City Council Meetings

MINUTES OF THE Mayor Steve Washburn WATERTOWN CITY COUNCIL Deborah Everson Regular Meeting Tuesday, September 11, 2018 Lindsay Guetzkow Adam Pawelk Michael Walters 1. Call to Order and Roll Call Pursuant to due call and notice thereof, the regular meeting of the Watertown City Council was called to order at 6:29 p.m. Tuesday, September 11, 2018 in the Council Chambers of City Hall by Pro-tem Mayor Deb Everson. Council Members present: Everson, Lindsay Guetzkow and Adam Pawelk. City Staff present: City Administrator Shane Fineran and Clerk/Treasurer Lynn Tschudi. Those who signed in: Hubie and Denice Widmer, Alan, Jeni and Aleah Lange, Ken and Donna Pearson, Jenny and Barton Adams, Roger Roy, Bruce and Karen Clark. 2. Adopt Agenda GUETZKOW MOVED, PAWELK SECONDED A MOTION TO ADOPT THE AGENDA AS PRESENTED. MOTION CARRIED 3-0. 3. Consent Agenda Discussion and Approval All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion on an affirmative vote by roll call of a majority of the members present. There will be no separate discussion of these items unless a Council member or citizen so requests, in which event, the item(s) will be removed and discussed prior to the adoption of the consent agenda. PAWELK MOVED, GUETZKOW SECONDED A MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED 3-0. A. Adopt a motion to approve City Council Meeting Minutes from August 28, 2018 B. Adopt a motion to approve City Council Work Session Minutes from August 28, 2018 C. Consider Resolution #2018-113, Accepting Donation to the Watertown Fire Department and Directing Use D. Consider Resolution #2018-114, Declaring Surplus Equipment and Authorizing Sale E. Consider Resolution #2018-118, Authorizing City Clerk/Treasurer to pay 2nd Half September Claims F. Consider Resolution #2018-118, Accepting Resignation and Declaring Vacancy of Park Commission 4. Open Forum 5. New/Old Business A. Watertown Fire Department Unit Commendations Fire Chief Ryan Schroeder addressed Council and a full Council Chambers to present unit commendations awards to firefighters. He spoke of incidents in the past 12 months in which Watertown firefighters performed life-saving operations. Schroeder handed out life-saving awards to those firefighters who performed life saving techniques at the various fire calls. B. Capital Acquisition - Self Contained Breathing Apparatus Page 1 of 3  Chief Schroeder approached the podium to discuss the acquisition of self-contained breathing apparatus equipment. Three quotes were received for the SCBA’s. Fire department staff recommend the purchase of equipment from the lowest bidder, Alex Air Apparatus. Schroeder stated the cost is lower than budgeted for the equipment. The fire department has worked with Alex Air Apparatus in the past and is confident in their work. Schroeder described the process completed to determine the best equipment and manufacturers for the SCBA’s. The entire process took over a year. Everson asked about the expected delivery for the equipment. Schroeder said eight weeks. Fineran clarified that the process for the RFQ was used because legislation just changed the law to increase the bid requirements to those over $175,000. This also kept the bids very competitive for the SCBA’s. GUETZKOW MOVED, PAWELK SECONDED A MOTION TO ADOPT RESOLUTION 2018- 116, APPROVING THE QUOTE FOR SELF CONTAINED BREATHING APPARATUS. MOTION CARRIED 3-0. C. Capital Maintenance - Community Center Partition Wall City Administrator Fineran addressed Council regarding the consideration of quote approval for community center partition walls. This equipment was identified in the capital investment plan budgeted at $55,000. Two vendors replied to the request for quotes. Both vendors stated that replacement of the partitions would be more economical than refurbishment. The replacement quotes include a more durable material and product. The sound transmission between rooms will be reduced greatly with the new product. Staff is recommending the acceptance of quote from Hufcor based on the savings and STC ratings for sound deadening. Guetzkow asked if there will be a built in door between room A and B. Fineran said there will be a pass-through door on each wall as per building code. Guetzkow asked about the locking of the panels. Fineran stated that once joined together, the mechanical unit will tighten and seal the panels. Guetzkow suggested posting instructions for users of the walls. She asked if there was any resale value to the old panels. Fineran stated the old walls will be disposed of. Pawelk asked if the trolley system will be replaced to correct level imperfections. Fineran stated the steel gutter will stay but the trolley system will be replaced. Pawelk asked about the warranty on the product. Fineran replied that it is standard warranty. He said it will be important to maintenance the walls to ensure operation is working properly. Pawelk asked about the installation time frame. Fineran has not clarified the installation timeline. Everson asked about a maintenance plan. Fineran said a plan will be set up with the vendor. She asked about a life expectancy on the walls. Hufcor said their product could last up to forty years. Everson asked if an inspection will be completed after installation. Fineran said the building official will be inspecting the final product. Guetzkow asked about the installation downtime. Fineran suspects around sixty hours to remove and install the new walls. Page 2 of 3  PAWELK MOVED, GUETZKOW SECONDED A MOTION TO ADOPT RESOLUTION 2018- 117, APPROVING THE QUOTE OPERABLE PARTITION WALLS. MOTION CARRIED 3-0. 6. Other Reports Fineran updated that the second Council meeting will be on September 20th. Monday the 24th will be the Fire Department open house from 5-8 p.m. Pawelk updated that the Park Board will be meeting on Tuesday, September 18th at 6:30 to discuss the Park Fund CIP. Fineran said the commission will be updating park rental fees and approving signage. Everson urged residents to apply for the vacant park commission spot. Fineran said there is also a planning commission vacancy to be filled. Guetzkow updated that the fall community education booklet has been released. The vehicle fair will be at the Primary School on Thursday September 13th. Everson updated that the Educators Dinner will be held September 19th. She updated that the Commission on Aging is holding a SCAM presentation on September 18th at 2 p.m. 7. Claims GUETZKOW MOVED, PAWELK SECONDEDA MOTION TO ADOPT THE 2018 CLAIMS AS PRESENTED. MOTION CARRIED 3-0. 8. Adjournment Members of the City Council and City staff may convene directly following the adjournment of the meeting at the Luce Line Lodge in a purely social event. Members of the public are welcome to attend. PAWELK MOVED, GUETZKOW SECONDED A MOTION TO ADJOURN THE MEETING AT 7:19 P.M. MOTION CARRIED 3-0. Page 3 of 3