUM-SCHANNING 29.82 ALBEE, LAWRENCE 01212015 2014 PROPERTY TAX REFUND-BATCH 46 155.21 AURORA E.A.P. IN12145 CONTRACTED SERVICES 566.00 BRAUN, AMANDA 01212015 2014 PROPERTY TAX REFUND-BATCH 46 120.46 CENTRAL STATES FUNDS 01272015 LIBRARY HEALTH INSURANCE 4,916.40 DPW HEALTH INS 1,229.10 POLICE HEALTH INSURANCE 1,229.10 RESCUE HEALTH INSURANCE 245.82 WATER HEALTH INS 614.55 SEW ER HEALTH INS 614.55 GEN GOV'T HEALTH INSURANCE 6,145.50 WATER HEALTH INS-UNION 921.83 SEW ER HEALTH INS-UNION 921.83 DPW UNION HEALTH INS 1,843.65 EMPLOYEE PORTION 3,296.87 COMEDY SPORTZ 15-004 PERFORMANCE FEE-F&R RECOGNITION DINNER 750.00 DARLING, DARREN & ANN 12292014 2014 PROPERTY TAX REFUND - BATCH 31 187.00 - DUBLIN, TIMOTHY & PATRICIA 01222015 2014 PROPERTY TAX REFUND - BATCH 48 80.44 ESPIL, JEREMY 01232015 2014 PROPERTY TAX REFUND-BATCH 48 2,324.70 ESTATE OF EDMUND SLAK 01162015 UTILITY REFUND-DUPLICATE PAYMENT 81.68 FINNEY, ROY & BARBARA 01152015 2014 PROPERTY TAX REFUND-BATCH 44 365.51 FOXWOOD ISLE HOMEOWNERS ASSN 01212015 STREET LIGHTS 32.40 STREET LIGHTS 32.40 HEGEMAN, JACOB 01272015 FIRE WAGES 68.25 RESCUE WAGES 265.05 HUAROTA, RENATO 01232015 2014 PROPERTY TAX REFUND - BATCH 48 4,669.77 LODEL, KIM 122314 2013 PROPERTY TAX REFUND-BATCH 19 231.95 MCKENNA, GERALD & MARLA 01122015 2014 PROPERTY TAX REFUND-BATCH 42 159.42 MLNARIK, DEBRA 01122015 2014 PROPERTY TAX REFUND-BATCH 42 116.84 PRINCIPAL FINANCIAL GROUP 01272015 LIBRARY LIFE INSURANCE 71.60 DPW LIFE INSURANCE 41.51 POLICE LIFE INSURANCE 8.35 WATER LIFE INSURANCE 20.75 SEW ER LIFE INSURANCE 20.75 GEN GOVT LIFE INSURANCE 48.05 RACINE COUNTY TREASURER 01272015 COUNTY SHARE OF MONTHLY MUNICIPAL COURT FINES 666.80 RICKERT, KURBY J 01132015 2014 PROPERTY TAX REFUND-BATCH 43 143.94 SCHANNING, JOHN 01212015 2014 PROPERTY TAX REFUND-BATCH 46 126.24 SCHULTZ, DARREN & ANN 12292014 2014 PROPERTY TAX REFUND-BATCH 31 187.00 SEITZ, DAVID & SANDRA 01272015 2014 PROPERTY TAX REFUND-BATCH 49 91.11 STATE OF WI - COURT FINES AND 01272015 STATE PORTION OF MONTHLY MUNICIPAL COURT FINES 1,874.29 STURM, DARLENE 01152015 DEPOSIT TO SECURE BOOKING-DOODLEBUG THE CLOWN 124.00 THAYER, JOSHUA & ABIGAIL 01122015 2014 PROPERTY TAX REFUND-BATCH 42 141.11 TOWN OF WATERFORD 01272015 2014 PROPERTY TAX REFUND-BATCH 49 FOR RUNZHEIMER PARK WAY31.94 32121 2014 PROPERTY TAXES PARCEL 016 041923451000 1,359.28 VERIZON WIRELESS 9738413507 DPW 71.27 WATER DEPT 16.61 SEW ER DEPT 16.61 RESCUE 6.50 POLICE 40.01 VILLAGE OF WATERFORD 01272015 RESCINDED TAXES-101 E MAIN ST 5,966.77 WATERFORD VETERINARY CLINIC 01192015 CURB APPEAL GRANT-206A W MAIN ST 250.00 WE ENERGIES 01212015 RACINE ST 116.70 RIVERSIDE DR 52.20 N JEFFERSON & S RACINE ST 198.36 3RD ST & 100' N FOX ISLE BRIDGE 355.09 801 ELA AVE 687.44 807 ELA AVE 35.91 WINSON DR 437.92 33 VILLAGE OF WATERFORD Payment Approval Report - Prepaids Page: 2 Input Date(s): 01/16/2015 - 02/04/2015 Feb 05, 2015 04:12pm Vendor Name Invoice No Description Net Inv Amt 123 N RIVER ST 1,201.63 751 CORNERSTONE CROSSING 365.00 951 FOXWALK CT 17.83 791 CORNERSTONE CROSSING 568.80 726 CORNERSTONE XING 3,337.60 SAFETY BUILDING (ELECTRIC) 425.70 SAFETY BUILDING (GAS) 389.99 DPW BUILDING (GAS) 556.61 PARK BLDG-COMMUNITY BLDG(ELECTRIC) 20.94 PARK BLDG-COMMUNITY BLDG(GAS) 194.86 WHITFORD PARK ELECTRIC 110.23 V HALL GAS 973.83 PARK BALL DIAMOND ELECTRIC 78.00 LIBRARY BUILDING ELECTRIC 3,668.53 LIBRARY BUILDING GAS 1,223.49 BUENA PARK SIREN 13.22 