City Council Meetings

MINUTES OF THE Mayor Steve Washburn WATERTOWN CITY COUNCIL Deborah Everson Regular Meeting Tuesday, October 8, 2019 Lindsay Guetzkow Adam Pawelk Michael Walters 1. Call to Order and Roll Call Pursuant to due call and notice thereof, the regular meeting of the Watertown City Council was called to order at 6:30 p.m. Tuesday, October 8, 2019 in the Council Chambers of City Hall by Mayor Steve Washburn. Council Members present: Washburn, Michael Walters, Deborah Everson, Lindsay Guetzkow, and Adam Pawelk. City Staff present: City Administrator Shane Fineran, City Planner Mark Kaltsas, and Clerk/Treasurer Lynn Tschudi. Those who signed in: Deb Rockney 2. Adopt Agenda GUETZKOW MOVED, EVERSON SECONDED A MOTION TO ADOPT THE AGENDA AS PRESENTED. MOTION CARRIED 5-0. 3. Consent Agenda Discussion and Approval All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion on an affirmative vote by roll call of a majority of the members present. There will be no separate discussion of these items unless a Council member or citizen so requests, in which event, the item(s) will be removed and discussed prior to the adoption of the consent agenda. PAWELK MOVED, WALTERS SECONDED A MOTION TO ADOPT THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED 5-0. A. Approve Work Shop Meeting Minutes from September 24th, 2019 B. Approve Regular Meeting Minutes from September 24th, 2019 4. Open Forum 5. New/Old Business A. 2585 Hutchinson Road - Variance Request City Planner Mark Kaltsas said a variance is requested at 2585 Hutchinson Road for a detached accessory structure that would exceed square footage, sidewall height, and height that is allowed in Watertown. The property is zoned agricultural and is zoned outside the City of Watertown municipal zone, however it is within the orderly annexation zone. The property is governed by the city for planning and zoning. Kaltsas reviewed the specifications for the proposed accessory structure. Applicant is proposing the following variances: A. 2040 square feet B. 20 feet high Page 1 of 3  C. 14 feet sidewall Kaltsas said the applicant owns the property to the west which is operated as a horse farm. Kaltsas highlighted the flood plain of the property showing there is very little room for an accessory structure that would not be in the flood plain. The applicant provided signatures in support of the construction of the accessory structure. The planning commission is in favor of the proposed variance at 2585 Hutchinson Road and is recommending approval by the city council. Mike Walters said the planning commission was unanimously in favor of the variance proposed. Everson asked if the resident has any reservations in meeting the proposed requirements presented from the planning commission. Kaltsas said no. Pawelk noted that the home is serviced by a mound septic system. He would like to make sure there is ample room to construct a secondary mound system if necessary. GUETZKOW MOVED, WALTERS SECONDED A MOTION TO ADOPT RESOLUTION 2019- 133, GRANTING APPROVAL OF A VARIANCE TO ALLOW AN ACCESSORY STRUCTURE THAT EXCEEDS THE STRUCTURE HEIGHT LIMITATION, SIDE WALL HEIGHT AND FRONT YARD SETBACK OF THE CITY’S ZONING ORDINANCE FOR THE PROPERTY LOCATED AT 2585 HUTCHINSON ROAD. MOTION CARRIED 5-0. B. Managed IT Services City Administrator Fineran said the city is looking at changing their information technology needs to more of a managed services model. Fineran said he was able to interview some vendors and is asking council if the city should follow the RFP process or use the referred vendors. Pawelk is in favor of staff using a vendor suggested by colleagues. Guetzkow is also in favor of making a change and trusts the judgement of staff. Walters and Everson agreed with Guetzkow and Pawelk. Walters asked what is spent on the current IT vendor. Fineran said the cost is currently about $17,000 annually. The future cost would be around $30,000 and would expand the services to more of a 24/7 model. Currently the city is only receiving four hours per month of services. Fineran would like a higher level of service. Washburn asked if the county offers any services. Fineran said they do not offer the managed services but may begin to offer the offsite backup. Fineran said he has spoken with the school district and a few other cities to receive suggested vendors. Washburn would like to see proposals from 3-4 vendors and make the decision based on that information. 6. Other Reports Fineran reported that Carver County was assembling bids for the weir at the Wetland Trails. Fineran said the CIPP project was completed today. The city issued their 1,000 building permit. Pawelk updated on the open house for the Sugarbush Park community input session. Good discussion was had with residents on the park use. Page 2 of 3  Guetzkow reported there will be an open house at the old Primary School – now the Community Learning Center on October 22, from 9-4. Mike Walters said he met with the business advocacy group. Concerns raised are limited parking downtown. The group is also concerned about the speed limits on Highway 25 coming from Mayer. Everson reported the Fire Advisory Board is meeting October 9th at 6pm. Washburn reported that the Commission on Aging met at the Community Learning Center. Holiday dinner to be held at the city on Tuesday, December 3. 7. Claims EVERSON MOVED, GUETZKOW SECONDED A MOTION TO APPROVE THE CLAIMS ROSTER FOR THE 2019 BUDGET. MOTION CARRIED 5-0. 8. Adjournment Members of the City Council and City staff may convene directly following the adjournment of the meeting at the Luce Line Lodge in a purely social event. Members of the public are welcome to attend. PAWELK MOVED, WALTERS SECONDED A MOTION TO ADJOURN THE MEETING AT 7:15 PM. MOTION CARRIED 5-0. Page 3 of 3