WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting April 23, 2012 Members Present: Henry Kruschek, Jr. Steve Kraus John Laubmeier Shirley Nelson John Roessler Roger Lee Excused: Marvin Hellenbrand Others Present: Tim Herlitzka Jodi Dobson – Baker Tilley John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Steve Kraus, seconded by Henry Kruschek, Jr. to approve the minutes of the March 26, 2012 Utility Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Steve Kraus, seconded by Shirley Nelson, to approve payment of the following bills: Vendor Description Electric Water Sewer Total ABB, Inc. Materials for work orders $ 13,138.00 $ 13,138.00 Ace Hardware Miscellaneous parts/supplies 99.22 $ 12.53 $ 8.87 120.62 Allen, L.W. SCADA system repair parts 3,209.00 3,209.00 Anchor Bank Refund 51.52 51.52 API Outsourcing, Inc. Cass certification 41.00 30.00 29.00 100.00 Badger Meter, Inc. Hydrant meter parts 36.53 36.53 Legal: Annual utility regulation Boardman & Clark report 125.00 125.00 Bond Trust Services Corp. * Paying agent services 350.00 350.00 350.00 1,050.00 BP * Gasoline for trucks 723.86 855.33 1,579.19 Pub. Ben./Conservation - tree Bruce Company power 199.99 199.99 Cash Mfg. Refund 36.60 36.60 Cintas Corporation Uniforms 68.64 50.24 48.52 167.40 Inventory, minor mtls. & mtls. for Crescent Electric W.O.'s 7,136.32 7,136.32 Dane Lumber & Home Center Tools 34.85 34.85 69.70 Dept.of Employee Trust Funds* Health Ins. premiums 13,436.80 13,436.80 Derubis, Michael & Sarah Refund 83.18 83.18 Dorn, Randy Mileage Reimbursement 77.15 77.14 154.29 Shredded dirt for URD Dresen's Decks & Patio maintenance 125.00 125.00 EFTPS * 941 taxes 19,663.07 19,663.07 Gordon Flesch Co., Inc. Lease payment & monthly service 351.06 256.87 248.32 856.25 Great West Retirement * Deferred Comp. 3,582.00 3,582.00 Halverson, Gary, Jr. Refund 84.60 84.60 HD Supply Waterworks Water inventory 2,102.64 2,102.64 Public Benefits/Energy Conserv. Hometown News Group ads 1,262.68 1,262.68 1 Hribar, Lud Refund 22.62 22.62 Huston Design, LLC Logo design services 1,815.00 1,815.00 ICS/Med. Telephone Answ. Answering service 56.53 41.36 39.99 137.88 Krause Power Engineering Substation projects 5,827.78 5,827.78 Lincoln Contractors Supply Tools 290.00 290.00 Madison Metro Sewerage Dist. 1st Qtr. Service - Village $194,860.79 265,425.08 265,425.08 SPL $68,671.54 & misc. lab samples Meffert Oil Co., Inc. Gasoline for trucks 121.83 121.83 Job training & safety program MEUW registration 3,105.00 3,105.00 Minnesota Life Insurance * Life Insurance 238.96 238.96 Office Depot Office supplies 48.38 35.40 34.22 118.00 Payroll * 4/6 & 4/20 52,263.79 52,263.79 Pepsi Cola Company Machine rental 12.30 9.00 8.70 30.00 Peter, Mark CDL reimbursement 79.00 79.00 Pitney Bowes Mail machine rental 13.12 9.60 9.28 32.00 Postmaster * Postage for bills 664.76 486.41 470.19 1,621.36 R.B.'s Printing, Inc. Logo design copies & flyers 254.25 254.25 R.B.'s Printing, Inc. Bill stuffer printing costs 97.48 71.33 68.94 237.75 Register of Deeds * Recording fee 30.00 30.00 Ruekert & Mielke, Inc. Water & sewer mapping 28.88 28.87 57.75 SEERA c/o Wipfli, LLP March Focus program fee 3,297.50 3,297.50 ServiceMaster Building Maint. Office cleaning 173.84 127.20 122.96 424.00 Stafford Rosenbaum Legal: Alloy matter 85.00 85.00 Eng: Main St. utility replacement, Strand Associates, Inc. Div. St. sub, Nord Gear fire-flow 527.66 726.03 1,646.47 2,900.16 monitoring & sewer system study StressCrete Inventory 14,965.00 14,965.00 Suttle Straus Billing sheets 445.97 326.32 315.44 1,087.73 Therma-Stor, LLC Well #5 maintenance 48.00 48.00 Unified Newspaper Group Senior Center ad 118.90 87.00 84.10 290.00 United Labs Lift station maint. & shop/vehicles 72.64 53.15 654.98 780.77 UPS Store Shipping charges 15.99 15.99 USA BlueBook Hydrant maintenance 1,389.60 1,389.60 US Cellular * Monthly service 107.26 34.58 33.43 175.27 USIC Locating Services Locating services 841.18 465.87 310.72 1,617.77 Village Mobil Vehicle maintenance 119.95 119.95 Flex plan, refuse/Mar., Village of Waunakee electric/water 83,805.61 30,565.26 280.19 114,651.06 taxes & rebills from: Alere, Strand & Mary Jean Kennedy School expenses, meeting VISA * expense, ink 5,462.50 286.94 80.16 5,829.60 cartridges, equipment repairs, conference expenses, shop supplies, URD & substation maintenance & W.O. mtls. Weaver Auto Parts Miscellaneous parts/supplies 7.65 19.60 27.25 Wesco Minor materials & inventory 9,248.66 9,248.66 WI Dept of Revenue * State & sales tax paid 20,226.57 20,226.57 WI Dept of Revenue Gross revenue license