Finance, Taxes and Insurance

FINANCE COMMITTEE January 9, 2017 – Official 5:00 p.m. Members Present: Brian Lauer, Gil Amborn, Andy Ewert, Brent Hess and Jim Schneider Also Present: Rebecca Ewald, Rick Mueller Lauer called the meeting to order at 5:00p.m. Motion made by Schneider, seconded by Amborn to approve the December 12th Regular Meeting Minutes. Motion carried. Ewald provided an update on energy audits. WE Energies has provided recommendations on four facilities: library, Village Hall, Stations 1 & 2. The first building of focus will be the library as it the largest energy consumer. In December $6,400 of LED bulbs were ordered through Batteries Plus utilizing the Focus on Energies program. Modifying the fixtures and installing the new bulbs will be a time consuming effort. It will be done as time is available through the winter months, pending weather related activities. Additional architectural light fixtures require review to see how they could be made more energy efficient due to their specialization: wall packs, can lights and ceiling beam lights. Staff is coordinating a meeting with Brent Hess and a lighting expert from Johnson Bank to tour the library to see how these remaining lights could most efficiently be addressed. Staff is also coordinating a meeting with Brent Hess and Accutemp, maintenance vendor for the HVAC system, to review the settings for the buildings equipment. Following the meeting with Accutemp staff will be coordinating a meeting with the control of the system to discuss the automation of the HVAC system.Asst. Chief Eric Rozina & Chief Mueller reviewed the two facilities with WE Energies and we are waiting for the final report with recommendations. Due to Rozina’s skill level, he may be able to facilitate the replacement of some of the lighting fixtures. After the report is provided, staff will be reviewing the return on investment to make some of the recommended improvements. Peternell provided an update on 2016 capital purchases and projects. The Treasurer and Administrator met with the Fire Chief to review the remaining capital purchases scheduled for 2016. Due to time constraints, the $35,000 CPAT Equipment purchase and the $1,200 Fire Department copier/printer will be moved to 2017. The Committee reviewed the November budget to actual reports and the donation report. The Committee reviewed the 4th quarter budget reports. Motion made by Schneider seconded by Ewert, to recommend to the Village Board approval of Village prepaid invoices in the amount of $75,533,66. Motion carried. Motion made by Schneider, seconded by Amborn to recommend to the Village Board approval of Village unpaid invoices in the amount of $3,704,395.98. Motion carried. Peternell provided an update on anticipated revenue. The DOT has acquired temporary limited easements for the STH 83-20 project. The DOT has provided appraisals and agreements to purchase temporary limited easements from the Village for the following parcels: - Parcel 25: purchase of real estate (FEE) currently park land at the intersection of Racine Street and W. Main Street where the entrance sign is located and a temporary limited easement (TLE) in the same area for construction - $4,200. - Parcel 55: purchase of a temporary limited easement (TLE) along 103 W. Main Street commonly referred to as River Bend Park located east of Trittin Dental - $7,200 - Parcel 59: purchase of a temporary limited easement (TLE) for land parallel to E. Main Street along the Village owned walkway between buildings on E. Main Street between the Karweik Insurance and Dubis Law Office buildings - $250. - Parcel 65: purchase of a temporary limited easement (TLE) along the right of way of Ten Club Park during construction - $3,000. Chief Mueller provided an update on LUCAS device purchase. Mueller stated that Aurora will be determining which LUCAS device they will be purchasing in the next few weeks. Peternell provided an update on recount costs for the 2016 Presidential election. The Village Clerk and 7 election inspectors assisted the County with the recount on December 2nd and December 6th. The Village Clerk submitted a total cost of $661.80 to the County Clerk for reimbursement of which we received full payment of on January 5, 2017. Upon motion made by Ewert seconded by Hess, the meeting adjourned at 6:20 p.m. Motion carried. Submitted by, Lori Peternell, CMTW Village Treasurer