Public Works Committee

1 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES COMMITTEE April 20, 2020, 4:00 pm *Held via Teleconference* 1. Call to Order 2. Roll Call 3. Comments and Correspondence 4. Public Appearances 5. Reading and Approval of Min: 02.17.20 PW&U 6. Special Event Permits: Waterford River Rhythems New Business 1. Review of clean up expense for Hypro; Consider an appropriate motion for action. Director’s report. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 920-421-4457 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-534-7912, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 5 p.m. weekdays). Posted: 04/17/20; 1:00 p.m.  2 1 VILLAGE OF WATERFORD 2 Public Works & Utilities Committee Meeting Minutes 3 February 17th, 200 4 5 Chair Baker called the meeting to order at 4:02 pm. 6 Present: Mike Baker, Pat Goldammer, Don Houston, Fred Koeller, Jordan Karweik 7 8 Also present: Colleen Schauer, Alysa Robbins, Jim Bergles, Kathy Lindbloom, Bob Nash, Zeke Jackson, 9 Rick Huening 10 11 Minutes: Motion by Houston to approve the 1-20-2020 minutes. Second by Goldammer. All aye. Motion 12 carried. 13 14 Baseball: Representatives from Waterford Youth Baseball spoke to their planned renovations for 15 Diamond’s 1, 2 and 3 at Whitford Park. Motion by Houston for Waterford Youth Baseball to go out and 16 get quotes for the proposed renovations for Whitford Park and bring them back to the committee. 17 Second by Koeller. All aye. Motion carried. 18 19 Whitford: Rick Huening spoke to needed fencing repairs at Whitford Park, Diamond #1 being the 20 highest priority. Waterford Youth Baseball will work with Rick and DPW to bring back quotes. 21 22 AW: Judy Gambrel spoke to Absolutely Waterford’s Design Committee’s Old Settlers Cemetery 23 Restoration Project. Motion by Goldammer to support Absolutely Waterford’s Design Committee’s 24 Old Settlers Cemetery Restoration Project. Second by Houston. All aye. Motion carried. 25 26 Basement: Alysa Robbins and Kathy Lindbloom spoke to the proposed remodel of Village Hall into a 27 rental hall for events. Motion by Karweik to approve preliminary plans for the basement renovation. 28 Second by Koeller. All aye. Motion carried. 29 30 Marina: Houston spoke to plans for a proposed Village Marina. Motion to approve preliminary plans for 31 the Village Marina and to recommend approval to the Village Board with plans and bids. Second by 32 Koeller. All aye. Motion carried. 33 34 Kayaks: Motion by Koeller to approach the Library Board to discuss kayak and canoe rentals. Second by 35 Houston. All aye. Motion carried. 36 37 Benches: Motion by Koeller to approve the garbage receptacle and benches as shown at the meeting for 38 downtown and future park space. Second by. All aye. Motion carried. 39 40 Park: Motion by Baker to approve the creation of Waterford’s smallest park and to have the Waterford 41 Graded Schools suggest ideas for a name. Second by Houston. All aye. Motion carried. 42 43 Nature preserve: Motion by Koeller to approve a controlled burn in the 16-acre nature preserve not to 44 exceed $5,975 with the caveat that we approach the Waterford Fire Department to discuss this as a 45 training opportunity. Second by Houston. All aye. Motion carried. 46 47 Furnace: Motion to table discussion on new DPW furnace by Houston, Second Koeller. All aye. Motion 48 carried. 49 50 Motion by Koeller to adjourn at 6:23 pm. Second by Goldammer. All aye. Motion carried. 51  3 52 Respectfully submitted by 53 Colleen Schauer, PIO  For office use only 4 COPIES _____8 DPW_____11 VB VILLAGE OF WATERFORD SIGNATURES 123 N. RIVER STREET _____OIC_____DPW_____ADMIN WATERFORD, WI 53185 AFTER APPROVED PH: (262) 534-3980 Original – Clerk Copy- APPLICANT DPW OIC SPECIAL EVENTS PERMIT APPLICATION Special Event: As defined by Chapter 188 of Village Code this term includes, but is not limited to, whether for profit or not, outdoor festivals, flea markets, fun runs, bicycle races, walkathons, marathons, outdoor gatherings on non- residential property involving the use of temporary structures, and other similar type activities that do not seek a permanent site or business location and are of such a nature as to be acceptable to the general public with regards to health and safety features and the conduct of the special event participants. To allow sufficient time for processing, please file with the Clerk at least sixty (60) days prior to the scheduled date of the special event. Name of Event: Waterford River Rhythms Date(s) of Event: 6/4, 6/18; 7/2, 