Village Board

Name: Village Board — Waunakee, WI
Start: 2020-10-05T18:00:00
End: 2020-10-05T20:00:00
Location: Waunakee, WI

Regular Meeting

Waunakee, WI · October 5, 2020

Agenda Packet Minutes

Minutes

VILLAGE OF WAUNAKEE BOARD MEETING Virtual Meeting via Zoom Webinar October 5, 2020 6:00 PM Please note that due to the COVID-19 pandemic, the Village of Waunakee Village Board meeting was held as a live virtual meeting. Meeting Minutes CALL TO ORDER The October 5, 2020 Village Board meeting was called to order by President Chris Zellner at 6:03 p.m. ROLL CALL Present: Bill Ranum (arrive at 6:27 p.m.), Nila Frye, Kristin Runge, Phil Willems, Chris Zellner, Erin Moran, Gary Herzberg (arrived at 6:06 p.m.) Also Present: Todd Schmidt, Caitlin Stene, Renee Meinholz, Kevin Even, Bryan Kleinmaier, Scott Russell CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) Public postings, official notices, and online availability were confirmed by Clerk Caitlin Stene for open meeting compliance. CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Kristin Runge, second by Erin Moran, to approve the Consent Agenda including all items listed below. Roll Call Vote. Motion Passed. For: 5 - Nile Frye, Kristin Runge, Chris Zellner, Phil Willems, Erin Moran. Against: 0. 1 Approve Schedule of Bills Approve check numbers 79953-79998 totaling $95,443.95 and 80016-80028 totaling $53,567.09. 2 Approve September 21, 2020 Village Board Minutes Approve September 21, 2020 Village Board Minutes. 3 Approve Appointment of Matthew Abrahamson to Create Waunakee Committee Approve the appointment of Matthew Abrahamson to the Create Waunakee Committee. PUBLIC COMMENT* Krista Schmeelk and Joel Lewis both provided comments regarding proposed resolution titled "Supporting the Fair and Equal Treatment of All Human Beings". PUBLIC HEARING* 1 Discussion / Action on a Request by Karls Family Dentistry, 400 W. Second Street, for a Certified Survey Map to Allow for a Building Expansion Following a presentation by Kevin Even, Village Engineer, the public hearing to consider a request by Karls Family Dentistry, 400 W. Second Street, for a certified survey map to allow for a building expansion, was opened at 6:08 p.m. Matt Karls (Business Owner) provided a comment of support and thank you. The public hearing to consider a request by Karls Family Dentistry, 400 W. Second Street, for a certified survey map to allow for a building expansion, was closed at 6:10 p.m. Motion by Phil Willems, second by Nila Frye to approve the certified survey map for Karls Dentistry at 400 W. Second Street, conditioned upon final administrative approval by Village Staff of the site plan. Roll Call Vote. Motion Passed. For: 6 - Kristin Runge, Chris Zellner, Phil Willems, Erin Moran, Gary Herzberg, Nila Frye. Against: 0. 2 Discuss and Take Action on a Request by Kraemer Development for a Certified Survey Map, Sarah Lane, Woodland Crest Development Following a presentation by Kevin Even, Village Engineer, and the applicant, Jeff Kraemer, the public hearing to consider a request by Kraemer Development for a Certified Survey Map, Sarah Lane, Woodland Crest Development, was opened at 6:17 p.m. No comments received. The public hearing to consider a request by Kraemer Development for a Certified Survey Map, Sarah Lane, Woodland Crest Development, was closed at 6:19 p.m. Motion by Gary Herzberg, second by Kristin Runge, to approve the certified survey map for the Kraemer Development. Roll Call Vote. Motion Passed. For: 6 - Chris Zellner, Phil Willems, Erin Moran, Gary Herberg, Nila Frye, Kristin Runge. Against: 0. NEW BUSINESS 7 Discuss and Take Action to Authorize Staff to Finalize the Refuse and Recycling Contract with the Low Bidder, Pellitteri Waste Systems Nila Frye recused herself from the discussion and action on the item. Motion by Chris Zellner, second by Phil Willems, to authorize the Village Engineer and Village Attorney to prepare and finalize the contract amendment with Pellitteri as recommended by the Public Works Committee. Roll Call Vote. Motion Passed. For: 5 - Kristin Runge, Chris Zellner, Phil Willems, Erin Moran, Gary Herzberg. Against: 0. 