Finance, Taxes and Insurance

FINANCE COMMITTEE June 8, 2015 5:00 p.m. The Finance Committee will meet on Monday, June 8, 2015 in the Village Hall, 123 N. River Street, Waterford, WI. AGENDA Call to Order Approve Minutes 1. Review and act on May 11, 2015 Regular Meeting Minutes Public Appearances Unfinished Business New Business 2. Review and provide direction on annual budget process a. In February the Treasurer and Administrator met with Gil Amborn to review the annual budget process after the first year of utilizing the new policy. From that meeting a few changes were suggested for the policy. The changes are reflected in the redlined copy. v The Finance Committee is requested to review and provide direction on annual budget process. 3. Review and provide direction on Funding Requirement Forecast Form In February the Treasurer and Administrator met with Gil Amborn to review the Funding Requirement Forecast Form after the first year of utilizing the new form. From that meeting a few changes were suggested for the form. The changes are reflected in the redlined copy. v The Finance Committee is requested to review and provide direction on Funding Requirement Forecast Form. 4. Absolutely Waterford January-April financial statements. a. The written description from the accountant provides the details. v Information only, no action required. 5. AuBoCo event invitation a. AuBoCo (AUthorities, BOards, COmmittees/Commissions) was first held last year. The purpose was to bring together all of the people working together on the Village’s business. b. As members of different committees all working toward the common good of the Village, President Roanhouse wanted to have a single event to make introductions and to recognize the contributions of all. c. Wednesday, July 29 at 6:00 pm in Ten Club Park for members only. Sandwiches and refreshments will be included. Watch for your invitation. v Information only, no action required Invoices 6. Review and act on Village invoices Treasurer’s Report 7. Joint Finance and Village Board Meeting Reminder a. A Joint Finance and Village Board meeting has been scheduled for Tuesday, June 16th at 6:00pm to review and act on GIS proposal from Baxter & Woodman. Representatives from Baxter & Woodman will also present a GIS Demo session that night. Such other matters as may be authorized by law. There may be a quorum of Village Trustees present, which would constitute a public meeting of the Village Board. Brian Lauer Chairman Please note that, upon reasonable notice, accommodations can be made for the needs of disabled individuals through appropriate aids and service. For additional information or to request this service contact the Clerk’s Office at 534-3980. 1 Posted 6/5/15, 5:00 p.m.  FINANCE COMMITTEE April 13, 2015 – Official 5:00 p.m. Members Present: Brian, Lauer, Gil Amborn, Jim Schneider, Ron Kluth and Tom Roanhouse Also Present: Lori Peternell, Stephanie Charapata, Jeff Dolezal, Barb Messick and Howard Bryant Lauer called the meeting to order at 5:00 p.m. Motion made by Kluth, seconded by Amborn to approve the April 13, 2015 Regular Meeting Minutes. Motion carried unanimously. Motion made by Amborn, seconded by Schneider to approve the April 21, 2015 Joint Finance and Village Board Meeting Minutes. Motion carried unanimously. Motion made by Kluth, seconded by Schneider to recommend Village Board approval of Resolution #774 - A Resolution To Adopt New Water Rates. Motion carried unanimously. The Committee reviewed the draft Water Simplified Rate Case (SRC) Policy. At the Joint Finance and Village Board meeting on April 21st, the Board approved moving forward with a 3% water rate increase effective September 1, 2015. Peternell stated the policy will be utilized for future simplified rate cases. Motion made by Schneider, seconded by Amborn to recommend Village Board approval of the Water Simplified Rate Case (SRC) Policy. Motion carried unanimously. Discussion was held regarding the 2015 website maintenance fees. Peternell stated that the purchase requisition for the new website indicated the first 2 years of maintenance fees (2014-2015) totaling $18,058.04 would be paid from the community relations capital account and the remaining 2 years of maintenance fees (2016-2017) would be included in the general government operational budget. A payment was processed in April 2014 that only included 2014 of maintenance fees. The second year was missed for inclusion in the 2015 budget and the funds were reallocated within the nonrecurring