fee 4,426.09 4,426.09 March power bill & computer WPPI Energy support 778,620.73 81.42 6.21 778,708.36 WI Retirement System * Retirement - March 9,591.67 9,591.67 2  WI Rural Water Association Conference registrations 350.00 350.00 Yahara Materials, Inc. Water lateral maintenance 172.89 172.89 Bills Received Subsequent to Packet Delivery Construction Fabrics & Mtls. Pole pile supplies 635.00 635.00 Crescent Electric Electric service materials 184.11 184.11 Delta Dental Monthly premiums 1,115.85 1,115.85 Fire-Rescue Supply Gas monitor for water & sewer 335.68 335.67 671.35 Frontier FS LP for fork lift 45.51 45.51 Irby Minor materials 329.76 329.76 Itron Billing equip. support agreement 287.79 210.58 203.55 701.92 MG & E Booster,well, svc bldg & lift station 120.04 203.74 127.98 451.76 Mindham Landscapes Restoration work on projects 1,700.00 1,700.00 Office Depot Office supplies 12.72 9.31 9.00 31.03 Pepsi Cola Company Soda for machine 36.90 27.00 26.10 90.00 Resco Inventory & minor materials 2,382.22 2,382.22 TDS Telecom Telephone service 572.41 418.84 404.87 1,396.12 Yahara Materials, Inc. Substation/service maintenance 99.62 261.04 360.66 Total Amount of Invoices Approved $ 1,064,926.49 $44,187.17 $271,488.95 $ 1,380,602.61 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. 2011 Audit Report Jodi Dobson of Baker Tilly presented the audit report. The report contained a clean auditors’ opinion and no significant items were noted in the management letter. Water Rate Adjustment An analysis of water rates indicates a 19% adjustment is needed for the 2012 test year. The increase is mainly due to the Well 5 project and routine water replacement projects. Although the final impact on customers will not be known until rates are designed by the Public Service Commission of Wisconsin (PSCW), assuming an across-the-board increase, the average residential customer would experience an estimated $3.18 monthly increase. Moved by John Laubmeier, seconded John Roessler to submit the increase to the PSCW. Motion carried. Hiring Additional Water/Sewer Employee The Commission addressed the staffing needs of the water/sewer department. After discussion, a motion was made by Steve Kraus and seconded by John Roessler to eliminate the summer worker position and hire a limited term employee for up to 1,000 hours per year at $15 per hour. Motion carried. 3 Westbridge Water Loop The General Manager provided an update on the project. Territory Acquisition and Agreement with Wisconsin Power and Light Wisconsin Power and Light (WPL) has offered the utility the option to purchase certain electric territory on Kopp Road which would include the transfer of two customers. After discussion, a motion was made by Steve Kraus and seconded by Henry Kruschek, Jr. to purchase this territory for an amount not to exceed $8,100. Motion carried. Well 1 Roof Repairs The condition of Well 1 was discussed. The roof, gutter, and chimney repairs will be done first and then the remaining interior and exterior repairs will be completed at a later time. The following quotes were received for the roof and gutter repairs: Leon’s Roofing & Siding $ 8,995 Waunakee Remodeling $13,613 Gilles Construction No quote received RB Roofing and Siding No quote received A motion was made by John Laubmeier and seconded Steve Kraus to accept the Leon’s Roofing and Siding quote. Motion carried. New Logo The Commission was provided an update on the status of selecting a new logo. Shirley Nelson will join the logo meetings to give input on behalf of the Commission. Village-Wide Construction Projects The General Manager discussed the status of the current projects being worked on including Westbridge and Northridge. In addition, the awarding of the 2012 Street/Utility projects was also discussed. Electric Superintendent’s Report The General Manager reported on behalf of the Electric Superintendent regarding the work being done at the Division Street Substation and ongoing preventative maintenance projects. General Manager’s Report The General Manager discussed the St. John’s back billing matter, Elm Road Generating Station tour, Waunakee Alloy transformer sale, disconnections for non-payment, and deposits being required from certain customers. Financial Statements The March financial statements were presented. Operating income of $119,000 for the month is $70,000 over budget. Operating income for the year-to-date is $243,000 over budget. A motion was made by Steve Kraus and seconded by Henry Kruschek, Jr. to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4