Finance, Taxes and Insurance

FINANCE COMMITTEE June 13, 2016 – Official 4:00 p.m. Members Present: Brian Lauer, Gil Amborn, Andy Ewert and Jim Schneider Excused: Leslie Strickland Also Present: Lori Peternell, Pam Belden, Stephanie Charapata, Jeff Dolezal and Rick Mueller Lauer called the meeting to order at 4:00p.m. Motion made by Schneider, seconded by Amborn to approve the May 9, 2016 Regular Meeting Minutes. Motion carried. Motion made by Schneider, seconded by Ewert to move up agenda item #3. Motion carried. Jeff Dolezal discussed the purchase requisition to fix the compressor for the air conditioning unit at the Library. Dolezal stated that the Library building has been experiencing issues with the air conditioning and after having it looked at it was determined that the unit is only working at 50% capacity. Dolezal obtained four quotes to replace the compressor. The lowest quote was from All-Pro Mechanical at a cost of $9,742, with a possible additional cost of $1300-$1500 if refrigerant is needed. AccuTemp Mechanical provided a quote of $11,505. Dolezal recommended utilizing AccuTemp for the repairs because they are the current contractor that performs the maintenance on the unit and they tested the Freon in the unit and found it to have contaminants in it and All-Pro Mechanical did not perform the test on the Freon. Dolezal stated that he would provide All-Pro Mechanical the opportunity to quote providing the maintenance contract next year. Peternell stated that from 2011-2014 the Library’s rent payment was included in the capital budget for future Library capital purchases and therefore recommends utilizing capital funds for the repair. Motion made by Schneider, seconded by Amborn to recommend Village Board approval of the purchase requisition to AccuTemp in the amount of $11,505 and funds to come from the capital budget. Motion carried. The committee reviewed the monthly budget to actual report. Motion made by Schneider, seconded by Amborn to reopen minute approval as it was determined that they were incorrect. Motion carried. Motion made by Schneider to amend the 3rd paragraph of the minutes to reflect the motion for the curbside pickup recommendation was to include once per year curbside pickup in the 2017 budget at a cost of $6656.25. Motion carried. Motion made by Schneider seconded by Ewert, to recommend to the Village Board approval of Village prepaid invoices in the amount of $29,124.61. Motion carried. Motion made by Amborn, seconded by Ewert to recommend to the Village Board approval of Village unpaid invoices in the amount of $193,657.35. Motion carried. Upon motion made by Schneider seconded by Ewert, the meeting adjourned at 4:42 p.m. Motion carried. Submitted by, Lori Peternell, CMTW Village Treasurer