Public Works Committee

1 VILLAGE OF WATERFORD Meeting Public Works & Utilities Committee Monday, November 19th, 2018, 4:00 PM Village Hall, 123 N. River St. Waterford WI Call to Order Roll Call: Public Appearances Reading and Approval of Minutes 10-15-18 New Business 1. Review and provide recommendation on the request from Waterford school district to run a fiber optic cable between Evergreen Elementary and Trailside Elementary School; consider an appropriate motion for action. 2. Review and provide recommendation on WE Energies’ proposal to bury overhead lines at First Street; consider an appropriate motion for action. 3. Review and provide recommendation to add a $100 Annual fee to Fee Schedule for all Non-Profit Organizations to have the ability to rent the Ray Seidel Community Building; consider an appropriate motion for action. Report of the Village Engineer Report of the Public Works Director Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 920-421-4457 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-534-7912, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. Posted 10/12/18 5:00 p.m. Village of Waterford | 123 North River Street | Waterford WI 53185 | 262.534.3980 | www.waterfordwi.org  2 1 VILLAGE OF WATERFORD 2 Public Works & Utilities Committee Meeting Minutes 3 October 15, 2018 4 5 Chair Houston called the meeting to order at 4:04 pm. 6 Present: Don Houston, Fred Koeller, Jordan Karweik, Mike Baker 7 Excused: Vesta Goldammer 8 Also present: Jim Bergles, Rachel Ladewig, Colleen Schauer, Zeke Jackson, Doug Snyder 9 10 Koeller motioned, seconded by Karweik to approve August 20, 2018 DPW Minutes. Motion carried 11 12 Special Event – Winter Wonderland Christmas Parade: There was much discussion around what the route 13 should be. Several options came up, but the consensus was to start the parade at the Town of Waterford lot 14 (411 N Milwaukee St) and end it at the Library. Karweik motioned, seconded by Baker to recommend Board 15 approval for the Special Event - Winter Wonderland Christmas Parade on 12/1/18. Motion carried. 16 17 The committee recommended that staff use the fireworks during a New Years Eve celebration. 18 19 Page by page review: 20 Review of Budget Proposals for DPW, Water, Water Capital, Sewer, Sewer Capital, Recycling, Parks, Park 21 and Impact Fees. Doug Snyder, Village Engineer, proposed to the Committee a project schedule for the 22 development of an additional Well #6. This schedule would take close to three years to complete. Doug 23 went on to explain, with our current wells and anticipated new developments, during times of drought the 24 Village would not be in compliant and would need to ration water throughout the Village. It was therefore 25 recommended we budget for installation of an additional well. Karweik motioned, seconded by Koeller to 26 start the process of creating Well #6. Motion carried. Koeller motioned, seconded by Karweik to 27 recommend approval of the DPW budget to the Finance Committee for approval. Motion Carried. 28 29 Baker motioned, seconded by Koeller to have DPW install a crosswalk connecting River Ridge Drive to River 30 Ridge Circle sometime in the summer of 2019. Motion carried. 31 32 Karweik motioned, seconded by Koeller to continue the rip rap rock from the canoe launch to the rain 33 garden to prevent soil erosion. Motion carried. 34 35 The Committee held discussion about the eroding bank and rocks falling into river near the library. Houston 36 motioned and Karweik seconded to have DPW take a look at the issue and come back to the Committee with 37 a plan. Motion carried. 38 39 Karweik motioned and Koeller seconded to adjourn the meeting at 6:05 PM. Motion carried. 40 41 Respectfully submitted by 42 Rachel Ladewig, Clerk  3 Hello Mr. Bergles. I am Dan Becker from MCE. We are the company that the Waterford Joint School hired to design an underground fiber optic connection extending between Evergreen Elementary and Trailside Elementary. I want to contact you prior to beginning any design work on this connection to gather any feedback/insight that you or your staff may have with regard to the proposed connection. My goal of this email is to begin a line of communication with the Village and their engineering team so none of this project comes as a surprise to anyone. I have attached a map of the draft proposed route that we will be looking at for this connection. This map is by no means a representation of MCE’s final product. MCE prepares 1:50 scaled CAD files that include all utilities, structures, right of ways etc. These plans are then used for the contractor bidding and project permitting purposes. MCE will also work with the DOT as I am aware that there is an active reconstruction project taking place on 83 through the Village. Please feel free to contact me at your convenience and we can set up a time to review the District’s goals and the Village’s requirements. Thank you in advance for your time. Dan Becker Direct: (920) 301-7902 Main Office: (920) 301-7900 ext. 1002 Cell: (920) 676-3496 Fiber Optic Specialists  4 Trailside Elementary Underground Construction 9,800' Evergreen Elementary Prepared By: Legend N Dan Becker Waterford Graded School District Fiber Optic Specialist O: (877) 870-6968 ext. 1002 Evergreen to