capital budget. The League of Wisconsin Municipalities has indicated that they project in 2015 municipalities will receive dividends similar to what was received in 2014; the Village received a dividend of $8,996. The Village is also receiving cable franchise fees from TDS for the new fiber optic service that were not included in the 2015 budget as there was not an adequate way to anticipate the revenue from the new service. Staff recommends utilizing the League dividend and franchise fees to cover the cost of the 2015 website maintenance fee of $9,029.02. Motion made by Amborn, seconded by Roanhouse to recommend Village Board approval of utilizing the League dividend and franchise fees to cover the cost of the 2015 website maintenance fee of $9,029.02. Motion carried unanimously. Dolezal was present to discuss the purchase requisition for geotechnical survey for STH 83-20. The geo-technical work is necessary to move forward with the utilities design for 83/20. Dolezal stated that they were able to use some of the soil bearing testing that R.A. Smith did for the DOT83-20 reconstruction project. The geo-technical work for the retaining wall in 10 Club Park was added to the proposal to save money on mobilization and other fees associated with this type of work. Dolezal stated that the purchase requisition is for a total of $6,683; however it will most likely be less because the amount of soil boring tests has been reduced since receiving the proposal. Motion made by Roanhouse, seconded by Amborn to approve purchase requisition for geotechnical survey provided by PSI for STH 83-20 to not exceed $6,683. Motion carried unanimously. Messick and Bryant presented the Committee with a purchase requisition on a new phone system and discussed phone carrier services. Messick stated that our current phone and internet service is seriously affecting staff’s ability to perform daily work. Staff is experiencing major internet delays which affect productivity and response to citizen requests. Staff in remote locations cannot access and download documents from the shared computer server at Village Hall. Citizens and staff located outside Village Hall have found the phone system ineffective, citing the inability to reach staff members after dialing the noted extensions and staff not being able to transfer calls to extensions internally. Incoming calls cannot be forwarded from Village Hall to remote locations. The system is old and new replacement parts are not readily available. There is also no vendor that provides a contract to support the dated system, only vendors that will assist in addressing issues on a time and material basis when requested by Village staff. The Village released a Request for Proposals for a Voice over Internet Protocol (VoIP) telephone system. VoIP is new technology, providing easy programming features, portability, mobility, and flexibility. The team of Rebecca Ewald, Barb Messick, and Howard Bryant reviewed four proposals that were provided in response to our RFP. All four firms participated in the mandatory walk-through of four locations (Village Hall, Fire Station #1, Fire Station #2 and Public Works & Utilities).Two of the four firms were invited for demonstration and interviews. One firm offers a hosted service with monthly billing, and the service is provided through a central office. The other firm offers a system in which we purchase the equipment, and the controlling hardware is installed at Village Hall. Both alternatives require an upgrade to our internet connection speed. The team recommends purchasing the equipment rather than going with the hosted system, based upon significant cost savings, and excellent recommendations from existing customers. The cost comparison showed that the hosted system included monthly payments of $1,738 for 60 months, including phone and internet access. The purchased system has a purchase price of $24,349 amortized over 60 months for comparison is $406 and an estimated cost of internet access of $800, for a total of $1,206 per month. The Village allocated $30,000 in the 2015 capital budget for updating the phone system. Staff is recommending the purchase of a new phone system and receiving quotes from the two internet providers available to provide service and then implementing the most cost effective service for the system. This may require early termination of our existing telephone and internet service with our current provider requiring payment of penalties until January 2016. Even with the penalties that may