Public Works Committee

1 VILLAGE OF WATERFORD Public Works & Utilities Meeting Agenda Monday, February 18th, 2019 4:00 PM Village Hall, 123 N. River St., Waterford WI 262.534.3980 For more information, visit www.waterfordwi.org Call to Order Roll Call: Baker, Goldammer, Houston, Karweik Public Appearances 1. Adam Brechtl – Waterford Junior Wolverines Baseball seeking to be added to the Village’s Non-Profit List for the Ray Seidel building and pavilion, in order to use the facilities without fees. 2. Cindy Lotzer – Waterford Lioness Club would like to partner with the Village on activities surrounding the Ice Rink. Reading and Approval of Minutes: 1-21-19 New Business 1. Review and provide recommendation on the Mom’s on Main Special Event Permit (5/5/2019). 2. Review Village Board approval of acquisition of outdoor tent on 1-14-2019. Discuss rules for use and consider a motion to allow DPW Director to draft rules of use for tent and outdoor performances to be brought back for final approval. 3. Consider an appropriate motion of action regarding the WE Energies proposal to drop the power lines on 1st Street. 4. Review plan and consider an appropriate motion for an Arbor Day Celebration on Friday, April 26th. Reports: DPW Director, Engineer - none Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 920-421-4457 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-534-7912, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 5 p.m. weekdays). Posted: 2/14/19 11:00 PM  2 1 VILLAGE OF WATERFORD 2 Public Works & Utilities Committee Meeting Minutes 3 January 21st, 2019 4 5 Chair Houston called the meeting to order at 4:01 pm. 6 Present: Don Houston, Jordan Karweik, Vesta Goldammer, Mike Baker 7 Excused: Fred Koeller 8 9 Also present: Jim Bergles, Colleen Schauer, Zeke Jackson 10 11 Matt Shepstone and TJ Jacobs from Waterford Youth Football (WYF) came in front of the committee to 12 request to be added to the Village’s Nonprofit list, in order to be able to use the Ray Seidel building and 13 pavilion with no fees. WYF is looking to use Whitford Park once a year for a fundraiser. The event will 14 be held on Saturday, but they are renting the facilities for Friday to set up, and Sunday for cleanup as 15 well. Food will be served in the Pavilion, and the outfield of diamond #2 will be where the tent for the 16 band and the bar is set up. Houston asked if they would still be agreeable to leave a cleaning deposit, 17 WYF agreed. The biggest issue would be to make sure the holes from the tent in the outfield are filled 18 in, and WYF is responsible to make sure those holes are filled in and any damage is repaired. WYF does 19 not intend to use the Seidel building at all, but due to the size of the event the Village requires them to 20 book all facilities in order to make sure another party doesn’t rent the building, as there is not enough 21 room at Whitford Park for another event to take place that day. Motion by Baker that Waterford Youth 22 Football will not be charged the rental or cleaning fee for the Ray Seidel building for their August 16th- 23 18th 2019 event because the Village is requiring the facility be blocked off for any other usage based on 24 the size of their event and they will not have access to or usage of the building. Waterford Youth 25 Football will not be added to the non-profit list. Second by Karweik. Motion passed. Motion to approve 26 the Waterford Youth Football August 16th-18th Special Event Permit for the use of the pavilion and 27 diamond #2, and that all damage to the outfield is repaired and reviewed by the DPW Director. Second 28 by Karweik. Motion passed. 29 30 Waterford Junior Wolverines Baseball no representative present. Motion by Karweik to deny the non- 31 profit request by Waterford Junior Wolverines Baseball. Second by Houston. Motion passed. 32 33 Motion by Karweik to approve the Public Works & Utilities Committee minutes from 12-17-2018. 34 Second by Goldammer. Motion carried. 35 36 Bergles gave update on the status of the current DOT project. The ice rink officially opened last night, 37 January 20th 2019. 38 39 Jackson spoke about updates on TID#3. 40 41 Motion by Houston to adjourn the Public Works & Utilities Committee at 5:45pm. Second by Karweik. 42 Motion passed. 43 44 Respectfully submitted by 45 Colleen Schauer, Utilities Clerk  3 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES REPORT For additional information: http://www.waterfordwi.org Meeting Date: February 18, 2019 Recommendation: Approve the following Special Event Permit: 1. Mom’s on Main – May 5th, 2019 from 12:00 PM to 4:00 PM This event is organized by Waterford Area Chamber of Commerce Background: This is the first Mom’s on Main Special Event. If it is successful it is anticipated to be an annual event. Please see the Activities Plan sheet for more details Fiscal Impact: Unknown Submitted by, Rachel Ladewig Village Clerk Name: i:\1. 2017 agendas\board\2017_04\02a br 2017 bridenhagen.docx Created: 4/13/2017 4:46 PM Printed: 4/14/2017 2:38 PM Author: Robert Kufrin Last Saved By: Zeke Jackson Revision: 2 4 5 6 7 8  9 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITIES REPORT For additional information: http://www.waterfordwi.org Meeting Date: February 18th, 2019 Tent Purchase Proposal Recommendation: That the Public Works and Utilities Committee review the purchase in an amount of $8,900 for a tent for outdoor performances approved by the Village Board, and provide recommendations for use. Background: River Rhythms was rained out at least 4 times this last season, and it is hard to adequately plan for amazing concerts without offering some protection for the tens of thousands of dollars of sound equipment that is used for the public’s enjoyment by area artists. The sum contemplated would provide for the tent, as well as installation of permanent anchors at the stage site that ensures speedy setup with less effort. The Village Board approve the acquisition request on 1-14-2019. Fiscal Impact: $8,900 spent from the Room Tax Fund. This will deplete some of the funds available to other organizations in 2019. Submitted, Zeke Jackson Village Administrator Name: j:\committee, commission and board folders\public works & utilities committee\agenda\2019\02-18-18 pwu meeting\02b pwu report - tent purchase proposal.docx Created: 2/7/2019 12:49 PM Printed: 2/14/2019 10:40 PM Author: Robert Kufrin Last Saved By: Rachel Ladewig Revision: 5  10 QUOTATION 168193 Shantytown Drive Rosholt, WI 54473 Date: 01/09/19 Phone: (800)242-6833 Fax: (715)343-1882 Email: charnecketents@g2a.net "This quote valid for 30 days" Web Site www.charnecketents.com To: Waterford River Rhythms, Inc. 