Public Works Committee

1 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES COMMITTEE Monday, October 21, 2019, 4:00 pm Village Hall, 123 N. River St., Waterford WI 1. Call to Order 2. Roll Call 3. Comments and Correspondence 4. Public Appearances – Waterford Junior Wolverines Football 5. Reading and Approval of Min: 091819 PW&U 6. Special Event Permits – Winter Wonderland Parade Public Appearance 1. Waterford Junior Wolverines Football seeking to be added to the Village’s Non-Profit List for the Ray Seidel building and pavilion, in order to use the facilities without fees. They also would like permission to use the field over heads lights for practice and games. New Business 1. Discussion on hosting movies in the park on the alternate weeks of River Rhythms in 2020; consider an appropriate motion for action. Director’s Report Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 920-421-4457 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-534-7912, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 5 p.m. weekdays). Posted: 10/18/19; 10:00 a.m.  2 1 VILLAGE OF WATERFORD 2 Public Works & Utilities Committee Meeting Minutes 3 September 16th, 2019 4 5 Chair Baker called the meeting to order at 4:01 pm. 6 Present: Mike Baker, Pat Goldammer, Fred Koeller 7 Excused: Don Houston, Jordan Karweik 8 9 Also present: Alysa Robbins, Jim Bergles, Colleen Schauer, Zeke Jackson 10 11 HVAC: Bergles gave updates on status of current HVAC contract with the library. 12 13 Motion by Koeller to approve the Public Works & Utilities Committee minutes from 08-19-2019. 14 Second by Goldammer. Motion carried. 15 16 Trunk or Treat: Fox River Christian Church submitted a special event permit for October 18th to host a 17 Trunk or Treat event in Village Hall Park. The committee had safety concerns regarding the one-way 18 streets and current construction. An alternative site suggestion of the old bowling alley lot was 19 suggested and a representative from Fox River Christian Church verbally agreed to the change in 20 location. Motion by Koeller to approve Trunk or Treat event with the change in location to the lot at 21 the corner of North Milwaukee and Main Street. Second by Goldammer. All aye. Motion carried. 22 23 Weeds: Alysa Robbins spoke to the committee regarding the final proposed changes in the Village’s 24 weed ordinance. Suggestions were given for revision. Motion by Koeller to amend Ordinance 571with 25 changes to 95-4c with the suggested changes. Second by Goldammer. Motion carried. 26 27 Stop Sign: Motion by Koeller to leave the traffic pattern at the corner of Washington and Jefferson as is. 28 Second by Goldammer. All aye. Motion carried. 29 30 Yield: Discussion was held on the current intersection of Main Street and the bike path. Motion by 31 Koeller to leave the current traffic configuration at said intersection as is. Second by Goldammer. All 32 Aye. Motion carried. 33 34 Third Street: Motion by Goldammer to offer owners associated with current Village property on Third 35 street option on property if cost associated with reassignment is distributed proportionally to benefiting 36 parties. Second by Koeller. All aye. Motion carried. 37 38 Bergles gave updated DPW report. 39 40 Motion by Koeller to adjourn at 5:49 pm. Second by Goldammer. Motion carried. 41 42 Respectfully submitted by 43 Colleen Schauer, PIO  3 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES REPORT For additional information: http://www.waterfordwi.org Meeting Date: October 21, 2019 Recommendation: Review and Approve the following Special Event Permits: 1. Winter Wonderland Christmas Parade – 12/7/19 @ 5:30 Background: This year the annual parade will start out from the Waterford Police Department, head south on Milwaukee St, then head west on Main street and finish off at the intersection of Second & Main St. Most likely there will be a food truck or two at the intersection of Milwaukee & Main. After the parade Santa will be at the library and there will be cookie decorating at Marty’s. Fiscal Impact: Unknown Submitted by, Rachel Ladewig Village Clerk Name: i:\1. 