be imposed, the recommended purchase of equipment continues to be the most cost effective option for the Village. Motion made by Schneider, seconded by Roanhouse to recommend Village Board approval of the purchase requisition for a new phone system from Digicorp at a cost of $24,349. Motion carried unanimously. Discussion was held regarding property and liability insurance renewal. The Committee reviewed the renewal information from the League of Wisconsin Municipal Mutual Insurer (LWMMI) and review conducted by T.E. 2 Brennan. As discussed earlier this year, the Finance Committee will be reviewing whether to proceed with requesting proposals for insurance later in July of 2015 for the 2016 renewal cycle and if so, what lines of coverage they desire to include. There were no proposed changes in our 2015 renewal and no substantial changes, with the exception of the increased cost worker’s compensation insurance which was a state wide imposed increase. Motion made by Amborn, seconded by Kluth, to recommend to the Village Board approval of Village prepaid invoices in the amount of $50,799.10. Motion carried unanimously. Motion made by Kluth, seconded by Schneider to recommend to the Village Board approval of Village unpaid invoices in the amount of $214,359.37. Motion carried unanimously. Upon motion made by Roanhouse, seconded by Schneider, the meeting adjourned at 6:05 p.m. Motion carried unanimously. Submitted by, Lori Peternell, CMTW Village Treasurer 3 SUBJECT: ANNUAL BUDGET PROCESS (VB approved 4-14-14) General: To define guidelines and procedures for the annual operating budget of the Village of Waterford. The annual operating budget is the vehicle through which the Village Board of Trustees authorizes funding operations during a specific fiscal year for specific purposes and which establishes the economic resources that are required to support these activities. The budget is a fiscal, planning, and policy document, reflecting the allocation of limited revenues among diverse uses. I. Procedures: 1. The Village shall annually adopt a balanced budget for the General Fund where operating revenues and other funding sources are equal to, or exceed, operating expenditures. Funding sources that can be considered in adhering to this provision include that portion of general fund balance in excess of the minimum per the Village’s fund balance policy that may be budgeted to reduce the ensuing year’s tax levy. Any increase in expenditures, decrease in revenues, or combination of the two that would result in a budget imbalance during the current fiscal year will be reported to the Finance Committee for consideration and recommendation to the Village Board, of budget amendments or use of fund balance reserves to support ongoing operations. Any year end operating surpluses will revert to unreserved fund balance for use in maintaining reserve levels set by policy. 2. Enterprise funds (water and sewer utilities) shall be supported by their own rates and specified revenue sources, including property taxes as deemed appropriate by the Village Board, and not be subsidized by the General Fund. Enterprise funds will pay their share of overhead services provided by General fund departments. Enterprise fund operating surpluses will not be used to subsidize other Village funds. 3. The operating budget shall serve as the annual financial plan for the Village and as the policy document for implementing Board goals and objectives. The budget shall provide the staff the resources necessary to accomplish Village Board determined service levels. The Village’s annual budget document will be presented by department, with a logical breakdown of programs and line-item detail. Separate summary budget information will also be presented for discussion and review by the Finance Committee and Village Board. A future goal, if practical, may include in the annual budget document measures of workload, efficiency, and effectiveness. 4. As per Wisconsin Statute 43.58, the Library Board has exclusive control of the expenditures of all monies collected, donated, or appropriated for the library fund. The Library Director presents line-item detail to the Library Board for approval. Summary budget information will be presented for and review by the Finance Committee and Village Board. 5. During the course of a fiscal year, budget accountability rests primarily with the operating departments of the Village. In accomplishing the programs and objectives for which the budget was authorized, department heads ensure that their respective budgets stay within the prescribed funding levels. 