VILLAGE BOARD

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street June 17, 2013 - 6:00 PM Meeting Minutes CALL TO ORDER The June 17, 2013 Village Board meeting was called to order by President John Laubmeier at 6:00 p.m. ROLL CALL Present: Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier Absent: Also Present: Julee Helt, Todd Schmidt, Dave Ferris, Kevin Even, Bryan Kleinmaier, Pat O'Connor, Jack Anderson, Roberta Baumann CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Phil Willems, second by Chris Zellner, to approve the Consent Agenda including all items listed below. Motion Passed. For: 7, Against: 0. 1. Approve June 3, 2013 Village Board Minutes Motion to approve June 3, 2013 Village Board minutes. Motion to Approve June 3, 2013 Village Board minutes. 2. Approve Routine Bills Motion to approve check numbers ranging from 64558 through 64584 totaling $40,367.80. 3. Approve Non-Routine Bills Motion to approve check numbers ranging from 64585 through 64592 totaling $17,640.96. 4. Accept Invitation to Be Participating Agency and Designate Technical and Policy Committee Members for Madison Beltline Planning and Environmental Corridor Study Motion to appoint Kevin Even as the TAC member and Todd Schmidt as the backup and appoint ________ as the PAC committee member and name the remaining board members as backups. 5. Approve Proposal for Cleaning and Staining Village Park Picnic Shelter Motion to approve the contract with Bastien Decorating Co. for the cleaning and staining of the Village Park Picnic Shelter. 6. Approve Amendment No. 2 to Strand Task Order No. 12-04 Motion to approve Task Order. 7. Approve Property Agreement Between Stone House Development and Village of Waunakee Motion to approve payment of $4,275 to Stone House Development, Inc., and authorize Village staff to take necessary administrative steps to finalize acquisition of property. 8. Approve Request for Non-Disturbance Agreement with Heartland Properties Motion to authorize the Village President and Village Clerk to execute the Non-Disturbance Agreement between the Village and TCF National Bank. 9. Approve Street Use Permit Request for Waunakee Area Pilots Association, Sally Meier, for Fly-In Breakfast on August 18, 2013 Motion to approve Street Use Permit request for Waunakee Area Pilots Association, Sally Meier, for the Fly-In Breakfast on August 18, 2013. 10. Approve Street Use Permit Request for Waunafest Board, Janell Dorn, for Waunafest Parade on July 28, 2013 Motion to approve Street Use Permit request for the Waunafest Board, Janell Dorn, for the Waunafest Parade on July 28, 2013. 11. Approve Corrected Ordinance Amending Section 6-8(2) Village Code of Ordinances Related to Carryout Hours Motion to approve the ordinance correcting Ordinance 13-10 related to alcoholic beverage carryout hours. PUBLIC COMMENT There was no comment from the public. PUBLIC HEARING 1. Discuss and Take Action on Preliminary Plat, Final Plat, General Development Plan, and Developers Agreement for Brookside at Pleasant Valley The public hearing to consider a Preliminary Plat, Final Plat, General Development Plan, and Developers Agreement for Brookside at Pleasant Valley was opened at 6:03 p.m. and closed at 6:04 p.m. Motion by Gary Herzberg, second by Gary Walden, to approve the General Development Plan, Specific Implementation Plan, Preliminary Plat, Final Plat, and Developer's Agreement subject to technical changes approved by the Village Engineer and Village Attorney. Motion Passed. For: 7, Against: 0. LICENSES/PERMITS 1. Discuss and Take Action on Alcohol License Application for Walgreen Co. dba Walgreens #05669 for Licensing Period July 1, 2013 to June 30, 2014 Motion by Phil Willems, second by Steve Kraus, to approve an Alcohol License application for Walgreen Co., dba Walgreens #05669, for the licensing period July 1, 2013 to June 30, 2014, subject to all overstock alcohol being stored in a locked area at all times with all alcohol on the sales floor locked at 9:00 p.m., before selling anything other than wine or beer, an appearance before the Police Committee is required, possession of a current seller's permit, payment of outstanding liquor bills, and payment of all outstanding bills or monies owed the Village. Motion Passed. For: 7, Against: 0. 2. Discuss and Take Action on Operator License Applications Motion by Phil Willems, second by Gary Walden, to approve Operator License applications for all applicants listed on attached roster subject to successful completion of an approved responsible beverage server training course. Motion Passed. For: 7, Against: 0. NEW BUSINESS 1. Discuss and Take Action to Approve Funding Request for Completion of Waunakee Public Library Strategic Plan Motion to approve funding $5,000, which amounts to 1/3 of the total cost, for the Library's strategic planning project by allocating funding from 2013 expenditure restraint surplus. Motion by Gary Herzberg, second by Phil Willems, to approve funding $5,000, which amounts to 1/3 of the total cost, for the Library's strategic planning project by allocating funding from purchasing card rebate. Motion Passed. For: 7, Against: 0. OLD BUSINESS 1. Discuss and Take Action on Selection of Vendor and Funding Source for Emergency Operations Plan Update Motion by Sue Springman, second by Chris Zellner, to allocate funding, not to exceed $15,000, from the purchasing card rebate, and authorize the Village Administrator to coordinate vendor selection and execute a contract for such service on behalf of the Village. Motion Passed. For: 7, Against: 0. 2. Discuss and Take Action Regarding Organizational Strategic Planning and Growth *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session to take action. Motion by Gary Walden, second by Sue Springman, to convene in closed session at 6:37 p.m. as authorized by Wisconsin Statute 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session to take action. Motion Passed. For: 7 - Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier, Against: 0. Sue Springman left at 7:50 p.m. Motion by Chris Zellner, second by Gary Herzberg, to approve organizational staffing modifications to Finance and Municipal Court Departments, job descriptions for Accounting Supervisor, Accounting Assistant/Court Clerk, and Part-time Court Clerk, and red-line wage for Accounting Assistant/Court Clerk position until 1/1/15. Motion Passed. For: 6, Against: 0, Absent: 1. Motion by Gary Walden, second by Phil Willems, to authorize purchase of electronic timekeeping system. Motion Passed. For: 6, Against: 0, Absent: 1. Motion by Gary Walden, second by Steve Kraus, to authorize expenditure of up to $3,000 for completion of architectural design of Village Hall office space and lobby remodeling. Motion Passed. For: 7 - Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier, Against: 0. Motion by Gary Herzberg, second by Chris Zellner, to recommend appointment of Gary Walden to Policy Commitee for Madison Beltline Planning and Environmental Corridor Study and Sue Springman as backup. Motion Passed. For: 6, Against: 0, Absent: 1. 3. Discuss and Take Action on Development Agreement with Acker Builders *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85 (1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session. Motion by Chris Zellner, second by Gary Walden, to approve the developers agreement between the Village of Waunakee and Acker Builders subject for final approval by the Village President, Village Administrator, Village Engineer, and Village Attorney. Motion Passed. For: 7, Against: 0. ADJOURN Motion by Gary Herzberg, second by Chris Zellner, to adjourn at 8:14 p.m. Motion Passed. For: 7, Against: 0. Respectfully Submitted, _____________________________________ Julee R. Helt, Village Clerk