Utilities Commission

Waunakee Utilities Commission Meeting June 28, 2021 Members Present: Paul Endres Steve Kraus Roxanne Johnson John Roessler Chris Zellner Shirley Nelson Gary Herzberg Others Present: Tim Herlitzka Randy Dorn John McLain John Roessler called the regular meeting of the Waunakee Utilities Commission to order. The meeting was held virtually due to COVID-19. All votes were taken via a roll-call. Minutes A motion was made by Shirley Nelson and seconded by Paul Endres to approve the minutes of the May 24, 2021 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Chris Zellner and seconded by Shirley Nelson to approve payment of the following bills: Total Vendor Description $ 313.73 Ace Hardware Miscellaneous parts/supplies 994.60 Adams Publishing Group Low income ads & bidding notice 254.70 AFLAC * Monthly premiums 1,404.58 Allen, L.W., LLC Lift station and well maintenance 1,260.00 Alternative Technologies, Inc. Substation maintenance 394.00 American Water Works Association Membership renewal 186.75 Arlington Hardware Co. Water inventory 25.42 Auto Value Waunakee Truck & booster station maintenance 462.00 BoardmanClark Legal: Asset sale to WPL 568.01 Cintas Corporation Uniforms 1,904.94 Core & Main Water inventory & hydrant maintenance 62.93 Country Glen Apartments Refunds 502.00 Coverall North American, Inc. Cleaning service 6,804.56 Crescent Electric Inventory and OH, URD & street light maintenance 219.44 David's Certified Auto Repair Truck maintenance 1,520.00 Dawes Rigging & Crane Rental Transformer maintenance 1,796.90 Delta Dental Monthly dental insurance premiums 117.67 Dish Network * Monthly service 1,597.08 Ditch Witch Mini trencher maintenance 25,943.39 EFTPS * 941 taxes 6,980.00 Empower Retirement * Deferred Compensation & Roth 2,148.14 Exxon Mobil * Gasoline for trucks 50,143.00 General Heating & Air Conditioning Replace air conditioner unit 12,597.50 GLS Utility, LLC Locating services 136.98 Grainger Booster station maintenance 19.44 Hetzel, Michael Refund 250.00 Hisgen, Jon EV fast charger rebate 249.10 Jefferson Fire & Safety Test fire extinguishers in building 22.33 Koch, Rebecca Refund 1  120.44 Koenig, Karin Refund 976.50 Krause Power Engineering Assistance with interview process 3,849.00 Martelle Water Treatment Chemicals for wells 97.88 McDonough, Patrick & Becky Refund 38.94 McLain, John Expense reimbursement 590.00 MEUW Management training registrations 316.70 MG & E Boosters, wells, service building & lift stations 2,382.60 Millennium Electric inventory 1,063.25 Minuteman Press June insert & water quality insert 150.00 Monona Plumbing & Fire Protection Quarterly fire sprinkler inspection 299.11 NAPA Auto Parts Truck maintenance 58.68 Noltner, Kim Mileage reimbursement 96.20 Northern Lake Service, Inc. Water samples 12,094.92 North Shore Bank * Deferred Compensation & HRA for Dave Dresen 65,525.60 Payroll* 6/4 & 6/18 54.63 Pearman, Thomas Refund 217.04 Piggly Wiggly Soda for machine & food/supplies for retirement party 1,368.50 Pinnacle Landscaping, Inc. Various landscaping projects 142.95 Pitney Bowes Equipment rental 1,354.58 Pomp's Tire Service, Inc. Forklift & truck maintenance 18,755.14 Quartz Health Benefit Plans Corp.* Monthly health insurance premiums 992.50 Resco Electric inventory 544.09 Rhyme Business Products * Monthly lease payment & usage charges 587.95 Rhyme Business Products Monthly lease payment & usage charges 790.75 Ruekert & Mielke, Inc. Water mapping expense 447.03 Schell, Kathleen & Ronald Refund 771.84 Securian Financial Group * Life insurance premiums 4,363.97 SEERA c/o Wipfli, LLP May 126.00 Stafford Rosenbaum Legal: Octopi matter & Erdman agreement 2,305.05 State Bank of CP/Credit card payment * Office expenses, clothing, postage, retirement party, substation maintenance, tools, truck maint., and PPE 13.54 Statz, Carl F. Vac truck maintenance 55.15 St. John's Properties Refund 8,089.11 Strand Associates, Inc. Lexington Booster project, Frank H Tower painting, Octopi matter, Well 4 trouble shooting 21,803.62 Stuart C Irby Co. Electric inventory 112.43 T A S Communications * Answering service 978.31 TDS Telecom * Monthly phone & modem service 39.00 Tri-County Paving Maintenance of water lateral 266.39 The UPS Store Shipping charges for bill stuffers & Octopi samples 391.75 U.S. Cellular * Monthly cell phone service 150.19 Valek, Jeff & Toni Refund 151,726.21 Village of Waunakee Flexplan, refuse/May, electric & water taxes and re- bills for: Mechanic & human resources services 355.00 Wil-Kil Pest Control Pest control 45,765.64 WI Dept. of Revenue * State & sales taxes paid 760,767.14 WPPI Energy May power bill 6,554.04 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & 2  monitoring, member network support, member/WPPI WAN and Verizon charges 16,922.94 WI Retirement System * Retirement - May 246.51 Yahara Materials, Inc. Water lateral maintenance Bills Received Subsequent to Packet Delivery $ 102.85 Core & Main Water inventory 417.85 Crescent Electric URD maintenance 117.67 Dish * Monthly service 774.67 Electrical Testing Lab Glove testing 250.00 Haugen, Ava Scholarship 2,944.95 Infosend, Inc. Billing costs 3,617.80 Millennium URD maintenance 96.20 Northern Lake Service, Inc. Water samples - Octopi 77.98 Office Depot, Inc. Office supplies 920.00 Pinnacle Landscaping, Inc. 6426 & 6428 Hwy. 19 landscaping 39.00 Tri-County Paving Water lateral leak 1,093.95 Tyndale Company, Inc. Clothing for new line worker $ 1,264,050.92 Motion carried. Public Comment There was no public comment. Bids for Lexington Booster Station Modifications Bids for the project were opened on June 11th and were presented as follows: Midwest General & Mechanical Contractors, Inc. - $148,200 Sabel Mechanical - $149,000 August Winter and Sons, Inc. - $170,720 Midwest General & Mechanical Contractors, Inc. is deemed to be a responsible bidder and total project costs are expected to be under budget. After a discussion, a motion was made by Steve Kraus and seconded by Gary Herzberg to approve the low bid from Midwest General & Mechanical Contractors, Inc. Motion carried. Diggers/Derrick Purchase Quotes for the purchase of a replacement digger/derrick were presented as follows: Altec – No quote received after several attempts Terex – $278,795 Utility Sales and Service – $292,050 Utility staff recommended purchasing the Utility Sales and Service vehicle as it was deemed to have better lifting capacity. After a discussion, a motion was made by Paul Endres and seconded by Chris Zellner to purchase the Utility Sales and Service vehicle for an amount not to exceed $292,050 and sell the existing digger/derrick on the Wisconsin Surplus Online Auction site after the new vehicle arrives. Motion carried. 3 It could take up to a year for the vehicle to arrive due to extended delivery lead times. Risk and Resilience Assessment The commission was provided an overview of the recently completed Risk and Resilience Assessment. Vacuum Truck Replacement Staff highlighted information about the condition of the existing vacuum truck and reasons to begin the procurement process for a replacement vehicle. After a discussion, the commission indicated consensus to move forward with procurement of a new vehicle. Utility staff will begin the procurement process and present a quote for the commission to consider at a future meeting. Advanced Metering Infrastructure Project The commission was provided a project update. 4,206 water units are now in service. Village-Wide Construction Projects A brief update was provided on various projects in the service territory. Operations Report The commission was provided a brief update on various operational matters. General Manager’s Report The general manager provided an update on the start of the apprentice line worker, the status of the Frank H Water Tower painting project, the water interconnection with Westport, the start of the new communications intern, an upcoming article in the newspaper about the water utility, water meter and electric transformer supply chain issues, and an update on the wastewater sampling for an industrial customer. Financial Statements The financial statements were reviewed. A motion was made by John Roessler and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4