6. The Finance Committee and Village Board will review and monitor the revenues and expenditures actual amounts compared to the budget amounts on quarterly basis. II. Timeline: 1. April-June a. Department heads prepare forecast for nonrecurring expenses 2. July a. By the second week of July: Department heads receive requests for budget proposals from the Village Treasurer. The department heads should prepare a forecast of the anticipated revenues and expenses for the current year. In addition, a proposed budget for the following year should be provided. The completion deadline for these documents to be returned to the Village Treasurer by the end of August. Department heads prepare forecast for nonrecurring expenses 4  b.a. Village Board provides direction on following year levy c.b. Treasurer prepares timeline of events to related to the following year budget that include the following: · Joint Finance Committee and Village Board meeting dates for department heads to present budget proposals. · Statutory deadlines related to the budget 3. August a. Second week of August: Department heads to present forecast of nonrecurring expenses to Finance Committee b. Last week of August: Department heads return completed forecast of anticipated revenues and expenditures of current year and proposed budget for the following year. 4. September a. First and second week of September: Treasurer and Administrator meet with department heads to review forecast of anticipated revenues and expenditures of current year and proposed budget for the following year. These budgets are then combined into one overall proposed budget and provided to the Finance Committee for review. Finance will provide comment and questions for Department Heads in preparation of Joint Finance Committee and Village Board meetings in October. b.a. Finance Committee and Village Board meeting with Financial Advisor to review Tax Increment District (TID) and debt. c.a. Finance Committee review current year budget of actual to date Revenues/Expenditures, tax levy allocations and debt service allocation of current year and future year. 5. October a. First and second week of October: Joint Finance Committee and Village Board meetings with department heads to review proposed budget. Department heads to present forecast of nonrecurring expenses to Finance Committee · One meeting will be with the Fire & Rescue Department, Police Department, Municipal Court and Library. · One meeting will be with General Government, Department of Public Works/Water & Sewer Utilities. b. Late October: Joint Finance Committee and Village Board meeting to review complete budget and make adjustments (if needed). th c. By October 30 the Library must certify the levy with the County. 6. November a. Finance Committee review current year budget of actual to date Revenues/Expenditures, tax levy allocations and debt service allocation of current year and future year. a.b. Second week of November: Finance Committee to review final budget and make recommendation to the Village Board. b.c. Fourth week of November: The statutorily required public hearing is held at the regularly scheduled board meeting. After the public hearing, the Board approves the budget and the tax levy is set. This policy will be reviewed by the Finance Committee every three years following adoption or sooner at the direction of the Village Board. 5  VILLAGE OF WATERFORD FUNDING REQUIREMENT FORECAST Department: Item: Type of Item (check one) Capital Asset . . . . . . . . . . . . . . Small Equipment . . . . . . . . . . Planned Maintenance Item . . . Non-recurring Expense . . . . . . Infrastructure Asset . . . . . . . . 2015 2016 2017 2018 2019 Acquisition Cost (at future cost values). . . . . . . . . . . . . . If replacement, salvage value of replaced item . . . . . . . . . . . . . Net funds required . . . . . . . . . . . . . . . . Justification: Will there be an on-going support agreement after initial purchase? Y N Priority (check one) Urgent High Low Expected life of item: Requestor: Date: Approved by Finance Committee Date: Yes No RESET J/Forms/Budget Forms/Funding Requirements Forecast 6  Absolutely Waterford January and February, 2015 Statements (Narrative) March 16, 2015 January, 2015 Statement of Financial Position(Balance Sheet) We have cash of $28,671. 