STREET LIGHTING 7,513.64 WESTERN RACINE COUNTY SEWERAGE 01102015 FOURTH QUARTER 102,678.81 WEX BANK 39508876 FIRE-GASOLINE 337.18 RESCUE GASOLINE 345.90 WISC-DOT TVRP UNIT 01272015 VEHICLE REGIS SUSP - ACCT 51WA 50.00 YOUNG, CHARLENE 01232015 FOOD FOR WEEKLY FIRE & RESCUE TRAINING 18.72 FOOD FOR WEEKLY FIRE & RESCUE TRAINING 18.73 Total Paid: 169,346.45 Total Unpaid: 187.00 - Grand Total: 169,159.45 Finance Approval Village Board Approval Date _______________ Date _______________ By: ______________________________ Brian Lauer ______________________________ Gilbert Amborn ______________________________ Ron Kluth ______________________________ Cindy Gauger ______________________________ Thomas Roanhouse 34  INVOICES KEYED UP TO 2-5-15 VILLAGE OF WATERFORD Payment Approval Report - Unpaid Page: 1 Input Date(s): 02/05/2015 - 02/05/2015 Feb 05, 2015 04:06pm Vendor Name Invoice No Description Net Inv Amt 3 RIVERS BILLING 3077 RESCUE BILLING 1,427.37 3115 RESCUE BILLING 800.61 FIRE BILLING 111.66 ABSOLUTELY WATERFORD 02032015 ANNUAL CONTRIBUTION 13,333.00 ASSOCIATED APPRAISAL 01312015 2015 REVALUATION PROGRAM-MONTHLY STATEMENT 5,692.88 AW DIRECT 1020459034 WALK BEHIND SPREADER WHEEL 43.00 BAXTER & WOODMAN 0178313 DEVELOPER (BIELINSKI) 440.00 0178314 DEVELOPER (PAVE TECH) 72.50 0178315 DEVELOPER (INTEGRITY FUNERAL) 72.50 BAYMONT INNS & SUITES 01222015 OCTOBER 2014 ROOM TAX RECEIVED 846.55 NOVEMBER 2014 ROOM TAX RECEIVED 481.28 DECEMBER 2014 ROOM TAX RECEIVED 413.61 BUMPER TO BUMPER 01312015 BATTERIES FOR F550 TRUCK & INTERNATIONAL TRACTOR 269.93 CENTRAL HYDRAULICS, INC 20150051 SNOW PLOW CYLINDER 638.92 CITY OF BURLINGTON 01302015 BACTERIOLOGICAL WATER TESTING 200.00 DEPARTMENT OF ADMINISTRATION 01202015 WEBSITE HOSTING - VILLAGE 30.00 WEBSITE HOSTING - WATER 8.75 WEBSITE HOSTING - SEWER 8.75 WEBSITE HOSTING - LIBRARY 17.50 DEPT OF WORKFORCE DEVELOPMENT 02042015 RESCUE UNEMPLOYMENT WAGES 1,169.85 FIRE UNEMPLOYMENT WAGES 133.96 DIGGERS HOTLINE 150153751 PP1 PREPAYMENT INVOICE - SEWER 344.00 PREPAYMENT INVOICE - WATER 344.00 DIGICORP, INC J54018 MERAKI LICENSE & SUPPORT ANNUAL RENEW AL 150.00 DIVERSIFIED BENEFIT SERVICES 196202 ANNUAL FSA ADMINISTRATION FEE 100.00 196478 GEN GOVT ADMIN FEE 41.41 MUNICIPAL COURT ADMIN FEE 5.28 LIBRARY ADMIN FEE 46.65 DPW ADMIN FEE 5.28 WATER ADMIN FEE 2.64 SEWER ADMIN FEE 2.64 PLAN PARTICIPANT MAILINGS .48 ELECTION SOURCE 26903 ELECTION SUPPLIES 83.78 EMERGENCY MEDICAL PRODUCTS 1704105 RESCUE MEDICAL SUPPLIES 710.38 1705315 RESCUE MEDICAL SUPPLIES 77.62 1705589 RESCUE MEDICAL SUPPLIES 176.36 1706228 RESCUE MEDICAL SUPPLIES 207.78 1706236 RESCUE MEDICAL SUPPLIES 273.52 1708094 RESCUE MEDICAL SUPPLIES 547.77 FASTENAL COMPANY WIMUK53467 VH-JANITORIAL SUPPLIES 169.82 DPW-JANITORIAL SUPPLIES 75.96 FOOTLAND, KENNETH 01292015 2014 PROPERTY TAX REFUND-BATCH 51 100.33 FREEDOM MAILING SERVICES 26021 DEC PAST DUE BILL PROCESSING-WATER 168.00 DEC PAST DUE BILL PROCESSING-SEWER 168.00 GENERAL CODE PUBLISHERS C0017191 ECODE ANNUAL MAINTENANCE FEE 995.00 GRAINGER 9653004599 LIBRARY-BATHROOM REPAIR 125.82 HASENSTAB, MARCIA J. 02042015 GENERAL LEGAL 3,539.70 MUNICIPAL COURT 641.70 DEVELOPER (BIELINSKI) 289.80 DEVELOPER (INTEGRITY) 55.20 GENERAL LEGAL-LIBRARY 75.90 HAWKINS, INC. 3683906 AZONE - 15 EPA REG NO 7870-5 384.00 HD SUPPLY WATERWORKS, LTD D446629 NEW METERS 1,350.00 NEW METERS 284.20 HOME & COMMUNITY CPR 11301 MONITORING FOR INITIAL CPR INSTRUCTOR