Village Board

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street December 16, 2024 6:00 PM Hybrid Meeting – In-Person & Virtual Via Zoom Webinar Attendance/Participation Instructions are located at the end of the agenda. Agendas may change prior to the commencement of the meeting. For the current agenda, please check the Village website (www.waunakee.com) or one of the official posting locations at:  Waunakee Village Hall, 500 W. Main Street  Waunakee Village Center, 333 S. Madison Street  Waunakee Public Library, 201 N. Madison Street AGENDA CALL TO ORDER ROLL CALL CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) PUBLIC COMMENT* CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. 1 Approve Schedule of Bills 2 Approval of the Village Board Meeting Minutes from December 2, 2024 3 Appointment of Create Waunakee Committee Members REPORTS & ANNOUNCEMENTS 1 Parks and Recreation Committee 2 Public Works Committee 3 Plan Commission 4 Joint Plan Commission 5 Community Development Authority 6 Waunakee Fire District 7 Tourism Committee 8 Create Waunakee Committee  9 EMS Commission BUSINESS ITEMS 1 Discuss and Take Action on Hiring WaunaFest Parade and Event Coordinator 2 Discuss and Take Action on Purchase of Property located at 105 E. 2nd Street The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. 3 Discuss and Take Action on Proposed Ordinance Amending Section 30-54 of the Waunakee Code of Ordinances Regarding Appointment of a Fire Chief 4 Discuss and Take Action on Proposed Second Amendments to Development Agreements (Brewery Expansion Project TID 9 and Warehouse Expansion Project TID 9) Related to Octopi Projects and Facilities The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. 5 Discuss and Take Action on Town of Westport Notice of Intent to Incorporate Petition The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(g) for the purpose of conferring with legal counsel for the Village who is rendering oral or written advice concerning strategy to be adopted by the Village with respect to litigation in which it is or is likely to become involved. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. 6 Discuss and Take Action on Administrator Review, Compensation, and Benefit Adjustments The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. 7 Discuss and Take Action on Matters Regarding Waunakee Area Fire Protection Agreement and Waunakee Area Fire Protection Operating Agreement The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the investing of public funds or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in  open session and take action on the closed session item. ADJOURN ATTENDANCE & PARTICIPATION INSTRUCTIONS This Village of Waunakee Board Meeting will be held as a hybrid meeting accommodating both in- person and live virtual attendance. Virtual participation occurs using Zoom webinar on a suitable device by using this link: https://us02web.zoom.us/j/85825369963 Or call (312) 626-6799 and enter Webinar ID: 858 2536 9963 Meetings may be viewed live and are archived on the Village’s YouTube channel: https://www.youtube.com/@waunakeevillage PUBLIC COMMENT INSTRUCTIONS WRITTEN: Send written comments by 12:00 p.m. on date of meeting on any matter, either on or not on the agenda, by emailing kendres@waunakee.com or in writing to Village Board, 500 W Main St., Waunakee, WI, 53597. IN-PERSON: Public comment forms are available at the Board Room entrance. Please fill out and hand to staff prior to start of meeting. Comments are limited to three-minutes per person and must be delivered at the gallery podium for recording purposes. Accommodations can be provided for those unable to access the podium. VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click “raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which hands are raised. Those wishing to provide oral comments remotely must have their full name displayed within the Zoom application and must state address of residence. Virtual comments are only allowed for those who reside, own or lease property in the Village of Waunakee. Anonymous comments will not be allowed. *As permitted by the Wisconsin open meetings law and while not required, the Village Board has chosen to allow public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in discussion or take action during this period but may consider deferring the subject to a later meeting with notice. State statute and/or Village Code require the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment. The meeting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at their own discretion allow limited public comments. Land Acknowledgment: The Village of Waunakee acknowledges that the land we occupy is Teejop, ancestral territory of the Hoocąkra (Ho-Chunk Nation), People of the Sacred Voice. Hoocąkra are stewards of these lands and waters since time immemorial. Settlers attempted to forcibly remove them from their homelands by exploiting a series of land cessions and treaties, including the Treaty of 1832. However, the Hoocąkra resisted these conquests and asserted their sovereignty as a nation. We address this trend of dispossession by upholding Hoocąk woošgąra (way of life), sovereignty, culture, language, and environmental practices. Acknowledging these atrocities is only the first step towards reconciliation. Through relationship building, education, and action, the Village will advocate for a shared future with the Hoocąkra Nation. Any person who needs an interpreter or has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format should contact the Village Clerk at (608) 850-8500 or kendres@waunakee.com at least forty-eight (48) hours prior to the commencement of the meeting. Every reasonable effort will be made to accommodate requests. Next scheduled meeting is January 6, 2025 6:00 PM.