63 and have unpaid payroll liabilities of $531.49 at the end of January, 2015. We have unrestricted net assets (retained earnings) of $28,671.63. January , 2015 Statement of Activities (Income Statement) This month had a loss of $2 085.59. This was due to receiving only $750 for the month. Expenses were $2,160.75 which mostly comprises of salaries and payroll taxes. We did receive a refund of $75.10 for the 940 since we are not subject to the Federal Unemployment tax. Compared with the prior year- we received $609.39 more in revenue and spent $86.88 more in 2015. Compared to the budget-expenses are favorable by $1,778.58 and net changes (net income) is favorable by $2178.58. February, 2015 Statement of Financial Position(Balance Sheet) We have cash of $40,474.06 and have unpaid payroll liabilities of $1,239.69 at the end of February, 2015. We have unrestricted net assets (retained earnings) of $39,234.36 February, 2015 Statement of Activities (Income Statement) This month we received $500 from business sponsors, $225 from individual donors and $13,333 from the Village of Waterford for a total of $14,058. Total expenses for the month were $2,964.22 which were mostly salary related. Change in Net Assets (net income) was $11,094.22 for the month. Compared with 2014, we received $4,530 less in 2015, expenses were $542 more in 2015 and changes in net assets (net income) was $5,072.49 less in 2015 than in 2014. This was mostly due to receiving $5,000 in sponsorships in 2014 and only receiving $755 in 2015. Compared to the February 2015 budget, we have $375 more in revenue than we anticipated , $1,725.55 less in expenses than we anticipated with overall change in net assets (net income) of $2,100.55 compared to the budget. Reviewing the 2014 Financials I reviewed the financial statements presented by Gil Amborn for 2014 as well as looked at certain invoices, payroll and receipts on Sunday, February 22, 2015. The quarterly payroll reports all agreed to the annual reports as well as the statements. I also sampled a few of the payroll checks of our employees, including Cynthia, Maureen and the prior Executive Director. The payroll detail appeared to be accurate. I also examined the payroll payments and made sure they cleared the bank statements which they did. The revenue all tied out to the deposits on the bank statements as well. This part was very detailed and easy to follow. I did notice that the December checking account matched what was on the balance sheet. There were a few outstanding checks that should have been recorded but weren’t. However, this was immaterial. Upon reviewing the Balance Sheet, I noticed that there is office equipment but no depreciation expense on the income statement or accumulated depreciation listed on the balance sheet. Overall, the statements appeared to be in order. Respectively Submitted, Michele Jones, Treasurer 7  Absolutely Waterford March and April, 2015 Statements (Narrative) May 26, 2015 March, 2015 Statement of Financial Position(Balance Sheet) We have cash of $37,974.95 and have unpaid payroll liabilities of $1,947.90 at the end of March, 2015. The actual 941 liability at March 31, 2015 was $1,661.50 and the Wi SWH was $244.10. There was a difference of $42.30. This will be adjusted in May, 2015 financials. We have unrestricted net assets (retained earnings) along with net income of $36,027.05. March , 2015 Statement of Activities (Income Statement) This month had a loss of $3,207.31. This was due to receiving only $410 for the month from selling raffle tickets and special event registration fees. Expenses were $3,617.31 which mostly comprises of salaries and payroll taxes of $2,732.23. Compared to the budget-expenses are favorable by $1,114.34 and net changes (net income) is favorable by $764.34. Annual revenue is unfavorable by $40,565 and total expenses are favorable compared to the annual budget by $56,430.32 with an overall net asset change of $15,715. April, 2015 Statement of Financial Position(Balance Sheet) We have cash of $31,346.14 and have unpaid payroll liabilities of $2,996.49 at the end of April, 2015. After adjusting for the payroll taxes being paid in April for the first quarter the actual liability would be $1,090.89. We have unrestricted net assets (retained earnings) along with net loss of $1,877.08 totaling $28,349.65. April, 2015 Statement of Activities (Income Statement) This month we received $500 from Envy Spa –corporate sponsor, and $120 for special event revenue for a total of $620. Total expenses for the month were $8,297.40 which was mostly salary related and $1,447.47 in fundraising expense. Change in Net Assets (net loss) was $(7,677.40) for the month. Compared to the April 2015 budget, we have $3,495.23 more in expenses than we anticipated with overall change in net assets (net loss) of $(3,345.23) compared to the budget. Annual revenue is unfavorable by $40,065 and annual expenses are favorable by $48,132.92 with an overall net asset change of $7,917.60. Respectively Submitted, Michele Jones, Treasurer 8  Absolutely Waterford, Inc. Statement of Activities For the One Month and Four Months Ended April 30, 2015 2015 2015 Variance 2015 2015 Variance Actual Budget Fav (Unfav) Y-T-D Annual Budget Fav (Unfav) Revenues Direct Govt Support Village - - - 13,333.00 13,333.00 - Direct Public Support Runzheimer - - - - 10,000.00 (10,000.00) Racine Community Foundation - - - - 8,000.00 (8,000.00) SC Johnson - - - - 2,000.00 (2,000.00) Burlington Community Foundation-Volunteer Dev - - - - 1,000.00 (1,000.00) Other 500.00 350.00 150.00 1,975.00 4,200.00 (2,225.00) REAW Edstrom - - - - 1,000.00 (1,000.00) Runzheimer - - - - 2,000.00 (2,000.00) Other - - - - 840.00 (840.00) Total REAW 500.00 350.00 150.00 15,308.00 42,373.00 (27,065.00) Total Direct Public Support 500.00 350.00 150.00 15,308.00 42,373.00 (27,065.00) Fundraising Support Winter Parade - - - - 1,000.00 (1,000.00) River Market - - - - 1,000.00 (1,000.00) River Rhythms - - - - 1,000.00 (1,000.00) Appraisal Event 120.00 - - 530.00 10,000.00 (9,470.00) Total Fundraising Support - - - - 13,000.00 (13,000.00) Total Revenue 620.00 350.00 150.00 15,838.00 55,373.00 (40,065.00) Expenses Salaries 3,786.00 2,924.33 (861.67) 10,835.00 35,092.00 24,257.00 Payroll Tax Expense 2,203.71 266.67 (1,937.04) 2,785.26 3,200.00 414.74 Supplies 13.98 50.00 36.02 380.68 600.00 219.32 Postage 2.03 16.67 14.64 91.01 200.00 108.99 Telephone, Telecommunications 84.32 90.00 5.68 337.04 1,080.00 742.96 Insurance-Liability D & O 52.00 150.00 98.00 326.00 1,800.00 1,474.00 Contract Services-Accounting 90.00 200.00 110.00 265.00 2,400.00 2,135.00 Licensing - 8.33 8.33 - 100.00 100.00 Rent, Parking and Utilities - - - - - - Memberships and Dues - 16.67 16.67 10.00 200.00 190.00 Printing, Copying 251.25 66.67 (184.58) 347.50 800.00 452.50 Fundraising Fundraising-Calendar Raffle Expense 125.46 - (125.46) 125.46 - (125.46) Fundraising-River Rhythms - - - - 1,000.00 1,000.00 Fundraising-Winter Parade - - - - 2,050.00 2,050.00 Fundraising-River Market - - - - 2,000.00 2,000.00 Fundraising-River's Edge Art Walk - - - - 3,800.00 3,800.00 Fundraising-Miscellaneous 650.00 - (650.00) 650.00 200.00 (450.00) Fundraising-Appraisal Event 672.01 83.33 (588.68) 860.02 1,000.00 139.98 Design Commitee-Miscellaneous - 83.33 83.33 - 1,000.00 1,000.00 Other Annual Meeting - - - - 200.00 200.00 9  Various Signage - 83.33 83.33 - 1,000.00 1,000.00 Miscellanseous - 16.67 16.67 - 200.00 200.00 Workshops, seminars - 16.67 16.67 - 200.00 200.00 Organization Volunteer Recruitment - 83.33 83.33 - 1,000.00 1,000.00 Home & Commerce Show - - - - 100.00 100.00 Other Fundraisers - 208.33 208.33 - 2,500.00 2,500.00 Annual Fund Solicitation - - - - 225.00 225.00 Miscellaneous - 16.67 16.67 - 200.00 200.00 Travel, meals & mileage 253.80 83.33 (170.47) 621.11 1,000.00 378.89 Office Equipment, Furnishings, Software - 166.67 166.67 - 2,000.00 2,000.00 Taxes-Miscellaneous - 33.33 33.33 - 400.00 400.00 Volunteer Recognition 112.84 155.16 Miscellaneous Equipment - 8.33 8.33 - 100.00 100.00 Miscellaneous - 16.67 16.67 - 200.00 200.00 Total Expenses 8,297.40 4,689.33 (3,495.23) 17,789.24 65,847.00 48,057.76 - Other Income (Expense) - Refund of form 940 - - - 75.16 - 75.16 Changes in Net Assets (7,677.40) (4,339.33) (3,345.23) (1,876.08) (10,474.00) 7,917.60 10  PREPAIDS VILLAGE OF WATERFORD Payment Approval Report - Prepaids Page: 1 Input Date(s): 05/12/2015 - 05/26/2015 Jun 03, 2015 09:22am Report Criteria: Invoice.Input Date = 05/12/2015, 05/19/2015, 05/22/2015, 05/26/2015 Vendor Name Invoice No Description Net Inv Amt ANDERSEN, ELAINE 05122015 RESCUE BILLING REFUND-PATIENT 645.60 CENTRAL STATES FUNDS 05262015 LIBRARY HEALTH INSURANCE 4,916.40 DPW HEALTH INS 1,229.10 WATER HEALTH INS 614.55 SEWER HEALTH INS 614.55 GEN GOV'T HEALTH INSURANCE 4,916.40 GEN GOV'T HEALTH INSURANCE 614.55 MUNICIPAL COURT HEALTH INSURANCE 614.55 WATER HEALTH INS-UNION 921.83 SEWER HEALTH INS-UNION 921.83 DPW UNION HEALTH INS 1,843.65 EMPLOYEE PORTION 3,036.59 FOXWOOD ISLE HOMEOWNERS ASSN 05222015 STREET LIGHTS 32.40 HELWIEG, DREW 05122015 11 BARRELS 165.00 JOSEPH DOUGLAS HOMES 05122015 OCCUPANCY BOND REFUND-876 RIVER RIDGE 500.00 PRINCIPAL