CLASS-TOM & AMANDA NEHRING 50.00 HOTVEDT & TERRY LLC 01122015 LEGAL EXPENSES FOR MUNICIPAL COURT 938.00 INDEPENDENT INSPECTIONS, LTD. 309349 PERMITS JANUARY 1,116.88 309350 ENFORCEMENT INSPECTIONS JANUARY 57.00 INK SPOT OF SOUTHEAST WI 01132015 ELECTION SIGNS & NUMBERING 106.80 35 VILLAGE OF WATERFORD Payment Approval Report - Unpaid Page: 2 Input Date(s): 02/05/2015 - 02/05/2015 Feb 05, 2015 04:06pm Vendor Name Invoice No Description Net Inv Amt WAYFINDING SIGNAGE 11.70 JEFFERSON FIRE & SAFETY 212534 KEY PRO-FLOW 2,525.00 212983 FIRE DEPT-ZICO FOLDING CHOCK 297.98 JOHNS DISPOSAL SERVICE, INC 23667 MONTHLY REFUSE SERVICE 15,039.45 MONTHLY RECYCLING SERVICE 5,611.21 K & M WELDING 654464 FIRE DEPT-BOX PAN SHELF 130.00 KAESTNER AUTO ELECTRIC CO 226210 STREET FLAGS 800.00 KLATT EQUIPMENT INC 766 SERVICE CALL 120.00 767 TRANSMITTERS & TIMERS 244.56 LANGE ENTERPRISES 53339 SIGNS 652.04 53381 PLASTIC REFLECTIVE TILES 188.88 LOIS TIRE SHOP 01312015 2000 CHEVY G3500-TIRES 590.40 PARTS STREETS 88.87 MAYER REPAIR 5267S RESCUE SQUAD REPAIR-FORD E450 #733 1,280.33 MENARDS 68284 FIRE STATION-HARDW ARE PARTS 91.61 68470 FIRE STATION-HARDW ARE PARTS 53.18 70214 SIGN POLES FOR FOXMEAD 70.66 70290 LIBRARY-CLOCK TOWER LIGHTS 389.70 70875 ROOF PATCH FOR LIFT STATION 39.98 MILWAUKEE LIGHT BULB DELIVERY 0176723-IN WESTSIDE FIRE STATION LIGHT BULBS 410.00 MINUTEMAN PRESS 22464 2500 WINDOW ENVELOPES, 2500 REGULAR ENVELOPES 307.54 MJI PROFESSIONAL JANITORIAL 18758 JANITORIAL SERVICES- VILLAGE HALL 280.00 JANITORIAL SERVICES- COMMUNITY BUILDING 65.00 MUNICIPAL TREASURERS ASSN 01302015 2015 ANNUAL DUE-CHARAPATA 50.00 2015 ANNUAL DUE-PETERNELL 50.00 02042015 2015 SPRING CONFERENCE-CHARAPATA 130.00 2015 SPRING CONFERENCE-PETERNELL 130.00 OFFICE MAX CONTRACT INC 272379 VH OFFICE SUPPLIES 231.14 623790 VH OFFICE SUPPLIES 33.74 738153 VH OFFICE SUPPLIES 33.11 831459 VH OFFICE SUPPLIES 12.65 ORLOVSKY, CARRIE 01282015 MILEAGE REIMBURSEMENT 10.93 02022015 REIMBURSEMENT FOR FRAME FOR PROCLAMATION 3.99 PAUL CONWAY SHIELDS 0359017-IN FIRE GEAR 335.00 PENDELTON TURF SUPPLY INC 2019 SIDEWALK SALT 388.80 PITNEY BOWES INC 01202015 POSTAL METER RENTAL-VILLAGE 50% 68.25 POSTAL METER RENTAL-WATER 25% 34.13 POSTAL METER RENTAL-SEWER 25% 34.12 5502632005 E-Z SEAL SOLUTION-POSTAGE METER 40.79 PROVEN POWER 02-141969 SNOWBLOWER PARTS 221.77 R & R INSURANCE SERVICES, INC 1413765 WORKERS COMP INSTALLMENT 6,352.00 1413766 LWMMI POLICY INSTALLMENT 9,859.00 R K W REDI-MIX CONCRETE INC 63741 WATER SERVICE REPAIR-211 FRANKLIN ST 510.00 R.A. SMITH NATIONAL 116864 PROFESSIONAL SVCS FOR E MAIN ST-2ND ST TO MILWAUKEE ST 957.78 RACINE COUNTY CLERK 02032015 2014 ANNUAL DOG EXPENSE BILLING 124.68 RACINE COUNTY CVB 01222015 OCTOBER 2014 ROOM TAX RECEIVED 564.37 NOVEMBER 2014 ROOM TAX RECEIVED 320.86 DECEMBER 2014 ROOM TAX RECEIVED 275.74 RACINE COUNTY SHERIFFS OFFICE 978 4TH QTR BOARD & LODGING 160.00 RACINE CTY ECONOMIC DEV. CORP. 01212015 FIRST QUARTER CONTRACTED SERVICE 10,300.00 RC ELECTRONICS, INC. 640653 FIRE DEPT-MOTOROLA ANTENNA 389.25 640709 FIRE DEPT-ANTENNA 21.50 REINEMANS TRUE VALUE 12312014 FIRE DEPT HARDW ARE & SUPPLIES 44.96 RICOH USA, INC 5033973539 2015 BASE CONTRACT-DPW 122.40 ADDITIONAL IMAGES-COLORED COPIES 14.47 5033984623 2015 BASE CONTRACT 925.22 ADDITIONAL IMAGES-BLACK AND WHITE COPIES 7.96 ADDITIONAL IMAGES-COLORED COPIES 935.33 RUDZINSKI, JASON 01292015 2014 PROPERTY TAX REFUND-BATCH 52 102.13 