7/16; 7/30, 8/13; 8/27 Start Date: 6/4 End Date: 8/27 Name of Organization (list out contact information for all partners, officers and directors if the organization is a partnership or corporation): Waterford River Rhythms, Inc. Address: 240-24 Marina Court City: Waterford State: WI Zip: 53185 E-Mail Address of applicant: asikora@wdtweb.com Contact Person (Day of event): Al Sikora Address: 240-24 Marina Court City: Waterford State: WI Zip: 53185 E-Mail: asikora@wdtweb.com Cell Phone: 414-916-3726 Time event will begin: 6:30pm (setup begins at 3:00pm) Time event will end: 9:30pm (equipment tear down done at 10:30pm approx.) Site plan information. Attach a detailed map/diagram of the event and indicate the location of the following: event vendors (e.g. food, alcohol); parking accommodations (on and off site); proposed road closures; signage, emergency vehicle access. (same as last year) Estimated attendance at the event: 500 (Note: more than 50 people requires approval from the Public Works Committee and Village Board) Will there be outdoor music at the event? Yes X No _________ Hours/days: 3 approximately Will alcoholic beverages be served? Yes _______ No X * Please see the Village Clerk for alcoholic beverage requirements, 262-534-3980. Other submittal items:  Proof of event notice sent to neighboring property owners two weeks prior to the event.  Banner Permit and/or signage submission including the number, type and required property consent if placed on private property.  Proof of current insurance for events with more than 50 people (to be accepted and approved by the Village Administrator) The applicant agrees to indemnify and save harmless the Village from and against all liabilities, claims, demands, judgments, losses, and all suits at law or in equity, costs and expenses, including reasonable attorney fees, for injury or death of any person or loss or damage to the property of any person, firm, organization or corporation, including both parties hereto and their employees, arising from the holding of such special event. Signature of applicant: Date: April 9, 2020  5 For Office Use Only 1. Application will be received by the Clerk and a copy distributed to the Officer in Charge. 2. Officer in Charge will provide comments/approval and forward to the Public Works Superintendent. 3. Public Works Superintendent will provide comment/approval and forward to the Village Administrator. 4. If more than 50 people anticipated, the Village Administrator will forward the application to the Public Works Committee for a recommendation to the Village Board. 5. Village Board will review the application if necessary. 6. After approval the Village Clerk shall retain original comment/approval form and send one copy to applicant. ___________________________________________________________ Approved: Yes No Officer in Charge Date Auxiliary police requested: _____________________________________ Sheriff’s Department notified: ___________________________________ Permit comments/requirements of approval: _____________________________________________________ Approved: Yes No Public Works Superintendent Date Public Works Committee Approved: Yes No n/a Date _____________ Signs Approved: Yes No n/a Date _____________ Permit comments/requirements of approval: ___________________________________________________________ Approved: Yes No Village Administrator Date Village Board Approved: Yes No n/a Date ______________ Proof of Insurance Approved/Obtained: Yes No n/a Date ______________ Permit comments/requirements of approval:  6 Quote Proposal Customer Number: 0111053917 Quoted Policy Term: 06/02/2020 to 08/28/2020 Policy Number: A745850 00 Date Quoted: 03/23/2020 Customer Name and Address: Agency Name and Address: 48877 Waterford River Rhythms, Inc STEFFENS INSURANCE GROUP INC 240 Marina Ct PO BOX 100 Unit 24 WATERFORD, WI 53185 Waterford, WI 53185 262-534-2727 Thank you for the opportunity to provide a quote. See below for a summary of premiums quoted. Refer to additional pages for more details. This quote proposal is based on the underwriting and rating information provided to date, including deductibles and retention. Please keep in mind this quote proposal may be subject to additional rating, pricing or underwriting considerations, as well as to a loss prevention survey and compliance with its recommendations. These rate levels and this quote proposal are valid for 60 days or until the proposed effective date, whichever comes first. 