Village Board

1 VILLAGE OF WATERFORD BOARD MEETING Monday, September 9, 2019, 6:30 pm Village Hall, 123 N. River St., Waterford WI 1. Call to Order 10. Report of Standing Committees 2. Pledge to the Flag 3. Roll Call • Absolutely Waterford 4. Comments and Correspondence • Southeastern Wisconsin Fox River Commission 5. Public Appearances or Hearings • Central Racine County Board of Health 6. Reading and Appvl of Min: 08.26.19 VB & 09.04-19 Joint VB • Western Racine County Sewerage District & TOW • Library Board 7. Report of the Village Administrator, RCEDC • Waterford Waterway Management District 8. Report of the DPW Director, Library, Fire Chief, Police • Racine County Drainage District/Fox River Citizen’s Group Chief, Treasurer, Clerk 9. Review and Confirmation of Committee, Commission, and Board Appointments New Business 1. Discuss and review new “Class B” Combo Liquor License from Manishkumar Patel - Cotton Exchange Foods, Inc. DBA Address Agent Type of License Orig/Renew Cigarette Coin Cotton Exchange 345 Hickory Hollow Jeffrey Lepine Class B Combo Original No 0 Foods, Inc. Rd. 2. Consider a motion to grant various license requests. 3. Discuss and review pier permit application for 300 Foxwood Drive #176; Consider an appropriate motion for action. 4. Discuss and review proposed contract from John’s Disposal; Consider an appropriate motion for action. 5. Discuss and review a recommendation from Absolutely Waterford regarding Downtown Zoning; Consider an appropriate motion for action. 6. Discuss and review a recommendation from the Chamber of Commerce regarding Downtown Zoning; Consider an appropriate motion for action. 7. Discussion and follow up regarding the joint meeting with the Town Board on September 4th. 8. Consider a motion to convene into Executive Session pursuant to Wisconsin State Statutes, Section 19.85(1)(c) to discuss personnel and employee benefits and, 19.85(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. 9. Consider a motion to reconvene into open session. 10. Consider a motion for action related to items deliberated in closed session. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 920-421-4457 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-534-7912, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 5 p.m. weekdays). Posted: 9/6/19; 4:30 p.m.  2 1 Village of Waterford 2 Village Board UnOfficial Minutes 3 August 26th, 2019 4 5 6 Meeting was called to order by President Don Houston at 6:30 pm 7 8 Trustees Present: Brent Hess, Troy McReynolds, Don Houston, Tamara Pollnow, Pat Goldammer, 9 Robert Nash, Andrew Ewert 10 11 Also present: Chief Rick Mueller, Jim Bergles, Zeke Jackson, Colleen Schauer, Michelle Vandehey, Dawn 12 Brummel 13 14 Public Comments: 15 Steve Sikora spoke to the Board to address the safety concerns regarding the current construction 16 project and school crossing safety. 17 Janice Piper addressed the board to commend the Waterford Fire Department for their lifesaving 18 efforts during a recent medical emergency. 19 20 Minutes: Motion by Pollnow to approve the Village Board Minutes for August 12th, 2019 with one 21 change. Second by McReynolds. Motion carried. 22 23 Standing Committees: 24 Health: Pollnow gave updates on the Central Racine County Board of Health. 25 26 New Business: 27 Events: Motion by McReynolds to approve the Waterford Homecoming Parade and Fireworks after the 28 homecoming game on 9/20, the Waterford Lion’s Club Chicken BBQ and Tractorcade on 10/6, 29 American Legion Pancake Breakfast on 10/27, and the River’s Edge Art Wine Walk on 10/11. Second by 30 Pollnow. Motion carried. 31 32 Zoning: Motion by Nash to table the presentation of the Chamber of Commerce and Absolutely 33 Waterford on the B-3 zoning Ordinance. Second by Pollnow. Motion carried. 34 35 Fire Protection: Motion by Houston to adopt Resolution 886-08262019, Moving Public Fire Protection 36 Charges from the Municipal Levy to Water Bills. Second by Goldammer. Motion carried. 37 38 Phase II: Motion by Nash so authorize up to $7,950 for Phase II environmental contamination study 39 work on 408 E. Main and 103 N Milwaukee Streets. Second by Hess. Motion carried. 40 41 Demolition: Motion by to accept a bid of $56,500 from Foat Construction for demolition of 4 homes 42 along 1st Street. Second by McReynolds. Motion carried. 43 44 McReynolds motioned to convene into closed session, second by Ewert. Roll call vote: Ewert – aye, 45 Hess - aye, McReynolds – aye, Houston – aye, Pollnow – aye, Goldammer – aye; Nash – aye. Motion 46 carried. Closed session convened at 7:12 pm. 47 48 Motion by McReynolds to go into open session at 10:35. Second by Nash. Motion carried. 49  3 50 Motion by McReynolds to grant an extension of 30 days of the notice requirement of the Fire and EMS 51 contracts with the Town. Second by Ewert. Motion carried. 