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This band shell is easy to install and will accommodate a 24’D x 36’W stage. Specifications Phone: 1-715-341-6886, 1-800-242-6833 Charnecke Tents, Inc Fax: 1-715-343-1882 5245 Shantytown Dr. E-mail:charnecketents@g2a.net Rosholt, WI 54473 Web Site: www.charnecketents.com 12 13 14 14 15 15 16 16 17 17 18 18 19 19 20 20 21 21 22 22 23 23 24 24 25 25 26 26 27 27 28 28 29 29 30 30 31 31 32 32 33 33 34 34 35 35 36 36 37 37 38 38 39 39 40 40 41 41 42 42  43 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITIES REPORT For additional information: http://www.waterfordwi.org Meeting Date: February 2019 Directors Report Snow Plowing Southeast Wisconsin has seen a large amount of severe storms in January and now continual ice storms in February. Because of the size and duration of the storms, there is a high possibility that our salt budget will be exceeded for 2019. I am still waiting for the January invoice to determine how close we are to our budgeted amount. Parks The ice rink has seen higher use because of its centralized location. Currently, the rink is closed due to the rain and warm weather. The temperatures will be going below freezing again so the rink should be open by Friday 2/8/2019. Part Time Utility Clerk DPW is seeking a part time utility clerk because of the inhouse promotion of Colleen Schauer. Equipment All snow plowing equipment and operators are performing above average for the winter season. DPW is close to submitting its request for the budgeted skid steer. There is one more machine to look at before a decision can be made. Water All water equipment is performing well. Our daily pumping is lower since the installation of the new water main and laterals. Lower pumping equals lower chemical cost, lower electric usage and a lower sewer bill. Respectfully submitted, James T. Bergles Director of Public Works & Utilities Name: i:\1. 2017 agendas\board\2017_04\02a br 2017 bridenhagen.docx Created: 4/13/2017 4:46 PM Printed: 4/14/2017 2:38 PM Author: Robert Kufrin Last Saved By: Zeke Jackson Revision: 2  44 VILLAGE OF WATERFORD Engineer’s Report February 11, 2019 STH 20/83 Utility Improvements -- Project No. 120491.60 • Repairs to the temporary pavement on 1st Street have been completed. • The preparation of construction record drawings and updating of the Village Geographic Information System are in progress. • We may need to revise our final payment recommendation to reflect the deduction of actual damages of the observation during the pavement repairs. South Milwaukee Street Reconstruction- Elizabeth to Main Street • We are currently preparing bidding documents; this project will use the WDOT LRIP program. • We plan to advertise on February 28, 2019 and open bids on March 14, 2019. Well 6 Site Investigation and Design - Project No. 180435.40 • Well 6 is planned at the Well 4 site. A reservoir and treatment equipment are being added to the existing water plant. • The WDNR is reviewing the Intent to Apply and Priority Evaluation Rating submitted on October 31, 2018. We expect that this project is eligible for the Safe Drinking Water Fund Loan Program. • We are submitting the construction authorization request to the Public Service Commission this week. GIS Management and Administration for 2019 • We would like to meet to discuss the following for 2019. o Annual Managed Services: Completing updates to the Village’s data that is sourced from Racine County. Administration of the Village’s Esri ArcGIS Online Account (Collector and Web-Map). Renewing the Village’s PASER map for Collector. o Advanced development of the GIS-based Hydrant Flushing Workflow There is a need to improve recording of hydrant flushing operations. o Other Available Esri Collector Apps and Web-based maps other Municipalities are using including: Public-Facing Tourism or Points-Of-Interest Web-Map. Valve Exercising map for Collector Street Light Inventory map for Collector Tree Inventory map for Collector Sign Inventory map for Collector Water Quality/Daily Well Rounds map for Collector Bielinski PUD Park Meadows - Project No. 170741.80 • Awaiting submittal of final engineering plans from Trio Engineering. Annecy Park Condominium Phase 2 - Project No. 190196.80 Page 1 of 2 I:\Crystal Lake\WATRF\General\Admin\Monthly Reports\2019\02-11-19.docx  45 VILLAGE OF WATERFORD Engineer’s Report February 11, 2019 • Responded to One Source Engineering request for record drawings for public and private improvements crossing the site. Awaiting submittal of new land plan and relocations plans for public storm sewer. Pre/3 Multifamily Development - Project No. 190206.80 • Reviewed the concept plan for seven (7) 12-unit apartment buildings north of Runzheimer. Awaiting submittal of final engineering plans from Robert E. Lee Engineering. Bear Dev. 40-unit Workforce Housing - Project No. 190207.80 • Project management activity. Awaiting site plan submittal. Plavsic/Georgie 35 Bed Assisted Living - Project No. 190208.80 • Project management activity. Awaiting site plan submittal. Page 2 of 2 I:\Crystal Lake\WATRF\General\Admin\Monthly Reports\2019\02-11-19.docx