VILLAGE BOARD

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street March 7, 2016 - 6:00 PM Meeting Minutes CALL TO ORDER The March 7, 2016 Village Board meeting was called to order by Village President Chris Zellner at 6:00 p.m. ROLL CALL Present: Phil Willems, Chris Zellner, Gary Herzberg, Steve Kraus, John Laubmeier Absent: Gary Walden, Sue Springman Also Present: Julee Helt, Todd Schmidt, Dave Ferris, Kevin Even, Caitlin Stene, Sue McDade, Bill Frederick, Bryan Kleinmaier, Nila Frye, Doug Steege, Sue Manske, Bob Manske, Roberta Baumann CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Steve Kraus, second by Phil Willems, to approve the Consent Agenda including all of the items listed below. Motion Passed. For: 5, Against: 0, Absent: 2. 1. Approve February 16, 2016 Village Board Minutes Motion to approve February 16, 2016 Village Board minutes. 2. Approve Routine Bills Motion to approve invoices per the attached listings. 3. Approve Non-Routine Bills Motion to approve the invoices per the attached listings. 4. Approve Proposal from Automatic Entrances of WI, Inc. for Installation of Automatic Door Openers on Village Hall Front Entrance Motion to approve proposal from Automatic Entrances of WI, Inc. for installation of automatic door openers on Village Hall front entrance. 5. Approve Proposal from LaForce to Install Pin-Code Activated Lock at Tierney Park Shelter Motion to approve the contract with LaForce to install the push-button lockset at Tierney Park. 6. Approve Waunakee Veterinary Clinic Claim for Unlawful Tax Motion to approve the claim by Waunakee Veterinary Clinic for unlawful tax and refund $358.24. 7. Approve Resolution Authorizing Application to Serve as Concessionaire for the Waunakee Village Center Motion to approve the resolution authorizing application to serve as Concessionaire for the Waunakee Village Center. PUBLIC COMMENT There was no comment from the public. PUBLIC HEARING 1. Discuss and Take Action on Village of Waunakee Park and Open Space Plan The public hearing to consider the Village of Waunakee Park and Open Space Plan was opened at 6:04 p.m. and closed at 6:06 p.m. Motion by John Laubmeier, second by Gary Herzberg, to approve the proposed amendment to the Village of Waunakee Park and Open Space Plan, originally adopted December 7, 2009. Motion Passed. For: 5, Against: 0, Absent: 2. LICENSES/PERMITS 1. Discuss and Take Action on Operator License Applications for Jesse L. Stoehr, Landon J. Stamper, and Eric Stonehocker Motion by Steve Kraus, second by Phil Willems, to approve operator license applications for Jesse L. Stoehr, Landon J. Stamper, and Eric Stonehocker, subject to successful completion of an approved responsible beverage server training course and review by the Waunakee Police Department. Motion Passed. For: 5, Against: 0, Absent: 2. NEW BUSINESS 2. Discuss and Take Action on Creation of Accounting Clerk II Job Description and Salary Placement, and Updated Accounting Clerk I Job Description Motion by Phil Willems, second by Steve Kraus, to approve the Accounting Clerk II job description and its placement on the hourly wage scale at grade 9 and approve the updated Accounting Clerk I job description. Motion Passed. For: 5, Against: 0, Absent: 2. 1. Discuss and Take Action on Initial Resolution Regarding Industrial Development Revenue Bond Financing for RenewAire, LLC Project. Information with respect to the job impact of the project will be available at the time of consideration of the Initial Resolution. Motion by Steve Kraus, second by Phil Willems, to approve the Initial Resolution Regarding Industrial Development Revenue Bond Financing for the RenewAire, LLC Project. Motion Passed. For: 5, Against: 0, Absent: 2. 3. Discuss and Take Action to Cancel March 21, 2015 Village Board Meeting Motion by Gary Herzberg, second by Steve Kraus, to cancel the March 21, 2016 Village Board meeting. 4. Discuss and Take Action on Employee Separation Agreement *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(c), (e), (f), and (g) to confer with and receive advice from legal counsel regarding an employment matter involving a Village employee and the investigation of charges against that employee in which litigation is likely to be involved and which would, if discussed in public, be likely to have a substantial adverse effect upon the reputation of that employee; and to deliberate regarding public business in which competitive or bargaining reasons require a closed  session. The Village Board may reconvene in open session to discuss and take action on the subject matter discussed in closed session. Motion by John Laubmeier, second by Gary Herzberg, to convene in closed session at 6:19 p.m. as authorized by Wisconsin Statute 19.85(1)(c), (e), (f), and (g) to confer with and receive advice from legal counsel regarding an employment matter involving a Village employee and the investigation of charges against that employee in which litigation is likely to be involved and which would, if discussed in public, be likely to have a substantial adverse effect upon the reputation of that employee; and to deliberate regarding public business in which competitive or bargaining reasons require a closed session related to employee separation agreement. The Village Board may reconvene in open session to discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 5 - Phil Willems, Chris Zellner, Gary Herzberg, Steve Kraus, John Laubmeier, Against: 0, Absent: 2. 5. Discuss and Take Action on Village Administrator/Economic Development Director Annual Evaluation and Wage Adjustment *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session to discuss and take action on the subject matter discussed in closed session. Motion by Steve Kraus, second by Gary Herzberg, to convene in closed session at 6:20 p.m. as authorized by Wisconsin Statute 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility related to Village Administrator/Economic Development Director annual evaluation and wage adjustment. The Village Board may reconvene in open session to discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 5 - Phil Willems, Chris Zellner, Gary Herzberg, Steve Kraus, John Laubmeier, Against: 0, Absent: 2. OLD BUSINESS 1. Discuss and Take Action on Offer to Purchase Waunakee Alloy for Potential Public Library *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion by Steve Kraus, second by Gary Herzberg, to convene in closed session at 6:17 p.m. as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session related to Offer to Purchase Waunakee Alloy for potential public library. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 5 - Phil Willems, Chris Zellner, Gary Herzberg, Steve Kraus, John Laubmeier, Against: 0, Absent: 2. Motion by Phil Willems, second by Steve Kraus, to reconvene in open session at 8:03 p.m. to discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 5, Against: 0, Absent: 2. Motion by Steve Kraus, second by Phil Willems, to authorize the Village Administrator to execute the resignation agreement and the separation agreement with Julie Brewer. Motion Passed. For: 5, Against: 0, Absent: 2. Motion by Phil Willems, second by Gary Herzberg, to grant the Village Administrator a 2016 wage increase of 2.5% retroactive to January 1, 2016, and grant a bonus of $5,000 with $2,500 paid immediately and $2,500 paid January 1, 2017; the Village Administrator may elect for the bonus to be paid as cash or contributed to a retirement fund. Motion Passed. For: 5, Against: 0, Absent: 2. ADJOURN Motion by Phil Willems, second by John Laubmeier, to adjourn at 8:06 p.m. Motion Passed. For: 5, Against: 0, Absent: 2. Respectfully Submitted, _____________________________________ Julee R. Helt, Village Clerk