52 53 Motion by Ewert to approve entrance into an offer assigning our option for the sum of $1 to Goldstar 54 Development LLC DBA Dairy Queen and approving up to a $200,000 construction incentive dependent 55 on the completion and approval of final development plans for a Dairy Queen Grill and Chill without a 56 gas station but potentially including a gas station at some point in the future. Analysis of payback of all 57 incentives paid through the TID on Lot #1 CSM 27-12 the unaddressed parcel across from Equitable 58 Bank on 6th Street, accepting $15,000 in nonrefundable earnest money. Second by Pollnow. Roll call 59 vote: Houston – aye, McReynolds – aye, Hess – aye, Ewert – aye, Nash – aye, Goldammer – aye, 60 Pollnow – aye. Motion carried. 61 62 Motion by Nash to approve the sale of a corner parcel at the Mercury Development site to the north 63 side of 6th Street extension depicted as Lot 3 encompassing approximately 1.3 to 1.5 acres for the sum 64 of $100,000 including all utility and roadway improvements to the site to Overland Group. Second by 65 McReynolds. Roll call vote: Houston – aye, McReynolds – aye, Hess – no, Ewert – ano, Nash – aye, 66 Goldammer – no, Pollnow – aye. Motion carried. 67 68 Nash motioned to adjourn at 10:47 pm; Second by McReynolds. Motion carried. 69 70 Submitted by, 71 Colleen Schauer, PIO  4 1 Village of Waterford 2 Joint Village & Town of Waterford Board UnOfficial Minutes 3 September 04, 2019 4 5 6 Meeting was called to order by President Don Houston at 6:00 pm 7 8 Trustees Present: Brent Hess, Troy McReynolds, Don Houston, Tamara Pollnow, Pat Goldammer, 9 Robert Nash, Andrew Ewert 10 11 Town Board Members Present: Tom Hincz, Nick Draskovich, Dale Gauerke, Teri Nicolai, Tim Szeklinski 12 13 Also present: Zeke Jackson. Chief Rick Mueller, Colleen, Chief Matt Johnson, Assistant Fire Chief Tom 14 Nehring, Assistant Fire Chief Nick Birmingham 15 16 New Business: 17 Discussion was had between the two boards regarding Intergovernmental Cooperation and Agreements 18 covering the Fire Contract, EMS Contract, Police Contract, Boundary Agreement and Revenue 19 Agreement. 20 21 Fire Chief Rick Mueller spoke to both boards on behalf of the Waterford Fire Department speaking on 22 subjects such as training, response time, and the values of the department. Assistant Chief Tom Nehring 23 and Assistant Fire Chief Nick Birmingham spoke to further clarify questions from the boards. 24 25 Police Chief Matt Johnson spoke to both boards about the services provided to both the Town and 26 Village and the departments willingness to continue service. 27 28 It was the consensus of the Town Board that the Fire and EMS Contracts would be discussed again at 29 the Town Board meeting on Monday September 9th 2019 and they would reconsider continuing service 30 with the Village through 2020. 31 32 The Village Board considered extending both the Fire and EMS contracts with the Town until December 33 31, 2020 in an effort to give both boards time to meet to resolve all issues discussed this evening. 34 35 Motion by McReynolds to extend both Fire and EMS Contracts with the Town until December of 2020. 36 Second by Pollnow. All aye. Motion carried. 37 38 Goldammer motioned to adjourn at 8:12pm; Second by Ewert. Motion carried. 39 40 Submitted by, 41 Colleen Schauer, PIO  5 Meeting Date: September 9, 2019 Recommendation: That the Board approve the request for a “Class B” Combo Alcohol License request from Manishkumar Patel – Cotton Exchange Foods, Inc., DBA: Cotton Exchange, located at 345 Hickory Hollow Rd. Background: a. The current owners, Kathleen and Daniel Prailes will surrender their liquor license the same day the sale of the property is final. b. A background check has been completed on the applicants. c. There are not any convictions for these applicants. d. The Board is requested to act on the “Class B” license for Cotton Exchange Foods, Inc., DBA: Cotton Exchange. Fiscal Impact: The cost of the license - $527.00. Submitted by, Rachel Ladewig Village Clerk  6 VILLAGE OF WATERFORD BOARD REPORT For additional information, visit www.waterfordwi.org Meeting Date: September 9, 2019 Recommendation: That the Board approve the 1-year Operator’s Licenses for Jordyn Hibarra, Ashley Kay, Lauren Parajecki, and Brooke Prosser Background: a. A background check has been completed for the applicants for the Operator’s licenses. b. There has not been any criminal activity in the past year for the applicants. c. The Board is requested to act on these licenses. Fiscal Impact: $120.00 for 1-Year Submitted by, Jody Beer Deputy Clerk  7 VILLAGE OF WATERFORD BOARD REPORT For additional information, visit www.waterfordwi.org Meeting Date: September 9, 2019 Recommendation: That the Board approve the request of John Pettis, 300 Foxwood Drive #176 to add a catwalk to his property’s existing pier. Background: a. Mr. Pettis appeared at the August 21, 2019 Plan Commission meeting to answer questions regarding adding a catwalk to his property’s existing pier. b. The Plan Commission approved his request. c. The Board is requested to act on the Pier Permit. Fiscal Impact: $25.00 Fee Submitted by, Jody Beer Deputy Clerk