36 VILLAGE OF WATERFORD Payment Approval Report - Unpaid Page: 3 Input Date(s): 02/05/2015 - 02/05/2015 Feb 05, 2015 04:06pm Vendor Name Invoice No Description Net Inv Amt SAFEWAY PEST MANAGEMENT 486085 MONTHLY PEST CONTROL - FIRE STATION 28.00 486210 MONTHLY PEST CONTROL - VILLAGE HALL 28.00 486211 MONTHLY PEST CONTROL- LIBRARY 28.00 486212 MONTHLY PEST CONTROL- DPW 28.00 SENSUS USA ZA15013187 AUTOREAD SOFTWARE SUPPORT-SWR 785.17 AUTOREAD SOFTWARE SUPPORT-WTR 785.17 SOUTHEAST TELEPHONE CO OF WI 02022015 2014 PROPERTY TAX REFUND-BATCH 55 50.00 2014 PROPERTY TAX REFUND-BATCH 55 50.00 SOUTHERN LAKES NEWSPAPERS, LLC 183672-A LEGAL PUBLICATION 153.00 191222 LEGAL PUBLICATION 104.26 193229 LEGAL PUBLICATION 263.77 193231 LEGAL PUBLICATION 18.29 193232 LEGAL PUBLICATION 36.73 STREET, JORDON & STEPHANIE 01302015 2014 PROPERTY TAX REFUND-BATCH 54 186.89 SUPERIOR CHEMICAL CORP. 82779 CLEANER 98.74 T&T TREE SERVICE 5850 REMOVE & TRIM TREES 1,750.00 TDS TELECOM 02042015 VH-TELEPHONE 466.74 LIBRARY - TELEPHONE 177.88 FIRE PROTECTION SPRINKLERS 32.61 DPW BUILDING - TELEPHONE 82.13 POLICE DEPT - TELEPHONE 115.83 RESCUE DEPT - TELEPHONE 24.08 FIRE DEPT - TELEPHONE 13.90 W/S FIRE STATION 198.71 WATER - TELEPHONE 101.66 SEWER - TELEPHONE 101.66 TOWN OF WATERFORD 191738 ABSENTEE VOTING NOTICE INVOICE 32.20 UNITED LABORATORIES INV106628 FIRE-FLEET ZYME/EQUIP DEGREASER & CLEANERS 474.15 INV106958 BASELINE CONCRETE/EQUIP CLEANER 234.78 USA BLUE BOOK 549214 GENERAL PURPOSE GAUGE 87.71 UTILITY SERVICE GROUP 359095 PEDISPHERE TOWER 2-ANNUAL 20,633.00 WATERFORD AUTO PARTS 01302015 STREETS - AUTO PARTS 114.42 12172014 FIRE - AUTO PARTS 29.96 WATERFORD CHAMBER OF COMMERCE 01222015 OCTOBER 2014 ROOM TAX RECEIVED 1,410.92 NOVEMBER 2014 ROOM TAX RECEIVED 802.13 DECEMBER 2014 ROOM TAX RECEIVED 689.35 WATERFORD GRADED SCHOOL 02042015 MONTHLY MOBILE HOME FEES 5,468.35 WATERFORD POST OFFICE 01262015 PERMIT #1 - VILLAGE NEWSLETTER 73.34 PERMIT #1 - W&S NEWSLETTER 36.66 PERMIT #1 - W&S NEWSLETTER 36.66 PERMIT #1 - LIBRARY NEWSLETTER 73.34 WATERFORD UNION HIGH SCHOOL 02042015 MONTHLY MOBILE HOME FEES 2,911.91 WE ENERGIES 01292015 WESTSIDE FIRE STATION-ELECTRIC 1,404.73 WESTSIDE FIRE STATION-GAS 440.92 02032015 STREET LIGHTING-TID #2 LIGHTING 561.19 OUTBUILDING WATERFORD YOUTH - GAS/ELECTRIC 160.04 WELDERS SUPPLY CO 312268 1 YEAR PREPAID RENTAL-ARGON & HELIUM MIXES 86.00 313402 MEDICAL OXYGEN 110.60 WEX BANK 39567405 POLICE GASOLINE 217.22 39567406 VEHICLE FUEL - WATER 121.40 39567407 STREETS GASOLINE 1,486.44 WI MUNICIPAL COURT CLERKS ASSN 02042015 2015 DUES-LADEWIG 40.00 WILKS, KAREN JEAN 02022015 2014 PROPERTY TAX REFUND-BATCH 55 138.31 WIND LAKE VOL. FIRE CO., INC 2014-35 4TH QTR ALS INTERCEPT 2,300.00 WISC DEPT OF TRANSPORTATION L33729 ENGINEERING & SIGNAGE 3,172.11 WISCONSIN HUMANE SOCIETY 402 ANIMAL CONTRACT 2,736.48 WISCONSIN RURAL WATER ASSOC 2560 3 FOR CONSOLIDATED SAFETY ANNUAL REFRESHER TRAINING 182.85 WOLTER POWER SYSTEMS 521508908 FIRE STATION-SCHEDULED MAINTENANCE 341.70 WSFCA 01302015 STATE CHIEFS ASSOC ANNUAL DUES-MUELLER 85.00 37 VILLAGE OF WATERFORD Payment Approval Report - Unpaid Page: 4 Input Date(s): 02/05/2015 - 02/05/2015 Feb 05, 2015 04:06pm Vendor Name Invoice No Description Net Inv Amt XEROX BUSINESS SERVICES LLC 1110835 FIRE-CLOUD UPGRADE-CAD MONITOR 226.00 RESCUE-CLOUD UPGRADE-CAD MONITOR 226.00 YOUNG, CHARLENE 01152015 FOOD FOR WEEKLY FIRE & RESCUE TRAINING 32.58 