1 Discussion and Update regarding COVID-19 Pandemic (including presentation of "Get Out And Try" Waunakee Campaign) Discussion only, no action taken. 2 Discuss and Take Action on 2020 Trick-or-Treating Motion by Gary Herzberg, second by Phil Willems, to approve trick-or-treating hours of 5 p.m. to 7 p.m. on Saturday, October 31st, 2020 and recommend residents follow the tips recommended by Dane County Public Health. Roll Call Vote. Motion Passed. For: 7 - Chris Zellner, Phil Willems, Erin Moran, Gary Herberg, Nila Frye, Kristin Runge, Bill Ranum. Against: 0. 3 Discuss and Take Action on Racism, Tolerance and Equity in the Waunakee Community Discussion only, no action taken. 4 Discuss and Take Action on a Resolution Supporting the Fair and Equal Treatment of All Human Beings, Denouncing Racism in All Its Forms, and Declaring the Village's Commitment to Equity, Diversity and Inclusion Motion by Kristin Runge, second by Erin Moran to approve the resolution supporting the fair and equitable treatment of all human beings, denouncing racism in all its forms, and declaring the Village's commitment to equity, diversity, and inclusion. Roll Call Vote. Motion Passed. For: 7 - Erin Moran, Gary Herzberg, Nila Frye, Kristin Runge, Bill Ranum, Chris Zellner, Phil Willems. Against: 0. 5 Discuss and Take Action on Request to make Martin Luther King Jr. Day an Official Village Holiday Motion by Nila Frye, second by Phil Willems, to approve the addition of approve the addition of Martin Luther King Jr Day to the list of Village recognized holidays and authorize Village Administrator to update the Village Employee Handbook to reflect this change. Roll Call Vote. Motion Passed. For: 7 – Gary Herzberg, Nila Frye, Kristin Runge, Bill Ranum, Chris Zellner, Phil Willems, Erin Moran. Against: 0. 6 Discuss and Take Action on Request for Prorated Liquor License Refund Motion by Gary Herzberg, second by Kristin Runge, to approve a prorated liquor license refund of $550 to the Kinzel Hospitality Group and authorize staff to issue the refund after the surrendering of the original liquor license issued to the Kinzel Hospitality Group dba Boston’s Restaurant & Sports Bar. Roll Call Vote. Motion Passed. For: 7 - Nile Frye, Kristin Runge, Bill Ranum, Chris Zellner, Phil Willems, Erin Moran, Gary Herzberg. Against: 0. 8 Discuss and Take Action on Proposal from Wisconsin Partnership for Housing Development for Assisting the Community Development Authority (CDA) with Housing Recommendations Motion by Erin Moran, second by Nila Frye to authorize the Village Administrator to execute the consulting services proposal between the Village and Wisconsin Partnership for Housing Development as proposed. Roll Call Vote. Motion Passed. For: 7 - Bill Ranum, Chris Zellner, Phil Willems, Erin Moran, Gary Herberg, Nila Frye, Kristin Runge. Against: 0. ADJOURN Motion by Bill Ranum, second by Gary Herzberg, to adjourn at 7:25 p.m. Roll Call Vote. Motion Passed. For: 7 - Gary Herzberg, Nila Frye, Kristin Runge, Bill Ranum, Chris Zellner, Phil Willems, Erin Moran. Against: 0. Respectfully Submitted, _____________________________________ Caitlin Stene, Village Clerk