Village of Waterford | 123 North River Street | Waterford WI 53185 | 262.534.3980 8 9 10  11 Meeting Date: September 9, 2019 Recommendation: That the Board enter into a new five-year contract with John’s Disposal, thru 12/31/2024. Background: Johns Disposal recently sent the attached letter for the 2020 rates, increasing recycling charges 8.5% from 3.49 to 4.49. The contract allows the Village to terminate if Johns sets a rate increase that exceeds CPI-U for the Midwest Region, currently annualized at 2.9%. Act 10 significantly impairs the Village’s ability to manage Sanitation costs against tax levy. Any of the 5 services previously supported PARTIALLY by tax levy at the passage of Act 10 precludes the Village from passing along any costs to taxpayers in an efficient fashion. The Village could choose to remove solid waste “sanitation” from the tax levy, and levy a charge directly to customers, but would be required to lower the tax bill by a corresponding amount. Financial Impact: We receive $12,260 in State Recycling Grant Monies; there is no known proposed increase in FY 2020 from the State to offset this additional expense. Increase in General fund expenditures from Invoices in 2019 annualizes Recycling at $91,022. The proposed 8.5% increase would increase that amount to $98,531, a difference of $7,509. $37,546 over the 5 year life of the contract. Submitted by, Zeke Jackson Village Administrator  12 September 4, 2019 The Village of Waterford Attn: Jim Bergles – Director of Public Works 123 N. River St. Waterford, WI 53185 Re: 2020 Rates Revised Dear Village Board, Thank you for taking the time to sit down with me and discuss different options regarding our original 2020 rate request. Based on our extensive history with the Village and the hopes of a continued partnership, we are willing to reduce our original request to the rates listed on the table below if the Village will agree to a new five-year contract (thru 12/31/2024). All terms of the new contract will remain the same as our current agreement (and subsequent amendments). Rates for the first year of the new agreement would be as follows: SERVICE 2019 2020 $ INCREASE % INCREASE GARBAGE $8.63 $8.63 RECYCLE $3.49 $4.49 BULK DROP-OFF Included Included TOTAL $12.12 $13.12 $1.00 8.25% Please do not hesitate to reach out to me directly at 262-473-4700 ext. 224 if you have questions or would like to schedule a meeting.  13 Summary of the AW/Chamber Meeting with Waterford Citizens Regarding the Restriction of Service Businesses in Waterford On Thursday, August 13, 2019, Absolutely Waterford (AW) and the Waterford Area Chamber of Commerce held a meeting with Waterford Village residents and business owners. AW representatives were Dawn Jurgensen (President) and Dawn Brummel (Ex. Dir.). Chamber representatives were Jordan Karweik (President) and Tim Vandeville (Vice-president). Jordan introduced everyone and stated the purpose of the meeting: to hear from the residents and business owners regarding the ordinance passed by the village board in 2018 which restricts businesses on Main St. and part of Milwaukee St. from renting to service industries. Anything rented on the ground level must be to restaurants or retail. Jordan explained that those in attendance were asked to come up with 1-2 ways the ordinance could be changed to benefit all of Waterford. At every table, markers, a large pad of paper, copies of the ordinance, and a letter with suggestions from Zeke Jackson (village administrator) were provided. Dawn Jurgensen explained what everyone was supposed to do. They had approximately 20 minutes to brainstorm. Dawn J, Dawn B, Jordan and Tim walked around to give help and explanations to the different tables. After the time was up, Dawn J asked for one idea from each table. Most of the ideas were how to bring business to Waterford. There were questions and complaints about the amount of parking. Some people asked questions about the current ordinance, and there was some disagreement on what the ordinance said or meant. Several properties owners tried to explain what they thought the ordinance meant and how restrictive it is. By the time the owners were done, one was insisting on a raised hand vote from anyone desiring to have the ordinance totally repealed. Tim then asked for a raise of hands, and the majority signified that they wanted to have the ordinance repealed. Two other suggestions were made. 1) Rezone the area of restriction so that it doesn’t cover as much area. 2) Give some sort of tax incentive/break/rental help to the property owner who rents to a retail or restaurant as opposed to a service industry. There was also a suggestion made to slow the changes down a bit. Several people stood up in the end and encouraged the attendees to go to the village board meetings and let their voices be heard. It was also encouraged to make phone calls, write emails, etc. to let the board members know what the people wanted.  