FINANCIAL GROUP 05262015 LIBRARY LIFE INSURANCE 71.60 DPW LIFE INSURANCE 41.51 WATER LIFE INSURANCE 20.75 SEWER LIFE INSURANCE 20.75 GEN GOVT LIFE INSURANCE 38.44 GEN GOVT LIFE INSURANCE 4.80 MUNICIPAL COURT INSURANCE 4.81 RACINE COUNTY TREASURER 05262015 COUNTY SHARE OF MONTHLY MUNICIPAL COURT FINES 740.00 STATE OF WI - COURT FINES AND 05262015 STATE PORTION OF MONTHLY MUNICIPAL COURT FINES 2,742.09 VERIZON WIRELESS 9745181261 DPW 84.72 WATER DEPT 24.58 SEWER DEPT 24.58 RESCUE 5.39 9745497109 RESCUE-TWO DATA LINES 10.56 WATER PERMIT CENTRAL INTAKE 05222015 (2) WETLAND GENERAL PERMITS FOR CANOE/KAYAK LAUNCHES 1,000.00 WE ENERGIES 05182015 RACINE ST 51.90 RIVERSIDE DR 26.96 N JEFFERSON & S RACINE ST 150.73 3RD ST & 100' N FOX ISLE BRIDGE 142.73 801 ELA AVE 735.80 807 ELA AVE 29.81 WINSON DR 180.81 123 N RIVER ST 1,270.25 751 CORNERSTONE CROSSING 144.35 951 FOXWALK CT 19.77 791 CORNERSTONE CROSSING 347.41 726 CORNERSTONE XING 2,634.15 05212015 SAFETY BUILDING (ELECTRIC) 281.08 SAFETY BUILDING (GAS) 43.39 DPW BUILDING (GAS) 135.79 PARK BLDG-COMMUNITY BLDG(ELECTRIC) 27.78 PARK BLDG-COMMUNITY BLDG(GAS) 71.79 WHITFORD PARK ELECTRIC 86.60 VILLAGE HALL (GAS) 253.33 PARK BALL DIAMOND ELECTRIC 71.56 LIBRARY BUILDING ELECTRIC 3,289.78 LIBRARY BUILDING GAS 290.44 BUENA PARK SIREN 19.34 STREET LIGHTING 7,412.91 WEST BEND FIRE RESCUE 05192015 INCORRECT PAYMENT APPLIED TO VILLAGE OF WATERFORD ACCT 250.00 WEX BANK 40863640 FIRE-GASOLINE 233.66 11 VILLAGE OF WATERFORD Payment Approval Report - Prepaids Page: 2 Input Date(s): 05/12/2015 - 05/26/2015 Jun 03, 2015 09:22am Vendor Name Invoice No Description Net Inv Amt RESCUE GASOLINE 445.17 WISC-DOT TVRP UNIT 05212015 VEHICLE REGIS SUSP - ACCT 51WA 40.00 YOUNG, CHARLENE 05182015 FOOD FOR WEEKLY FIRE & RESCUE TRAINING 73.60 FOOD FOR WEEKLY FIRE & RESCUE TRAINING 73.60 Total Paid: 45,256.07 Total Unpaid: - Grand Total: 45,256.07 Finance Approval Village Board Approval Date _______________ Date _______________ By: ______________________________ Brian Lauer ______________________________ Gilbert Amborn ______________________________ Ron Kluth ______________________________ James Schneider ______________________________ Thomas Roanhouse Report Criteria: Invoice.Input Date = 05/12/2015, 05/19/2015, 05/22/2015, 05/26/2015 12  INVOICES KEYED UP TO 6-3-15 VILLAGE OF WATERFORD Payment Approval Report - Unpaid Page: 1 Input Date(s): 06/03/2015 - 06/03/2015 Jun 03, 2015 02:03pm Vendor Name Invoice No Description Net Inv Amt AMERICAN POWER EQUIPMENT 24549 CHAIN SAW BLADE 39.20 ASPHALT CONTRACTORS, INC. 2015066 HIGHWAY BLEND COLD MIX FOR STREET REPAIRS 143.85 2015092 HIGHWAY BLEND COLD MIX FOR STREET REPAIRS 144.90 ASSOCIATED APPRAISAL 05312015 2015 REVALUATION PROGRAM-MONTHLY STATEMENT 3,036.20 3413 INTERNET PARCEL POSTING 30.62 BADGER GLOVE & SAFETY 051758 3 BOMBER JACKETS FOR FIRE DEPT 1,016.25 BARMORE, LAURIE 06022015 BMORE BEAUTIFUL CURB APPEAL GRANT-SIGN 47.30 BARTON COLLINS LTD 5334 LASER CHECKS 142.00 BAXTER & WOODMAN 0180267 PROGRESS PAYMENT FOR MAIN ST UTILITIES DESIGN 6,133.06 PROGRESS PAYMENT FOR MAIN ST UTILITIES DESIGN 7,495.97 0180268 CANOE/KAYAK LAUNCHES-W ETLAND DELINEATION 2,425.00 0180269 DEVELOPER (TRIPLE CROWN) 487.50 0180270 WELL 5 RAW WATER RESERVOIR INVESTIGATION STUDY 1,489.20 0180393 CANOE/KAYAK LAUNCHES-PERMITTING & BIDDING 2,975.00 0180394 RACINE ST PRELIM DESIGN 7,095.00 BIELINSKI HOMES INC 05282015 OCCUPANCY BOND REFUND-904 FOXWALK CT 500.00 CITY OF BURLINGTON 05312015 BACTERIOLOGICAL WATER TESTING 120.00 CIVIC SYSTEMS LLC CVC12892 PSN INTERFACE CASH RECEIPTING-UTILITIES 500.00 PSN INTERFACE CASH RECEIPTING-UTILITIES 500.00 CONRADT, JOSHUA 06012015 CLEANING BOND REFUND-PAVILION 5/31/15 150.00 CRETEX MATERIALS, INC 148812 CRETEX 1/2" CH 59.88 CUMMINS N POWER LLC 805-78695 MAINTENANCE AND REPAIR ON WELL #5 2,793.21 CUTTING EDGE LAWN CARE 4778 STAGE EXPANSION-VILLAGE PORTION 3,500.00 STAGE EXPANSION-RIVER RHYTHMS PORTION 3,460.00 DEPT OF WORKFORCE DEVELOPMENT 06032015 RESCUE UNEMPLOYMENT 54.81 DIVERSIFIED BENEFIT SERVICES 202527 GEN GOVT ADMIN FEE 36.96 MUNICIPAL COURT ADMIN FEE 5.28 LIBRARY ADMIN FEE 42.20 DPW ADMIN FEE 5.28 WATER ADMIN FEE 2.64 SEWER ADMIN FEE 2.64 PLAN PARTICIPANT MAILINGS 4.32 DUBIS S.C., MICHAEL 05262015 CURB APPEAL GRANT 4,951.10 EAGLE MEDIA INC. 00030431 F&R TSHIRTS-15 724.59 F&R TSHIRTS-15 724.59 EMERGENCY MEDICAL PRODUCTS 1729060 RESCUE MEDICAL SUPPLIES 367.16 1731150 RESCUE MEDICAL SUPPLIES 514.54 ESPIL, JEREMY 06012015 MEAL REIMBURSEMENTS-NATIONAL FIRE ACADEMY MAY 24-MAY 29 167.32 