2017 agendas\board\2017_04\02a br 2017 bridenhagen.docx Created: 4/13/2017 4:46 PM Printed: 4/14/2017 2:38 PM Author: Robert Kufrin Last Saved By: Zeke Jackson Revision: 2 4 5 6 7  8 Public Service Commission of Wisconsin Rebecca Cameron Valcq, Chairperson 4822 Madison Yards Way Ellen Nowak, Commissioner P.O. Box 7854 Mike Huebsch, Commissioner Madison, WI 53707-7854 October 1, 2019 Mr. Zeke Jackson, Village Administrator Village of Waterford Village of Waterford Water and Sewer Utility 801 Ela Avenue Waterford, WI 53185 Re: Application of the Village of Waterford, Racine County, 6210-PFP-100 Wisconsin, as a Water Public Utility, for Authority to Change its Method of Cost Recovery for Providing Public Fire Protection Service Dear Mr. Jackson: Public Service Commission (Commission) staff has analyzed the Village of Waterford Water and Sewer Utility (applicant) application to change the method of recovery for public fire protection (PFP). The application was received on August 28, 2019. (PSC REF#: 374858.) Commission staff reviewed the applicant’s request and has revised Schedule F-1 to allow for the revision in method of recovery. A copy of the new schedule with the proposed rates is attached for your reference. Commission staff intends to submit this proposal at the public hearing, which will be scheduled at a later date. The applicant requested to move all of the current $323,826 collected from the municipal charge to direct charges. The new amounts are $0 collected from municipal charge and $323,826 collected from direct charges. The applicant will direct bill its general service customers on the basis of the equivalent meters method. The applicant has decided not to bill non-general service customers. Schedule Mg-2, General Service Suburban, which is intended to recover PFP related costs from water customers residing outside the corporate limits of the municipality, is not applicable when PFP is directly charged to these customers. Accordingly, Schedule Mg-2 will be removed from the applicant’s filed tariff. If you believe any adjustments were made in error or want to discuss them, please contact me within 5 business days. If Commission staff receives no response within that time, it will be assumed the applicant is in agreement, and I will contact you to schedule the matter for hearing. The proposed Commission staff exhibit is intended to give the Commission the analysis provided by Commission staff and is not a final decision. The applicant may present its own case and may submit any additional information which it believes to be pertinent to substantiate the applicant’s position. Telephone: (608) 266-5481 Fax: (608) 266-3957 Home Page: http://psc.wi.gov E-mail: pscrecs@wisconsin.gov  9 Mr. Zeke Jackson Docket 6210-PFP-100 Page 2 Please note that the Commission will base its Final Decision on the merits of the case. If you have any questions regarding the above, please contact me. Sincerely, Alex Hanna Public Utility Rate Analyst Public Service Commission of Wisconsin Division of Water Utility Regulation and Analysis (608) 267–2336 | Alex.Hanna@wisconsin.gov AJH:jac DL:01700180 Attachments cc: James Bergles, Director of Public Works Ed Maxwell, Consultant  10 Docket 6210-PFP-100 Village of Waterford Water and Sewer Utility Proposed Water Rates  11 Docket 6210-PFP-100 Village of Waterford Water and Sewer Utility Water Rate File Changes New or Amended F-1 Deleted Mg-2  12 RATE FILE (DRAFT) Sheet No. 1 of 1 Schedule No. F-1 Public Service Commission of Wisconsin Amendment No. 23 Village of Waterford Water and Sewer Utility Public Fire Protection Service Public fire protection service shall include the use of hydrants for fire protection service only and such quantities of water as may be demanded for the purpose of extinguishing fires within the service area. This service shall also include water used for testing equipment and training personnel. For all other purposes, the metered or other rates set forth, or as may be filed with the Public Service Commission shall apply. Under Wis. Stat. § 196.03(3)(b), the municipality has chosen to have the utility bill the retail general service customers for public fire protection service. Quarterly Public Fire Protection Service Charges: ⅝ - inch meter: $ 30.15 3 - inch meter: $ 453.00 ¾ - inch meter: $ 30.15 4 - inch meter: $ 756.00 1 - inch meter: $ 75.00 6 - inch meter: $ 1,509.00 1¼ - inch meter: $ 111.00 8 - inch meter: $ 2,412.00 1½ - inch meter: $ 153.00 10 - inch