Agenda

VILLAGE OF WAUNAKEE BOARD MEETING **Virtual Meeting via Zoom Webinar*** October 5, 2020 6:00 PM Agendas may change prior to the commencement of the meeting. Please check the posting board at the Village Hall, 500 W. Main Street, Waunakee, Wisconsin for the current agenda. CONNECTION INSTRUCTIONS This Village of Waunakee Village Board Meeting will be held as a live virtual meeting due to Dane County Public Health Order. The public can participate in one of three ways:  PREFERRED METHOD: Participate on-line in Zoom webinar by using the link to join: https://us02web.zoom.us/j/84725679311. A computer, tablet, or smart phone will allow participation.  Call 312-626-6799, and enter Webinar ID: 847 2567 9311. Those requiring toll-free options are asked to contact Village Hall for details prior to the meeting at cstene@waunakee.com or (608)850-2827.  Watch live on the Village’s Facebook page: https://www.facebook.com/villageofwaunakee/. The meeting recording will also be made available afterwards on our YouTube channel. The on-line meeting agenda and all support materials can be found at https://onbase.waunakee.com/onbaseagendaonline. In addition to the public, all Board members and staff will also be participating remotely. An explanation on how the meeting will be conducted will occur promptly at 6:00 PM. Anyone with questions prior to the meeting may contact the Village at (608)850-2827 or cstene@waunakee.com. PUBLIC SPEAKING INSTRUCTIONS  WRITTEN COMMENTS: You can send comments to the Village Board on any matter, either on or not on the agenda, by emailing cstene@waunakee.com or in writing to Village Board, 500 W Main St., Waunakee, WI, 53597.  PUBLIC COMMENTS: This agenda item allows those attending to speak about any item on or not on the agenda. During this item, those participating using the zoom system will be instructed to “raise hand” to speak. Those participating by phone are asked to register to speak by calling (608)850-2827 prior to the meeting. Each speaker is limited to two (2) minutes. Further details about this item are listed at the end of the agenda. FOR PUBLIC  HEARINGS, REGISTER AND SPEAK: Those wishing to speak during the virtual meeting MUST register in advance of the meeting start time by emailing cstene@waunakee.com or call (608)850-2827. You will be given information on how your speaking opportunity will be coordinated. Public hearing comments are limited to 2- minutes per speaker, unless modified by the chairperson.  FOR PUBLIC HEARINGS, REGISTER BUT DO NOT SPEAK: You can register your support or opposition for a public hearing item without speaking by emailing your name, address, and support/opposition to cstene@waunakee.com or calling (608)850-2827. AGENDA CALL TO ORDER ROLL CALL CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. 1 Approve Schedule of Bills 2 Approve September 21, 2020 Village Board Minutes 3 Approve Appointment of Matthew Abrahamson to Create Waunakee Committee PUBLIC COMMENT* PUBLIC HEARING* 1 Discussion / Action on a Request by Karls Family Dentistry, 400 W. Second Street, for a Certified Survey Map to Allow for a Building Expansion 2 Discuss and Take Action on a Request by Kraemer Development for a Certified Survey Map, Sarah Lane, Woodland Crest Development NEW BUSINESS 1 Discussion and Update regarding COVID-19 Pandemic (including presentation of "Get Out And Try" Waunakee Campaign) 2 Discuss and Take Action on 2020 Trick-or-Treating 3 Discuss and Take Action on Racism, Tolerance and Equity in the Waunakee Community 4 Discuss and Take Action on a Resolution Supporting the Fair and Equal Treatment of All Human Beings, Denouncing Racism in All Its Forms, and Declaring the Village's Commitment to Equity, Diversity and Inclusion 5 Discuss and Take Action on Request to make Martin Luther King Jr. Day an Official Village Holiday 6 Discuss and Take Action on Request for Prorated Liquor License Refund 7 Discuss and Take Action to Authorize Staff to Finalize the Refuse and Recycling Contract with the Low Bidder, Pellitteri Waste Systems 8 Discuss and Take Action on Proposal from Wisconsin Partnership for Housing Development for Assisting the Community Development Authority (CDA) with Housing Recommendations ADJOURN *As permitted by the Wisconsin open meetings law, the Village Board has chosen to list a public comment period on Board meeting agendas to afford an opportunity for valued public comments. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in back-and-forth discussion or take formal action during this period. The Board may consider deferring the subject to a later meeting when specific notice can be given. Note: In general, Wisconsin law grants citizens the right to attend and observe open session meetings of the Village Board, but does not require allowing the public to speak or actively participate. The Village Board may determine if citizen participation will be allowed and to what extent. State statute and/or Village Code requires the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment on the particular subject. The meeting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at his/her own discretion allow limited public comments. Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format should contact the municipal clerk at (608) 850-8500, 500 West Main Street, Waunakee, Wisconsin, at least twenty-four hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Next scheduled meeting is October 19, 2020 6:00 PM.

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