FASTENAL COMPANY WIMUK55199 VH-JANITORIAL SUPPLIES 59.48 PARK SUPPLIES 59.50 DPW-JANITORIAL SUPPLIES 59.50 GRAEF 0082017 RIVERFRONT REDEVELOPMENT PLAN 2,500.00 GRAINGER 9744822561 TOOLS-DRILL PRESS REPAIR 60.39 GREAT LAKES LAUNDRY 0183361-IN WASHER AND DRYER FOR FIRE & RESCUE DEPT 4,654.00 WASHER AND DRYER FOR FIRE & RESCUE DEPT 4,654.00 HASENSTAB, MARCIA J. 06012015 GENERAL LEGAL 5,651.10 MUNICIPAL COURT 1,207.50 DEVELOPER (KOENEN) 96.60 GENERAL LEGAL-LIBRARY 379.50 WATER 138.00 HOTVEDT & TERRY LLC 2665 LEGAL EXPENSES FOR MUNICIPAL COURT 924.00 INDEPENDENT INSPECTIONS, LTD. 309821 PERMITS FOR MAY 1,560.87 309907 ENFORCEMENT INSPECTIONS MAY 418.00 JOHNS DISPOSAL SERVICE, INC 32849 MONTHLY RECYCLING SERVICE 5,633.54 MONTHLY REFUSE SERVICE 15,099.30 30 YD CONTAINER-DUMPSTER EMPTY & RETURN 294.94 JOHNSON BLOCK AND COMPANY, INC 422635 2014 AUDIT WORK-GENERAL GOVT 3,250.00 JP MORGAN CHASE 06032015 WI RURAL WATER TRAINING-PETERNELL 103.95 RCEDC ANNUAL MTG-ROANHOUSE 25.00 13 VILLAGE OF WATERFORD Payment Approval Report - Unpaid Page: 2 Input Date(s): 06/03/2015 - 06/03/2015 Jun 03, 2015 02:03pm Vendor Name Invoice No Description Net Inv Amt POLICE ENVELOPES 286.20 F&R-BOTTLED WATER 208.32 F&R-GLOBAL RISK CHARGES 74.95 DIRECTV CHARGES 87.30 F&R MEALS 99.53 F&R GATORADE 10.40 F&R MAINTENANCE SUPPLIES 11.06 LANGE ENTERPRISES 54178 4-SIGNS (2 STOP & 2 WRONG WAY) 111.00 McMASTER-CARR SUPPLY CO 30128591 STAINLESS STEEL SCREW S AND NUTS 50.00 MENARDS 78477 ANCHOR KIT FOR STORM WATER CATCH BASIN 19.99 78709 ELECTRIC WATER HEATER-WHITFORD PARK PAVILION 347.54 78826 6" REALMCCOY HOLE SAW 49.99 79045 ADDITIONAL ANCHOR KIT 19.99 79395 SEWER-PARTS AND SUPPLIES 55.90 79735 PAINT FOR RECYCLING BARRELS 26.87 79928 YARD LIGHTS DPW SHOP 19.96 MJI PROFESSIONAL JANITORIAL 18906 JANITORIAL SERVICES- VILLAGE HALL 280.00 JANITORIAL SERVICES- COMMUNITY BUILDING 65.00 OFFICE MAX CONTRACT INC 002852 POLICE OFFICE SUPPLIES 70.49 PENDELTON TURF SUPPLY INC 2503 HERBICIDE 164.00 PETERNELL, LORI 06032015 MILEAGE REIMBURSEMENT-WI RURAL WATER TRAINING FENNIMORE, WI 161.97 R.A. SMITH NATIONAL 118646 ENGINEERING FOR STH 83-20 1,173.49 RICOH USA, INC 1055061935 W&S MAINT AGREEMENT 1 YR 71.50 W&S MAINT AGREEMENT 1 YR 71.50 ROANHOUSE, THOMAS 05222015 MILEAGE REIMBURSEMENT 21.85 ROBRANS GREENHOUSE 05192015 PLANTS FOR PLANTERS 237.00 ROESING FURNITURE INC 05112015 FIRE DEPT TWIN SET 349.00 RUNDLE-SPENCE MFG S2367614.001 PARK BATHROOM REPAIR 78.31 SCHW AAB, INC. E53254 NAME PLATE - NARGIS 24.25 SENTRY INSURANCE 15-0062 RESCUE BILLING REFUND-PATIENT #10729 160.00 15-0062.1 RESCUE BILLING REFUND-PATIENT #10745 160.00 SOUTHERN LAKES NEWSPAPERS, LLC 204996 LEGAL PUBLICATION 193.47 204998 LEGAL PUBLICATION 181.94 204999 LEGAL PUBLICATION 217.67 205861 LEGAL PUBLICATION 27.51 205863 LEGAL PUBLICATION 20.59 205864 LEGAL PUBLICATION 19.44 205942 LEGAL PUBLICATION 57.47 TRACTOR SUPPLY CO. 100250924 27FT DBL HOOK RATCHET 59.96 USA BLUE BOOK 605133 O2 SENSOR GAS ALERT 164.95 639527 DRINKING WATER TESTING SUPPLIES 232.42 VILLAGE OF MUKWONAGO 06032015 ALS INTERCEPT CHARGE 475.00 VISU-SEWER, INC 26760 CLEAN SIPHON WELL AND S RIVER CROSSING 2,547.50 W.S. DARLEY & CO. 17189598 1 PAIR LEATHER FIRE BOOTS 245.00 17191377 FIRE DEPT FREIGHT CHARGES 13.67 WANASEK CORP 4801 REPAIR 5 CATCH BASINS/MANHOLES 1,385.33 REPAIR 5 CATCH BASINS/MANHOLES 7,688.67 WATERFORD GRADED SCHOOL 06032015 MONTHLY MOBILE HOME FEES 5,707.26 WATERFORD UNION HIGH SCHOOL 06032015 MONTHLY MOBILE HOME FEES 3,064.27 WE ENERGIES 06012015 WESTSIDE FIRE STATION-ELECTRIC 489.42 WESTSIDE FIRE STATION GAS 39.63 OUTBUILDING WATERFORD YOUTH - GAS/ELECTRIC 33.86 STREET LIGHTING-TID #2 LIGHTING 561.27 WEX BANK 40951296 VEHICLE FUEL - SEWER 344.65 40951297 STREETS GASOLINE 896.75 WI DNR WU53598 2015 WATER USE FEES 125.00 WIND LAKE VOL. FIRE CO., INC 2014-37 ALS INTERCENT- 1ST QTR 1,600.00 WITTE SUPPLY CO 41372 MULCH 79.50 YOUNG, CHARLENE 05272015 FOOD FOR WEEKLY FIRE & RESCUE TRAINING 50.88 14 VILLAGE OF WATERFORD Payment Approval Report - Unpaid Page: 3 Input Date(s): 06/03/2015 - 06/03/2015 Jun 03, 2015 02:03pm Vendor Name Invoice No Description Net Inv Amt FOOD FOR WEEKLY FIRE & RESCUE TRAINING 50.88 Total Paid: - Total Unpaid: 129,858.06 Grand Total: 129,858.06 Finance Approval Village Board Approval Date _______________ Date _______________ By: ______________________________ Brian Lauer ______________________________ Gilbert Amborn ______________________________ Ron Kluth ______________________________ James Schneider ______________________________ Thomas Roanhouse 15