14 Absolutely Waterford’s Recommendation to the Village Board Regarding the B-3 Zoning Ordinance On September 1, 2011, the Wisconsin Economic Development Corporation (WEDC) officially designated the Village of Waterford a Wisconsin Main Street™ Community. This designation officially recognized Waterford’s commitment to downtown revitalization, economic development and historic preservation, and Absolutely Waterford (AW) was formed to oversee the Main Street™ requirements. Since that time, Absolutely Waterford has actively supported economic growth and vitality in the Village with special emphasis to the historic area. A major emphasis in Waterford’s Vision planning is attracting people to the downtown area for shopping, dining, and recreation. In developing the Vision, a number of other communities were contacted regarding their experiences in achieving this same goal, and one predominantly successful tactic was to emphasize retail/restaurant over service businesses in the downtown area. In 2018 the B-3 Zoning Ordinance was passed limiting the types of businesses that could use space on Main Street and certain blocks off of Main. Absolutely Waterford is not in favor of prohibiting all service industries on Main Street, but they are in favor of a balanced Main Street which includes many retail businesses and restaurants in order to pull people into the downtown areas and encourage life and vitality. As a result of this B-3 zoning ordinance, three spaces on Main have been rented or sold to a retail or restaurant type business which otherwise might have rented to a prohibited service industry. AW and the Chamber held a meeting on August 13th to discuss this with the residents and land-owners of Waterford. Most who attended came with little to no knowledge of the ordinance, and they needed to have it explained. The explanation came by way of the current dissatisfied land-owners, and the benefits of the ordinance were never explained. AW Board members and volunteers have had ongoing conversations with citizens in and around Waterford, and the opinions vary. After much consideration and discussion, Absolutely Waterford recommends all of the following action steps regarding the B-3 Zoning Ordinance: 1. Keep the ordinance, and do not repeal it. 2. Clarify the wording/meaning of those businesses who would be “grandfathered in” (i.e. - if a current service industry chooses to leave and one of the same wishes to be in that same space.) 3. In two years, the Village Board should evaluate the ordinance’s effectiveness in achieving the goal and take action as appropriate. 15 16 17 18 19 20  21 Janice K. Piper 701 Rohda Dr. Waterford, WI 53185 Phone: (262) 534-2429 September 2, 2019 To: cschauer@waterfordwi.org tmayer@townofwaterford.net Regarding: Town and Village of Waterford Issues as referenced in Racine Journal Times article Thursday, August 29, 2019 As a Waterford area resident since 1968, a Village of Waterford resident since 1995, I find the inability of the Town and Village of Waterford individual boards, supervisors, administrators, to focus on the public interest of their constituents, a breach of what all of you have been elected, hired, and sworn to do. To use safety services as retaliation to political feuding is inexcusable. My daughter and her family live in the Town of Waterford, which potentially just terminated utilizing the Village of Waterford Fire and Rescue Department for change to Rochester Fire Department. The Village of Waterford Rescue was called in January 2018, to transport my granddaughter to Children’s Hospital when a paramedic unit was viewed necessary to monitor her in transport. Waterford Fire Department responded to their home in July 2019, when there was concern for carbon dioxide alarms going off. Some will know that I have been on the Village of Waterford Fire Commission since March 2014. I am well aware of what our volunteer department was 6 years ago and what it is today. Emergency medical care with paramedic prepared crews is a different world today from just a few years ago when substantially rural community rescue response was transport resources, and emergency medical care was on arrival in an emergency room. I am ‘on the fringe aware’ of a neighboring community fire department’s reluctance to utilize the assistance of Waterford Fire and Rescue, despite knowing Waterford has paramedic qualified assistance available, and able to begin assessing/treating the emergency need timely and more medically capable than the other department. (One situation the residence was in visual sight to Waterford Fire Department). I have heard a dispatch call to that department go out with repeat requests for response, to eventually hear someone was now responding with 15 minutes ETA from their initiating response to the call. There are several other similar situations I have been told of, and many I have not. Do I want that for my extended family members and other families in neighboring communities….NO. It is a huge challenge to maintain volunteer departments, I completely believe working together we are all stronger and better prepared to meet the needs in the combined neighborhoods.  