FOOD FOR WEEKLY FIRE & RESCUE TRAINING 32.57 Total Paid: - Total Unpaid: 156,028.72 Grand Total: 156,028.72 Finance Approval Village Board Approval Date _______________ Date _______________ By: ______________________________ Brian Lauer ______________________________ Gilbert Amborn ______________________________ Ron Kluth ______________________________ Cindy Gauger ______________________________ Thomas Roanhouse 38 39 Color Copy Costs and the Short Term Plan to Reduce Costs The Ricoh Maintenance Agreement for 2015 allows the following: Black & White Copy Allowance is 30,000. Color Copy Allowance is 0 We wanted to inform you that the invoice for 4th quarter 2014 (10/1/14 to 12/31/14) listed the following charges due to overages of allowable images. B&W additional images of 1,187 @ 0.006705 costs $7.96. Color additional images of 15,404 @ 0.060720 costs $935.33 To provide some background on 2014 image and charges, see below: 1st quarter 2014: 6,833 images @ $414.90 2nd quarter 2014: 11,891 images @ $722.02 (Committee/Board packets and Graef Plan copied for multiple meetings) 3rd quarter 2014: 8,519 images @ $517.27 (Committee/Board packets DOT HWY 83/20 plans copied for multiple meetings) As you can see, the increase in color copies is due to the committee and board packets being copied in the COLOR mode on the copier. To explain why this occurred is because we were requested to provide color copies of various documents and if there were some pages that were in color in the packet that was copied, staff chose the color mode not realizing that each click in this mode is counted and contributes to the additional image charges. Upon review of the 4th quarter 2014 invoice, and some research, we better understand what was occurring. In order to greatly reduce the costs of copying, the short term plan effective immediately, is to copy all packets in black and white. Should there be a need to provide color copies, we plan to process one color of any map or other plan to be routed throughout the committee during the meeting or placed on a board for viewing before the meeting begins. 40  Village of Waterford, 123 North River Street, Waterford WI 53185 New Website The Village of Waterford has a new website, www.waterfordwi.org, which has many features that were not available on our previous site. We will be working to update the website with new information and adding more features to enhance each visitor’s experience. On the home page you will find the latest news and the Village Calendar with information about meetings and events. Visitors will also be able to sign up to receive notifications from the calendar of village meetings, website updates, special notices, etc. Another sign in option is for Alerts in the event of weather related warnings, road closures, flood alerts and the like. On the left side you will also find the “Intranet”. The Intranet pages were created as a secure log in site for committee and board members, as well as employees, to share materials pertinent to them. Each committee is provided access to only their committee meeting packets and committee resources. Village staff will be uploading documents on a regular basis, please make sure you are checking the intranet for new information. Please share your feedback and recommendations with staff as to the type of resources that will help you in your leadership role and decision-making. In order to