City Council Meetings

MINUTES OF THE Mayor Steve Washburn WATERTOWN CITY COUNCIL Deb Everson Regular Meeting Tuesday, April 10, 2018 Lindsay Guetzkow Adam Pawelk Michael Walters 1. Call to Order and Roll Call Pursuant to due call and notice thereof, the regular meeting of the Watertown City Council was called to order at 6:30 p.m. Tuesday, April 10, 2018 in the Council Chambers of City Hall by Mayor Steve Washburn. Council Members present: Washburn, Mike Walters, Deborah Everson, Lindsay Guetzkow and Adam Pawelk. City Staff present: City Administrator Shane Fineran, City Engineer Andrew Budde, City Planner Mark Kaltsas, Public Works Superintendent Mike Dressel, and City Clerk-Treasurer Lynn Tschudi. Those who signed in were: Henry and Randi Weinzierl, Craig Anderstrom, Jim May, and Kevin Holmes. 2. Adopt Agenda EVERSON MOVED, GUETZKOW SECONDED A MOTION TO ADOPT THE AGENDA AS PRESENTED. MOTION CARRIED 5-0. 3. Consent Agenda Discussion and Approval All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion on an affirmative vote by roll call of a majority of the members present. There will be no separate discussion of these items unless a Council member or citizen so requests, in which event, the item(s) will be removed and discussed prior to the adoption of the consent agenda. WALTERS MOVED, EVERSON SECONDED A MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED 4-0, WITH GUETZKOW ABSTAINING. A. Adopt a motion to approve City Council Work Session Minutes from March 13, 2018 B. Adopt a motion to approve City Council Meeting Minutes from March 13, 2018 C. Consider Resolution #2018-42, Approving Community Programming Disbursements D. Consider Resolution #2018-44, Approving Alternate Summer Office Hours E. Consider Resolution #2018-45, Approving Rails to Trails Fireworks Site Access Agreement and Display Contract F. Consider Resolution #2018-47, Appointing Fire Department Officers G. Consider Resolution #2018-48, Approving Irrigation Service Contracts H. Consider Resolution #2018-49, Approving 2018 Liquid Waste Haulers License I. Consider Resolution #2018-50, Approving Use of Streets for Joe Traen Memorial 5K J. Consider Resolution #2018-54, Approving Watertown Lions Temporary Intoxicating Liquor License 4. Open Forum 5. New/Old Business A. Fire Department Life Saving Recognition Ryan Schroeder, Fire Chief, took the podium and told about three residents who saved a referee at a 7 th Page 1 of 4  grade basketball game by providing CPR and AED administration. The residents were Craig Anderstrom, Christina Clark and Sarah Maus. Schroeder spoke of public education as well as team work in our community. Chief Hanson and Ned Shroeder assisted in handing out the plaques to the citizens. Daryl Radde with the Ridgeview Ambulance Center took the podium and thanked the Mayor and Council for their support in the fire department and police department. Pictures were taken and applause given to the citizens. B. Mailbox Reimbursement Request Fineran explained that during snow removal operations on March 5th, a City snow plow damaged a mailbox at 1255 Waters Way. City Staff followed the process by taking photos and reporting the incident. Fineran noted that in City Code the City will not be liable for mailbox repair, however in the snow and ice control policy it states if a mailbox is hit with a plow, they will be reimbursed $50. Landscaping and other items in the right of way will not be reimbursed. The resident at 1255 Waters Way has provided a list of materials and time spent to repair the mailbox. Staff is recommending the resolution not be adopted in order to follow City policy. Henry Weinzierl approached the podium to discuss his request stating that it is not a standard mailbox. He is looking for reimbursement for his time and materials. Walters stated that his reasoning for not making a motion is so that the City does not see an increase in requests in the future. He also stated that the policy is stated clearly. Guetzkow agreed with Walters and gives her sympathy to the homeowners. Everson asked about the policy for contacting the homeowner immediately after the accident happens. Council discussed the importance of providing good customer service to residents. RESOLUTION 2018-46 FAILED DUE TO LACK OF MOTION C. 709 Jefferson Ave SW Interim Use Permit Mark Kaltsas introduced the interim use permit for 709 Jefferson Avenue SW. He stated that the Council granted an interim use permit to Hooked on Classics in 2017 and they are again requesting a permit for 2018 with the exception of adding a week night to the schedule. The request is for a car show and swap meet on Saturday, Sunday and one undesignated week night. The request is for April 15 - December 31 2018. Maximum attendees would be 250. Potential for food and alcohol would be permitted with proper licenses. Kaltsas stated that no issues were identified during 2017, however a resident stated that parking became crowded on Hutchinson Road during a baseball game and swap meet. Walters gave feedback on the Planning Commission meeting he attended. He stated Hooked on Classics was willing to address the parking situation. Pawelk addressed the City’s noise ordinance. Guetzkow clarified that the music played at an event she was near last year was tolerable. Everson wanted to clarify that the City is not approving any alcohol