meter: $ 3,618.00 2 - inch meter: $ 240.00 12 - inch meter: $ 4,824.00 Customers who are provided service under Schedules Mg-1, Ug-1 or Sg-1 shall also be subject to the charges in this schedule according to the size of their primary meter. Customers who are provided service under Schedule Am-1 are exempt from these charges for any additional meters. Billing: Same as Schedule Mg-1. _______________________________________________________________________________ EFFECTIVE: =TBD= PSCW AUTHORIZATION: 6210-PFP-100  PSC REF#:376032 13 PUBLIC SERVICE COMMISSION OF WISCONSIN Public Service Commission of Wisconsin RECEIVED: 09/19/2019 12:05:01 PM Application of the Village of Waterford, Racine County, Wisconsin, as a 6210-PFP-100 Water Public Utility, for Authority to Change its Method of Cost Recovery for Providing Public Fire Protection Service NOTICE OF PROCEEDING THIS IS A PROCEEDING to consider the application of the Village of Waterford, Racine County, Wisconsin, as a water public utility (applicant), for authority to change its method of cost recovery for providing public fire protection (PFP) Service. The Commission opens this docket by its authority under Wis. Stat. ch. 196. The applicant’s current water tariff includes an annual municipal PFP charge of $323,826 to the Village of Waterford. The application seeks to move the entire PFP charge to a direct PFP charge calculated using the equivalent meters method. The applicant will bill the direct PFP charge to general service customers under Wis. Stat. § 196.03(3)(b). The Commission will hold a hearing in this matter. The hearing will be scheduled at a later date. The applicant is responsible for giving notice to its customers of the filing of its application with the Commission and, pursuant to Wis. Admin. Code § PSC 2.10, for filing proof of notice no later than 3 days prior to the hearing. This is a Class 1 proceeding as defined in Wis. Stat. § 227.01(3)(a). DOCUMENTS. All documents in this docket are filed on the Commission’s Electronic Records Filing (ERF) system. To view these documents: (1) go to the Commission’s E-Services Portal at http://apps.psc.wi.gov, (2) enter “6210-PFP-100” in the box labeled “Quick Single Docket Search,” and (3) select “Documents.” To receive electronic notifications when new documents are filed in this docket, go to ERF - EZ Subscriptions and follow the instructions to subscribe to this docket. SCHEDULE. For the official schedule in this docket, check the notices and orders filed in this docket on the ERF system. For public convenience only, the Commission will maintain the schedule in this docket on the PSC Docket Calendar. To view the calendar: (1) go to the Commission’s E-Services Portal at http://apps.psc.wi.gov, and (2) select the button labeled “Docket Calendar.” From there you may browse or search the calendar, and subscribe to a particular docket schedule.  14 Docket 6210-PFP-100 PUBLIC PARTICIPATION. A person may participate either as a member of the public, or as a party. The Commission will provide an opportunity for any member of the public to offer an opinion on this matter either in writing, or in person at a public hearing. A member of the public may participate without becoming a party to the proceeding. Parties participate by intervening (see below) and offering, at a trial-type hearing, expert witnesses and other technical evidence, prepared and filed in advance. A party may also conduct discovery and cross-examine witnesses. The Commission shall provide notice of when, where, and how members of the public and parties may participate in this proceeding at a future date. INTERVENTION. Any person desiring to become a party shall file a request for party status, known as a request to intervene, under Wis. Stat. § 227.44(2m) and Wis. Admin. Code § PSC 2.21 no later than 14 days from the date of service of this notice using the ERF system. To file such a request, go to the Commission’s E-Services Portal at http://apps.psc.wi.gov, click on the “ERF Upload Documents” link on the left side menu bar. On the next page, log on if you are a registered ERF user, create a new account if you do not have an existing account, or contact PSC Records Management staff at (608) 261-8521 or via e-mail at PSCRecordsMail@wisconsin.gov for assistance. A