access the Finance Committee page, you will need login information. The following are the username and passwords for the Finance Committee: Gil Amborn - gamborn; villcda Cindy Gauger - cgauger; villfin1 Brian Lauer – blauer; villfin2 If you change your password, please provide the new password to Rebecca. New Email As you may recall, last year the Board made the decision to replace the TDS email system to Google Apps for Government (Gmail). The decision was two-fold: · It allows for an email address - person@waterfordwi.org which clearly identifies the sender as representing the Village of Waterford. · And more importantly – It provides an archiving feature so the Village is in compliance with state laws regarding public records and record retention. Members of village committees will still use their personal email, but when doing Village business by email they will be required to always include a CC to copy@waterfordwi.org. This address is also an archived account so it will capture Village emails for record retention compliance. 41 Beginning February 10, all Village email correspondence with Trustees must be sent to their Village email accounts. The Trustees email addresses are as follows: Tom Roanhouse troanhouse@waterfordwi.org Tom Christensen tchristensen@waterfordwi.org Steve Denman sdenman@waterfordwi.org Jerry Filut jfilut@waterfordwi.org Don Houston dhouston@waterfordwi.org Ron Kluth rkluth@waterfordwi.org Tamara Pollnow tpollnow@waterfordwi.org As a reminder, Village Staff email addresses are as follows: Administration Rebecca Ewald rewald@waterfordwi.org Stephanie Charapata scharapata@waterfordwi.org Rachel Ladewig rladewig@waterfordwi.org Barbara Messick bmessick@waterfordwi.org Carrie Orlovsky corlovsky@waterfordwi.org Lori Peternell lpeternell@waterfordwi.org DPW Jeff Dolezal jdolezal@waterfordwi.org Jim Bergles jbergles@waterfordwi.org Tony Hegemann thegemann@waterfordwi.org Rick Huening rhuening@waterfordwi.org Adam Schaefer aschaefer@waterfordwi.org Fire & Rescue Rick Mueller rmueller@waterfordwi.org If you have any questions on utilizing the intranet, please contact Barb Messick at 262-534- 3980 ext 231 or bmessick@waterfordwi.org . 42  League of Wisconsin Municipalities Background Budget Analysis • The State is facing a $2.2 billion deficit. – If it isn’t cut, it’s a win • Lots of tough issues already made public. – Transportation and Bucks proposal, cut to UW System, etc… • Gov. Walker is a likely presidential contender. – Recent Polls and "Our American Revival'' 527 group • League has launched “Partnership for Prosperity”. – Partnership for Prosperity Tour is having an impact – Local Municipal Resolutions (Have you adopted the Resolution?) – Lobbying team has been aggressively engaged League of Wisconsin Municipalties 1 League of Wisconsin Municipalties 2 Partnership for Prosperity Budget Analysis • Dialogue with Governor has already proven to be a two-way street. • Fully expected to report the Good, the Bad, and the Ugly, BUT given the State’s fiscal condition, municipalities in general came out ahead. – “We want to grow the economy in cities, towns, and villages across Wisconsin” - Governor Walker Budget Address, February 3, 2015 • No cuts recommended to major programs. – Governor provided notice to League of items that impact • Overall more Good than Bad to report. municipalities in advance of Budget Address • And the League has “beaten