22 On August 19, 2019 at 11:19 A.M., I experienced first-hand that if the Village of Waterford had the same rescue services it had 6 years ago,( when leaving station times in the area of 8 minutes were not uncommon, and there were no paramedic resources) I would not have survived a wasp sting and rapid progressing severe anaphylactic shock. While I was unconscious in my living room and during transport to ER, my life was saved by Waterford Fire and Rescue. The call to 911 was made at 11:19 A.M., rescue personnel were coming into my home initiating care at 11:22 A.M. (recorded on my Ring doorbell camera) It is one thing to look to change emergency services (fire and rescue/ or law enforcement) if the present services are not of a standard meeting the community’s needs, it is another to change spitefully in response to frustration with other political issue agendas. Dispatch records for calls and response on scene, are available through public record requests. There is no way a non- paramedic unit, coming from a further distance can provide the same, or better service than an on-site staffed paramedic department. Our children and grandchildren go to the same schools; play on the same sport teams; our families should be the most important thing in our lives; our small communities should work together to provide the best combined resource services for all residents, not isolate and have border wars. Community tragedies unfortunately are happening in this country with horrifying frequency. Waterford and Rochester each have residents who have lost a family member in a college or high school multi-victim killing shootings. No one thinks things will happen in their community, all you have to do is turn on the news to hear it does. Refusal to work/train together and not have cooperative agreements should not exist between our neighboring communities, and certainly should not be the agenda of our elected officials and emergency service providers. As someone with professional mediation experience, I strongly encourage the disputes between the communities be addressed utilizing a mediation resource to bring potential unity rather than dissention between our neighborhoods. Before flippantly changing safety contracts, make sure it is for better service provision and not political retaliation. Sincerely, Janice K. Piper page 2 23  24 VILLAGE OF WATERFORD BOARD REPORT For additional information, visit www.waterfordwi.org Meeting Date: September 9, 2019 Director’s Report Circulation Preliminary Report for August 2019  12,638 items circulated during the month of August 2019  110,452 items have circulated since January 1, 2019 o 31,580 of these items were checked out specifically to Village of Waterford residents Library Visits  5,446 people visited the library in August 2019 Programming Preliminary Report for August 2019  662 people attended 30 programs at the library this month o 22 adult programs hosted 237 participants o 7 juvenile programs hosted 421 participants o 1 teen program hosted 4 participants Updates & Upcoming Programming  In August the reference librarian position was eliminated due to budgetary constraints.  The library will take part in Waterford Union High School’s Spark Day on September 11. We will welcome a small group of students will who perform a service project for the library.  On September 12 the library will host a Homeschooling Picnic where homeschoolers and their families can learn about the library and its resources as a support to their curriculum.  There will be a DOT Update Meeting on September 18 from 4:00 pm – 6:00 pm.  The Teen Advisory Board will have a Breakfast Bunch program on September 18 due to the high school’s late start to the day.  On September 23 there will be a Financial Planning for a Better Future program at 5:30 pm. Respectfully submitted, Heather Kinkade Library Director Village of Waterford | 123 North River Street | Waterford WI 53185 | 262.534.3980  25 VILLAGE OF WATERFORD VILLAGE BOARD REPORT For additional information: http://www.waterfordwi.org Meeting Date: Sept. 9th, 2019 Chief/Sergeant’s Report: Calls for Service Details: Officers were assigned to a total of 539 calls. The actual number of calls officers responded to was 398 after calls were no officers were dispatched (22) and crime preventions (119) were subtracted. Citations: Traffic- 153 Parking citations- 3 Traffic Warnings- 67 Non-Traffic Citations: Misdemeanor- 2 Ordinance- 19 OWI- 1 Felony- 1 (Stolen Motorcycle) Other Activities: Warrant arrests- 4 Reports: Incident Reports- 19 Supplement Reports- 9 Accident reports- 1 WUHS and Fox River Middle School related incidents: None Waterford Graded School Incidents: None Significant occurrences in August: Tichigan Car Show, largest attendance in history, with over 1,200 cars entered. Waterford Youth Football fund raiser. 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96