Trailside Connection Multimedia Communications & Engineering, Inc. C: (920) 676-3496 PO Box 11064 Green Bay, WI 54307 www.mcewi.com dbecker@mcewi.com NTS November 13th, 2018 5 6 7 8 9 10 11 12 13 14 15 16  17 VILLAGE OF WATERFORD DPW REPORT For additional information, visit www.waterfordwi.org Meeting Date: November, 15th, 2018 Recommendation: Adjusting the fee schedule to charge non-profit organizations an annual fee of $100 to use the Ray Seidel Building. Background: Currently non-profit organizations can use the Ray Seidel building and pavilion free of charge. During busy times of the year, we are not able to rent out the building at the usual charge because non-profits already have the space reserved. To compensate for the time and work needed to clean and keep up the building, a $100 annual fee for non-profits is suggested. Financial Impact: Undetermined based on the number of non-profits that would continue to use the space. Submitted by, Colleen Schauer Utilities Clerk Village of Waterford | 123 North River Street | Waterford WI 53185 | 262.534.3980  18 VILLAGE OF WATERFORD DIRECTORS REPORT FOR THE BOARD OF TRUSTEES For additional information: http://www.waterfordwi.org Meeting Date: Nov 12, 2018 Main St Utility Project. Dorner has finished all aspects of the utility project and the final payment has been made. All Inclusive Playground The playground has been completed and is open to the public. By the spring of 2019, Public Works will have all the needed sod laid in place, bids for the asphalting of the parking lot and any other needed items completed. I feel the Siedel building rentals will increase from the addition of the playground. Because of the prospect of increased rentals, the Village needs to take a stronger look at adding a new double door to the west side of the Siedel that faces the new parking lot. The will make for a better entrance and add to the attractiveness of the building. Snow Plowing DPW plows are ready and our budget has approximately $7900 left for salt purchase in 2018. In 2019, the salt price is back up in the $70 a ton compared to the 2018 price of $47 a ton. . Hydrant Flushing The fall hydrant flushing has been completed. Christmas Parade December 1st at 5:30 pm. Roads will be closed at 5:20 pm. The Hwy 20-83 Detour route has been approved by the DOT. The Village detour will be on Elizabeth St from 1st st to Louis St. 2019 Important Dates • Clean Sweep Date – April 27th, 2019 • Large item drop off – May 11th, 2019 and September 28th, 2019 Respectfully submitted, James T. Bergles Director of Public Works & Utilities Name: i:\1. 2017 agendas\board\2017_04\02a br 2017 bridenhagen.docx Created: 4/13/2017 4:46 PM Printed: 4/14/2017 2:38 PM Author: Robert Kufrin Last Saved By: Zeke Jackson Revision: 2  19 VILLAGE OF WATERFORD Engineer’s Report November 15, 2018 STH 20/83 Utility Improvements -- Project No. 120491.60 • The work is substantially complete with just a couple of outstanding punch list items. • The preparation of construction record drawings is in progress. • We are awaiting the contractor’s lien waivers before processing Pay Request No. 7. • Final pay request to follow. South Milwaukee Street Reconstruction- Elizabeth to Main Street • The estimated remaining project cost (source: RA Smith) is $95,000. • Bidding should occur early in 2019; this project will use the WDOT LRIP program. • The Village may want to add additional work prior to bidding; such as Rhoda Drive and Oak Street. We plan to provide a work order following budget approval. Well 6 Site Investigation and Design - Project No. 180435.40 • Well 6 is planned at the Well 4 site. A reservoir and treatment equipment are being added to the existing water plant. We filed the Intent to Apply (ITA) and Priority Evaluation and Ranking Formula (PERF) by the October 31, 2018 deadline to be eligible for funding in 2019. The WDNR will review the submittal for eligibility for the Safe Drinking Water Fund Loan Program. • We are currently preparing the submittal for construction authorization from the Public Service Commission of Wisconsin. TID 3 Business Park - Project No. 180594.40 • The submitted work order includes the design of the business park and the associated utilities. Pavement Management Plan - Project No. 181078.30 • We delivered this to the Village last week and are ready to review it with the Village, if necessary. GIS Management and Administration for 2019 • We would like to meet to discuss the following for 2019. o Annual Managed Services: Completing updates to the Village’s data that is sourced from Racine County. Administration of the Village’s Esri ArcGIS Online Account (Collector and Web-Map). Renewing the Village’s PASER map for Collector. o Advanced development of the GIS-based Hydrant Flushing Workflow There is a need to improve recording of hydrant flushing operations. o Other Available Esri Collector Apps and Web-based maps other Municipalities are using including: Public-Facing Tourism or Points-Of-Interest Web-Map. Valve Exercising map for Collector Street Light Inventory map for Collector Tree Inventory map for Collector Sign Inventory map for Collector Water Quality/Daily Well Rounds map for Collector I:\Crystal Lake\WATRF\General\Admin\Monthly Reports\2018\11-2018\11-15-18.docx Page 1 of 1