back” for now the expected “Ugly”. – Governor accepted League’s invitation to be a featured Speaker at League’s Annual conference last year – Gov. proclaimed week of Oct. 20 – 24th Partners in Prosperity Week League of Wisconsin Municipalties 3 League of Wisconsin Municipalties 4 Expected Ugly Budget Analysis • Both the Room Tax and the repeal of the police and fire protection fee • Levy Limits were ON THE TABLE to be in the budget. – The Governor recommends no changes to property tax levy limits. • The League’s lobby team proactively opposed these provisions in multiple discussions with Governor’s Staff, Legislative Leaders and Joint Finance Committee members. – League will continue to advocate to allow for some flexibility. • Neither provision is currently included in the budget. – We are working with several GOP Assembly members to allow municipalities to carry forward any unused levy capacity from one year to the next. • Joint Finance could add either or both – must remain vigilant. League of Wisconsin Municipalties 5 League of Wisconsin Municipalties 6 43  Budget Analysis Budget Analysis • Property Tax Assessment • Transportation • The Governor follows through on his commitment to fully fund the 4 percent increase for general transportation aids approved in the 2013-15 budget. – Proposal to change the property tax assessment process from municipality-based system to a county-based system with an opt-out • Repeals the requirement that DOT must construct bicycle and pedestrian for 1st & 2nd class cities. facilities on new highway construction. • Prohibits DOT from funding community sensitive design on state highway – Changes begin in 2016 and are completed by 2017. projects. This prohibition would not prevent local governments from funding community sensitive design costs if they choose to do so. – The maximum annual amount a municipality could be charged is 95% • However, we are very concerned about the funding mechanism for of what a municipality previously paid for assessment services in 2015. transportation needs within the State Budget. The 1.3 billion in barrowing is not a substantive long-term solution for the looming shortfall in the Transportation Fund. – DOR would maintain oversight of the property assessment system. League of Wisconsin Municipalties 7 League of Wisconsin Municipalties 8 Budget Analysis Budget Analysis • Economic Development • Recycling Grant Program – Forward Wisconsin Development Authority (WEDC and WHEDA). – The proposed budget reduces the funding level from $19 million to • $55 million in fiscal year 2016-17 to fund reforms to economic development lending programs by directing the authority to create a regional revolving loan fund program. $15 million in the first year of the biennium. In the second year of the biennium the Governor is recommending that the funding level be – $6 million of new funding from the Universal Service Fund cash balance to the restored back to $19 million. Broadband Expansion Grant Program. Also increases flexibility for the Public Service Commission in using current funds over the biennium and redirects unused funds from other Universal Service Fund appropriations to the broadband expansion grant program. – The Governor also recommends retaining the $1 million bonus grant for cooperating responsible units in both years of the budget. – Historic rehabilitation tax credit will be limited to $10 million