06/02/2020 Coverage Part Premium Commercial General Liability Coverage $616.00 Total Premium: $616.00 Total Including Taxes, Fees and Surcharges: $616.00 Rail Minazetdinov Phone: 608-410-3327 | Fax: 1-800-320-1622 Email: rminazetdinov@wbmi.com This quote proposal is not the insurance contract. Only the actual provisions of the issued policy will apply. QPN 01 01 18 3/23/2020 04:54:59  7 Binding Instructions Customer Name: Waterford River Rhythms, Inc Quote/Policy Number: A745850 Quoted Policy Term: 06/02/2020 to 08/28/2020 Thank you for choosing NSI, we appreciate your business! To ensure that we process your new business correctly, please help us verify the following information: Effective Date: ______________ Expiration Date: ______________ Customer Care Agencies: Please issue this policy through Customer Care (circle one): Yes No Please issue with the following Payment Plan Option (circle one): Annual Down Payment Plus Nine Semi-Annual 10 Equal Payments Quarterly 12 Equal Payments Checks for down payment should be made payable to NSI and sent with your binding instructions to: PO Box 620976 Middleton, WI 53562 Premiums should be issued per line as follows: General Liability $______________ Crime & Fidelity: $______________ Property: $______________ Commercial Auto: $______________ Work Comp: $______________ Inland Marine: $______________ Umbrella: $______________ Liquor Liability: $______________ EPLI: $______________ Directors and Officers: $______________ * Note – Special Events, Hole In One, Games of Chance and Monoline Crime-Bonds must be paid in full at the time of binding. Comments: Loss History: Already submitted with the original application materials. Have been ordered from the previous carrier and will be forwarded upon receipt. Not applicable – no prior loss history available or this is a new business venture. WB 2582 01 18 P.O. Box 620976 | Middleton, WI 53562 | ph (608) 410-3410 | thesilverlining.com 8 9  10 VILLAGE O F W ATERFO RD PUBLIC W O RKS AND UTILITIES R EPO RT Foradditionalinform ation:http://www.waterfordwi.org M eeting D ate: April,2020 D irectorsReport CO VID 19 Public workshasbeen on a splitcrew forthe lastthree weeks.W ith Tony Eversoverextending the stay at hom e order,our departm ent is having a hard tim e keeping up but is com pleting the needed tasks. O ne sum m erem ployee isnotallowed to help during the week by an orderfrom hisem ployerbuthe can work weekends.The crew thatisoffwillstarton cleaning the new 10 Club Park thisweek.They willbe able to m aintain socialdistance from the crew thatisscheduled forthe week. PartTim e Help Ihave contracted out the Cornerstone Crossing grass and Island m aintenance.The labor difference is $250 a week less then having som eone fulltim e as lastyear.W e willonly have two parttim e sum m er helpersinstead ofthree. Village Halland the Public Parking loton 2nd streetwillhave the spring cleanoutthis week by Skyline Landscaping. W aterD epartm ent SUEZ perform ed the annualvisualinspection ofwatertower2.Towerpassed inspection. RiverRhythm s The bandshelltenthasbeen washed and repaired.PW willbe setting the tentup the m iddle ofJune. Parks The ice rink has been disassem bled and stored fornextyear.Playground has been shutdown because ofCO VID 19.No buildingsare being rented. Utility Billing The new utility program isworking betterthan expected.The only m ajorissue isthatIam trying to determ ine the am ountofwatersold in 2019 forthe PSC report.Having to calculate watersold between Clerkbooksand M unilink hasproven to be very difficult.Nextyear,M unilink willbe able to handle the whole report. Com m unity Garden The Village Board approved up to $8000 forthe construction ofthe com m unity garden atthe location ofM ilwaukee and M ain in the old carwash lot.Bob Nash willbe leading thisprojectand PW willbe assisting. 1st& M ain Park Area Nam e:i:\1.2017 agendas\board\2017_04\02a br2017 bridenhagen.docx Created:4/13/2017 4:46 PM Printed:4/14/2017 2:38 PM Author:Robert Kufrin LastSaved By:Zeke Jackson Revision:2  11 Public W orkshasbeen asked to design a park setting like the one two yearsago forthe old M o’slot. W ith the 20-83 construction projectoperating untilJuly,Cafe 213 being on restricted hours,and social distancing being practice,thistask should waitorbe planned forthe end ofthe year.Stripping the lot and applying sod could occurthisyearbutitwillbe in July orAugust.Thisonly leavestwo to three m onthsofuse.Itm ay be bestto justplace clean graveloverthe lotand then place ouram enities. Respectfully subm itted, Jam esT.Bergles D irectorofPublic W orks& Utilities