Library Board

Waunakee Public Library Library Board Meeting Friday, August 16, 2019 7:45 AM Board Room, 201 N. Madison St. I. Call to order: Jean called the meeting to order at 7:45 AM II. Roll Call: A. Roll call: Present: Annie Ballweg, Jean Elvekrog, Kathy Grosskopf, Erin Moran, Mike Ricker, Cindy Turner, and Erick Plumb. B. Absent: Geoff Vine C. Guests: none III. Approval of consent agenda-: Erin moved, Mike seconded, Passed. IV. Public comment: none V. Library Director’s Report: Erick reported on the phenomenal attendance at the August 1st grand opening and subsequent days. The study rooms are never empty, there has been an increase in the 18 to 34-year- old demographic using the library and 100 new library card applications. The Donor’s event was equally a success with the 300 donors very excited about the new library. As in any new construction, there are tweaks and adjustments needed. The HVAC system, lighting, drive-up book drop, and further dirt removal landscaping are on the list. It is expected that Jeff’s custodial team will be in place by September. Dave Cerutti has been hired. Jody Doll was hired as YS Library Assistant. The full director’s report including youth service and adult service sections were also included in the Board packet. VI. Old Business A. Update on Capital Campaign Progress: Annie Ballweg There remain about three dozen donors with outstanding pledge balances for a total of $208,251. B. Update on Library Building and Grounds: Erick Plumb Discussion of the dirt mound, installation of the shelving end panels and building adjustments were covered in the Director’s report. C. Review Draft of Revised Fee Schedule for Community Hall: Jean Elvekrog & Erick Plumb The rental fee table was amended to charge $50 for groups of less than 50 participants on Monday through Friday and $100 per use for that size group on Friday and Saturdays after 5 PM. Sunday rates remained unchanged. Jean moved to accept the fee table as amended, seconded by Annie. Passed. Further discussion on the fee table and charges for nonprofit organizations will be on the September Board agenda. 501 (c) (3) Federal ID tax numbers would be held on file at the library to identify these  organizations and policy would be consistent with that of the Waunakee Village Center. VII. New Business A. Discuss and take action on 2020 library operating budget: Erick Plumb Erick presented a zero based budgeting summary for the 2020 budget. A line item increase in the combined accounts is $14,027. Increases were noted in programming and training. The accounts do not include personnel. Heating, cooling and building operation costs in the new facility are uncertain. The 2021 budget will reflect the more accurate annual costs. B. Discuss public bulletin board and Scrappy Sewers display: Erick Plumb The Board suggested placement for a community notices board and the Friends sewers products. C. Approve promotion of Elizabeth Claus and Amy Sampson to Library Assistant III effective January 1, 2020. Adjourn to Closed Session: The Board convened in closed session at 8:45 AM on a motion by Jean. Pursuant to §19.85 (1) (c), Stats. to consider employment, promotion, compensation or performance evaluation data of any public employee over which the Board has jurisdiction or exercises responsibility. This was a unanimous motion, roll call taken, carried. The Board resumed in open session. A motion to increase Elizabeth Claus hours to 35 per week from 30 per week and promote both Elizabeth Claus and Amy Sampson to Library Assistant III effective January 1, 2010, was made by Jean, seconded by Kathy. Passed. VIII. Adjourn: The meeting was adjourned at 8:58 AM on a motion by Cindy, second by Mike. Library Board Meeting: Friday, September20, 2019 at 7:45 AM at WPL Board Room 201 No. Madison Street. Respectfully submitted, Cynthia S. Turner, Trustee and Secretary