annually. The credits will be awarded on a competitive basis with several criteria, including job creation potential, to determine which applicants receive the credit. These – In 2008 the funding for this grant program was at $32 million. changes begin with the 2016 tax year. 2/6/2015 League of Wisconsin Municipalties 9 League of Wisconsin Municipalties 10 Budget Analysis Budget Analysis • Natural Resources • Insurance – Moratorium on Stewardship Fund to make land acquisition purchases – Proposal to close the local government property insurance fund to until the level of debt service is no greater than $1 for every $8 in new policies and not renew existing policies. overall land acquisition costs. – The fund was created to ensure local governments had access to – The program will continue to fund property development, including affordable property insurance. repair and maintenance of roads and boat access sites. – The Office of Insurance Commissioner will continue to operate the – Modification to the urban forestry grant program to provide only fund until all existing policyholders have terminated coverage. catastrophic story grants and expansion of eligibility League of Wisconsin Municipalities 11 League of Wisconsin Municipalties 12 44  Overall Analysis Next Steps • The 2015-2017 State Budget contains several items that will positively • Stay informed, Sign Up to receive the Legislative impact cities and villages. Bulletin and Capitol Buzz – http://bit.ly/LWMsubscribe • This is not a perfect budget, but contains more gains than losses in a tough budget environment. • If you haven’t already, Sign Up for Lobby Day on Feb. 18! • We look forward to partnering with the Governor and members of the – Contact Gail Sumi for more information gsumi@lwm- Wisconsin Legislature as we continue through the budget process to info.org offer idea and solutions. – League of Wisconsin Municipalties 13 2/6/2015 League of Wisconsin Municipalties 14 45 Some of you may have heard of Governor Walker’s proposed budget decision with regard to the Local Government Property Insurance Fund (LGPIF). The proposed budget would eliminate the LGPIF. No new business would be accepted with the passage of the budget and no renewals would be issued after January 2016. At this time, we do not know if that means January 1, 2016 or January 31, 2016. The LGPIF has traditionally had much lower property rates than the open market. What does this mean for your organization? 1. Upon leaving the LGPIF, your property premium will likely increase significantly, even if you have had no losses. 2. Every property policy has different coverages, exclusions, advantages and disadvantages. 3. Understanding those differences and making sure you get what you pay for becomes a much more significant and complicated analysis. We have worked closely with the LGPIF for many years and intimately understand their coverages, terms and conditions. As a result, we are in a unique position to provide you with the best detailed comparison to any other companies that may want to compete for your property insurance business. Even if your LGPIF policy expires late in the closure process, now is the time to investigate your options. Not all agents and brokers represent all companies, so talk with us about options that may be available to you in the marketplace before making a final decision on placement, whether early or late. 46