consumption licenses. Fineran stated that any vendors would need to obtain the proper permits for the events. EVERSON MOVED, PALWEK SECONDED A MOTION TO ADOPT RESOLUTION 2018-55, APPROVING AN INTERIM USE PERMIT AS REQUESTED BY HOOKED ON CLASSICS, INC FOR THE PROPERTY LOCATED AT 709 JEFFERSON STREET SW. MOTION CARRIED 5-0. D. 2018 Mill & Overlay Project Page 2 of 4  City Engineer Andrew Budde said the mill and overlay bids were opened on April 3rd with the low bidder being Valley Paving. The bids were very competitive this year and came in below the engineer’s estimate. The area being worked on this year is Brown Circle, Quail Parkway, Quail Court, Wood Hill Circle and Deerfield Road. Guetzkow asked if the contractor could complete more areas with the under budget quote. Fineran answered that with the public bidding process this would not be an option. Walters asked about widening Newton Avenue as discussed at the meeting in February. Budde said he conducted research about guiding pedestrian traffic on a roadway and he could not find anything to support it. Walters voiced his concern for the safety on Newton Avenue. Everson clarified the amount being approved in the resolution. Fineran said notice will go out to residents as well as an open house for residents to ask questions. GUETZKOW MOVED, EVERSON SECONDED A MOTION TO ADOPT RESOLUTION 2018- 51, AWARDING THE 2018 MILL AND OVERLAY PROJECT. MOTION CARRIED 5-0. E. 2018 Street Maintenance Projects Fineran introduced the 2018 street maintenance projects including street seal coating and crack sealing. Mike Dressel said that the City went out for quotes for both jobs and bids came back below the 2017 prices. Low bid for seal coat was Pearson brothers. He said they will need to complete the work during the timeframe of June 1-August 15. Allied Blacktop was the low bidder for crack sealing. Dressel said that the City will be trying to crack seal first and then seal coat on top to see how that process works. Guetzkow asked if it is common to have separate vendors for these projects. Dressel said that it is common. PAWELK MOVED, WALTERS SECONDED A MOTION TO APPROVE RESOLUTION 2018- 52, APPROVING LOW QUOTE FOR SEAL COAT PROJECT. MOTION CARRIED 5-0. GUETZKOW MOVED, EVERSON SECONDED A MOTION TO APPROVE RESOLUTION 2018- 53, APPROVING LOW QUOTE FOR CRACK SEAL PROJECT. MOTION CARRIED 5-0. 6. Other Reports Budde reported that he is keeping tabs on the 30th Street Trail project which will wrap up this spring, weather dependent. Kaltsas reported that there will be a new development hopefully coming up in Watertown. Chief Schroeder commended the firefighters for their efforts as call volume is above average so far in 2018. High number of auto accidents as well as medical emergencies. Watertown FD is interviewing new candidates. Public education event mock crash will be happening on Friday April 27th at the middle school parking lot. Washburn thanked Schroeder for his hard work and the department’s hard work. Fineran reported that the EDA is recruiting for a vacancy. The City is also looking for three summer seasonal positions for public services. Community Clean-up is happening on April 28th from 8am – 12 at the old Douglas Kugler recycling center. One change is that household hazardous waste will not be collected, but Carver County will be collecting it at Watertown Township. Guetzkow reported that the primary school visionary meeting is April 19th at 6:30. Rails to Trails is only three months away and will be on Friday July 20-Saturday July 21. Walters reported on the Chamber meeting and the Easter Eggstravanganza was successful. He also reported on the topics from the last Planning Commission meeting. Everson reported that on March 21st she attended the LMC legislature conference. She also reported that the Page 3 of 4  EDA has programs available to homeowners with houses older than 30 years looking to improve their homes. Washburn reported he attended the state of the state address. A. Mike Dressel, Public Services Superintendent Dressel reported that the City has cleaned up 22 snow events so far this season. Eleven of those events totaled more than four inches. Dressel reported that 24.5 hours were spent on anti-icing streets and 25 hours anti icing trails. The ice rink took 36 hours to tend without part-time help. Upcoming projects include replacing street name signs on the southwest side of the City. Tree trimming will be completed in the next couple weeks. Seal coat from last year seems to be failing. Allied blacktop has been contacted regarding the failure. GUETZKOW MOVED, PAWELK SECONDED A MOTION TO OPEN THE FLOOR FOR COMMENT. MOTION CARRIED 5-0. Jim May with the WFAC approached the podium to ask Council to support the May 19th concert dedication for the DaVinci’s wing. Slip Twister will be the band playing for the event. EVERSON MOVED, GUETZKOW SECONDED A MOTION TO CLOSE THE FLOOR. MOTION CARRIED 5-0. 7. Claims GUETZKOW MOVED, PAWELK SECONDED A MOTION TO ADOPT THE 2018 CLAIMS AS PRESENTED. MOTION CARRIED 5-0. 8. Adjournment Members of the City Council and City staff may convene directly following the adjournment of the meeting at the Luce Line Lodge in a purely social event. Members of the public are welcome to attend. EVERSON MOVED, PAWELK SECONDED A MOTION TO ADJOURN THE MEETING AT 7:52 P.M. MOTION CARRIED 5-0. Page 4 of 4