person desiring to become a party who lacks access to the internet shall make a request to intervene by U.S. mail addressed to: Docket 6210-PFP-100 Intervention Request Public Service Commission of Wisconsin P.O. Box 7854 Madison, WI 53707-7854 At the time of filing, the person making the request to intervene shall serve a copy of the request on existing parties. An existing party may respond to the request within 5 days of service. A party wishing to request intervenor compensation should do so as soon as practicable. WISCONSIN ENVIRONMENTAL POLICY ACT. This is a Type III action under Wis. Admin. Code § PSC 4.10(3). The Commission will review the potential environmental effects of the project. Type III actions normally do not require the preparation of an environmental impact statement under Wis. Stat. § 1.11 or an environmental assessment. ASSESSMENT. The Commission considers it necessary, in order to carry out its duties, to investigate all books, accounts, practices, and activities of the applicant. The expenses incurred or to be incurred by the Commission that are reasonably attributable to such an investigation will be assessed against and collected from the applicant in accordance with the provisions of Wis. Stat. § 196.85 and Wis. Admin. Code ch. PSC 5. AMERICANS WITH DISABILITIES ACT. The Commission does not discriminate on the basis of disability in the provision of programs, services, or employment. Any person 2  15 Docket 6210-PFP-100 with a disability who needs accommodations to participate in this docket or who needs to obtain this document in a different format should contact the docket coordinator listed below. Any hearing location is physically accessible to individuals with disabilities. The Public Service Commission is located in the Hill Farms State Office Building that is also physically accessible to individuals with disabilities through the entrances on the first floor. Parking for people with disabilities is available on the ground floor of the parking garage. There is also limited, free handicap visitor parking at the front of the Hill Farms State Office Building. CONTACT. Please direct questions about this docket or requests for additional accommodations for the disabled to the Commission’s docket coordinator, Alex Hanna, at (608) 267-2336 or Alex.Hanna@wisconsin.gov. Dated at Madison, Wisconsin, the 19th day of September, 2019. By the Commission: Steffany Powell Coker Secretary to the Commission SPC:jac DL:01699933 3  16 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITIES REPORT For additional information:​ http://www.waterfordwi.org Got it Meeting Date: October 2019 Directors Report Parks The Village will soon be starting its planning phase for the new 10 Club Park. There is one more house to tear down before a full vision can be pictured. The ice rink will be moved to the new park this year. Its proposed spot will be behind the remaining house so the existing parking lot can be used. The old Kayak building will be moved next to the rink also. This is where the Lions Club will sell hot chocolate and rent skates Water One leaking water service was repaired on 5th street Streets Traffic lines were painted on Oct 7th and 8th. One complaint of paint on a vehicle as they crossed a wet line between cones. Utility Billing DPW​ ​is patiently waiting for the new billing program to be brought online. The current utility bills have been calculated in the old system and the payments will be posted into the new system for its initiation. In three weeks, we should be fully operational with Muni-link as our new utility billing software. This will be a great step forward before DPW starts installing the new auto reading water meters. All will be time savers for our department and a benefit to our residence. Phone System The DPW phone system has been down for over two weeks. We have been using our cell phones as backup. In the last two years, it has happened three times before. I have talked with Administration and Racine County IT to remove DPW from the Village Hall server. TDS has investigated the issue along with Digicorp. All are pointing at the Village Hall Network. Placing DPW on its own line will prevent this from occurring again. Respectfully submitted, James T. Bergles Director of Public Works & Utilities